Sharp Mx 4100n Owners Manual

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DOCUMENT FILING
Contents
This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of 
document filing mode.
SAVING A FILE WITH Quick File
When copying, printing or transmitting a document in copy  mode, print mode, or image send mode (excluding USB 
memory scan mode), Quick File can be selected to save an image of the document to the Quick File folder.
The image can retrieved at a later time, allowing you to print or transmit the document...

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4
Select copy settings and then press the [COLOR START] key or the [BLACK & 
WHITE START] key.
 Copying begins and the scanned document image is saved to the hard drive.
The selected copy settings are also saved.
 To prevent accidental saving of the document, the message The scanned data is stored in the quick file folder. appears 
for 6 seconds (default setting) after the [START] key is pressed.
The message display time can be changed using Message Time Setting in the...

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DOCUMENT FILING
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SAVING A FILE WITH File
When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB 
memory scan mode), File can be selected to save an image of the document to the Main folder or a previously created 
custom folder. The image can retrieved at a later time, allowing you to print or transmit the document without having to 
locate the original.
As an example, the procedure for using  File while copying is explained below.
1...

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4
Select copy settings and then press the [COLOR START] key or the [BLACK & 
WHITE START] key.
 Copying begins and the scanned document image is saved to the hard drive.
The selected copy settings are also saved.
 For the procedure for placing the original, see step 4 of SAVING A FILE WITH Quick File (page 6-11).
To cancel scanning...
Press the [STOP] key ( ).
When a file is stored using File without appending file information, the following user name and file name are...

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FILE INFORMATION
This section explains the settings that are configured in step 3 of SAVING A FILE WITH File (page 6-13). Specifying 
a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when 
confidential is selected and a password  is established, other people will not be able to view the file without permission.
Specifying a user name
1
Touch the [User Name] key.
When user authentication is used,  the user...

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Assigning a file name
A file name can be assigned to the file.
Specifying the folder
Touch the [File Name] key.
A text entry screen will appear. Enter the file name and touch 
the [OK] key.
A maximum of 30 characters can be entered.
1
Touch the [Sto
red to:] key.
If a user name with a My Folder setting is selected, M y Folder of that user will automatically be selected.
2
Select the folder in which you want to 
store the file.
(1) Touch the key of the folder where you want...

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Storing a file as a confidential file
A password can be set for the file to prevent others from vi
ewing it. Set a password (5 to 8 digits) with the numeric keys.
1
Enable the confidential property.
(1) Select the [Confidential] checkbox so that a 
checkmark  appears.
Confidential mode is enabled and a password can be 
entered.
(2) Touch the [Password] key.
2
Enter a password (5 to 8 digits) with the 
numeric keys and touch the [OK] key.
As each digit is entered, - changes...

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SAVING A DOCUMENT FILE ONLY (Scan to 
HDD)
Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor 
transmission are performed.
Scan to HDD SCREEN
The following screen appears when the [Scan to HDD] tab is touched in document filing m ode. Touch the keys below to 
select Scan to HDD settings.
The current setting of each key appears to the right of the key.
(1) [File Information] key
Information can be appended to a file...

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DOCUMENT FILING
Contents [Original] key
When the [Original] key is touched, the following screen appears. This screen is used to change the original size and 
select scanning settings for 2-sided originals.
(1) Touch the [Scan Size] key.
If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size.
(2) Touch the [Store Size] key.
If you wish to store the file at a different size than the original size, touch...

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DOCUMENT FILING
Contents [Color Mode] key
Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD.
The following settings can be selected for the scanning color when the [COLOR START] key or the [BLACK & WHITE 
START] key is pressed.
When you have finished selecting the mode, touch the [OK] key.
Start keyModeScanning method
[COLOR START] key
Full Color
The original is scanned in full color. This mode is best for full color originals 
such as catalogues.
Even when the...