Sharp AR M620U User Manual

							SAVING A DOCUMENT IMAGE FILE
7-7
7
Filing
When printing or transmitting a document in copy mode, printer mode, or image send mode,FILEcan be selected
to save an image of the document to the main folder or a previously created custom folder. The image can be called
up at a later time, allowing you to print or transmit the document without having to locate the original.
1Place the original in the document feeder
and select resolution and exposure
settings.
See steps 1 to 8 of
Making copies with the
automatic document
feeding function on
pages 4-7 to 4-8 and
ADJUSTING THE
EXPOSUREon page 4-
14
2Touch the [FILE] key in the main screen.
An information entry
screen appears.
3Touch the [USER NAME] key.
4Touch the desired user name in the list of
user names that appears.
User names must be previously stored
(Programming a user name on page 7-22).
When a user name is touched, a password entry
screen appears. Enter the 5-digit password for the
user name.
5Touch the [OK] key.
The touched user name is selected and you return to the
screen of step 3. The selected user name appears.
6Touch the [FILE NAME] key.
A character entry screen
appears. Enter a file
name (maximum of 30
characters). (See page
7-26 to enter
characters.)
7Touch the [STORED TO:] key.
8Touch the desired folder name in the list of
folder names that appears
Folder names must be previously stored.
(Creating a custom folder on page 7-24). If a
password has been set for the folder, a password
entry screen will appear. Enter the 5-digit
password for the folder. To use filing, the machine must have the printer function.
NOTE
As an example, the procedure for using the filing function while copying using the automatic document feeding
function is explained below.
UTO
AUTO
AUTOA4
ORIGINAL
EXPOSURE
QUICK FILE
FILE
USER NAME
CONFIDENTIAL
MAI
COPYFILE NAME
STORED TO:
Suzuki
Ono
Hasegawa
Sasaki
UVWXYZOPQRSTJKLMNEFGHIABCDALL USERS
Yamada
Nakata
1/1
NOTE
If you do not select a user name, the following name
is automatically selected:
Example : User unknown
NOTE
If you do not enter a file name, a file name in the
following format is automatically assigned:
Auto generated file name : Month, day, year, hour,
minute, second, AM/PM
 (Example : COPY_09012003_014050PM)
USER NAME
FILE NAME
STORED TO:MAI
COPY
USER NAME
FILE NAME
STORED TO:MAIN
COPY
ALL FOLDERS
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 6
CUSTOM FOLDER 4
CUSTOM FOLDER 2
CUSTOM FOLDER 8
ABCDEFGHIJKLMNOPQRSUVWXY
1/2
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							SAVING A DOCUMENT IMAGE FILE
7-8
9Touch the [OK] key.
The touched folder is
selected and you return
to the screen of step 5.
The selected folder
name is displayed.
10If needed, select the  [CONFIDENTIAL]
checkbox (only in copy mode).
When this is selected, the
file is stored with the
attribute [CONFIDENTIAL].
To call up the file, the
password that will be set in
the following steps must be
entered.

If you selected the [CONFIDENTIAL]
checkbox, touch the [PASSWORD] key and
enter a password.

If you did not select the [CONFIDENTIAL]
checkbox, go to step 16. The file will be saved
as a [SHARING] file.
11Touch the [PASSWORD] key.
The password entry
screen appears.
12Enter a 5-digit password with the numeric
keys.
As each digit is entered,

- changes to  .
13Touch the [OK] key.
14You will return to the screen of step 4. The
set password is displayed with  .
15Touch the [OK] key.
You will return to the main screen.
16Press the [START] key on the operation
panel.
When copying begins,
the image is saved.
17The saved image can be called up using
the file name, folder name, or user name,
or from the filing folder.

To call up the image by entering the file name,
folder name, or user name, see Searching
for and calling up a saved file on page 7-13.

To call up the image from the filing folder, see
Calling up and using a saved file on page 7-
15.
18The following operations can be
performed on the image that was called
up:

Print the image (page 7-16)

Transmit the image (page 7-17)

Change the attribute (page 7-18)

Move the image (page 7-19)

Delete the image (page 7-19)

Check details on the image (page 7-19)
OKFOLDER
2/2
USER NAME
FILE NAME
CONFIDENTIAL
FILE INFORMATION
PASSWORD
CAN
XYYY
ENTER PASSWORD VIA THE 10-KEY PAD.
CANCEL
CANCEL
0
OK
 10-KEY PAD.
XYYY
OKCANCEL
PASSWORD
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							SAVING A DOCUMENT IMAGE FILE
7-9
7
Print jobs
This function can only be used if the machine has the
printer function. Print jobs sent to the machine using
the machines printer driver can be saved in the main
folder or a previously created custom folder when
printed. The saved print data can be called up and
printed or transmitted without having to open the
original file on your computer.
This section gives an overview of this function and
explains the procedure for printing from the operation
panel of the machine.
For the procedures that are performed at your
computer when initiating printing such as selecting the
save location and file attribute,  see the printer driver
Help file.




 
Using a print job file (printing,
deleting, transmitting, etc.)
1Press the [DOCUMENT FILING] key on the
operation panel.
2Touch the [FILE FOLDER] key or the
[QUICK FILE FOLDER] key depending on
where the file is saved.
Touch the [FILE FOLDER] key if the file is
saved in the main folder or the custom folder.
Touch the [QUICK FILE FOLDER] key if the
file is saved in the Quick File folder.
If you touched the [FILE FOLDER] key, the
files in the main folder or the folders in the
custom folder appear. If you open the wrong
folder, touch the [MAIN FOLDER] key or the
[CUSTOM FOLDER] key and open the
correct folder.
If the desired file is saved in the main folder,
go to step 4. If the desired file is saved in a
custom folder, go to step 3.
If you touched the [QUICK FILE FOLDER]
key, the files in the Quick File folder appear.
Go to step 4.
3Touch the key of the folder that contains
the desired file.
If a password is set for
the selected folder, a
password entry screen
will appear. Enter the 5-
digit password with the
numeric keys.
4Touch the printer icon ( ) tab and then
touch the key of the desired file.
The following screen appears if the [QUICK FILE
FOLDER] key is touched in step 2.
Touch the key of the file that you wish to call up. A
menu screen will appear. 
If a password is set for the file, a password entry
screen will appear. Enter the 5-digit password with
the numeric keys.
5Touch the key of the operation that you
wish to perform.
(1) [PRINT] key (see page 7-16)
(2) [SEND] key (see page 7-17)
(3) [PROPERTY CHANGE] key (see page 7-18)
(4) [MOVE] key (see page 7-19)
(5) [DELETE] key (see page 7-19)
(6) [DETAIL] key (see page 7-19)
The setting screen of the selected operation
appears. See the indicated page.
FILE FOLDER
QUICK FILE
FOLDER
FILE RETRIEVE
OPQRSJKLMNEFGHIABCD
CUSTOM FOLDER
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTO
CUSTO
CUSTO
CUSTO
ALL FOLDERS
MAIN FOLDER
MAIN FOLDERSEARCHCUSTOM FOLDERBACK
1/1FILE NAME
BasicYamada2003/10/01
2003/10/01
2003/10/01
Sato
Akata
presentation
Product
PRINTS
USER NAMEDATE1
1
QUICK FILE FOLDERSEARCHBACK
FILE NAME
Tanaka7890123456User unknown2003/10/01
2003/10/01User unknownSuzuki7890123456
PRINTS
USER NAMEDATE1
1
(1) (2) (3)
(4) (5) (6)
SELECT THE JOB.
PRINT
MOVE
SEND
DELETE
PROPERTY
CHANGE
DETAIL
JOB SETTINGS
Basic specificationsYamada Taro
CANCEL
A4
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							SAVING A DOCUMENT IMAGE FILE
7-10
Scan Save
Scan save is used to save a scanned document image in the main folder or the custom folder without copying or transmitting it.
1Press the [DOCUMENT FILING] key on the
operation panel.
2Touch the [SCAN TO HDD] key.
3Touch the [SPECIAL MODES] key.
Select any special
functions that you wish
to use (otherwise skip
this step).
When the [SPECIAL
MODES] key is touched,
the special modes
selection screen appears. (See Using special
functions for scan save. on page 7-12.)
4Touch the [FILE INFORMATION] key.
5The screens for selecting the user name, file
name, folder, and attribute appear. Configure
the settings as explained in step 3 to step 15 on
pages 7-7 to 7-8. When step 15 is completed, you
will return to the main screen of document filing.
6Perform any of the following steps 7 to 16
as needed. When finished, go to step 17 on
page 7-11.

To set the original size, perform steps 7 to 10.

To set the resolution, perform steps 11 to 13
on page 
7-11.

To select the exposure, perform steps 14 to
16 on page 
7-11.

If you no not wish to select any of the above
settings, go to step 17 on page 7-11.
7Touch the [ORIGINAL] key.
8To set the original size, see Manually
setting the scanning size on page 4-5.
9If the original is two-sided, touch the [2-
SIDED BOOKLET] key or the [2-SIDED
TABLET] key depending on where the
pages are bound.
10Touch the [OK] key.
You will return to the
screen of step 5. Scan save can only be used if the machine has the printer function.
NOTE
For explanations of the special functions, see page
7-12 and chapter 5.
SCAN TO HDD
FILE STORE
SPECIAL MODES
FILE
INFORMATION
FILE
INFORMATION
SPECIAL MODES
SCAN TO HDDFILE FOLDER
QUICK FILE
FOLDER
FILE RETRIEVEFILE STORE
NOTE
If the original pages are bound at the side, the
document is a booklet. If the original pages are
bound at the top, the document is a tablet. 
ORIGINAL
RESOLUTION
AUTO
300x300dpi
2-SIDED
BOOKLET2-SIDED
TABLET
SCAN SIZESTORE SIZ100%AUTOAUTO
OKSTORE SIZE
AUTO
IDED
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							SAVING A DOCUMENT IMAGE FILE
7-11
7
11Touch the [RESOLUTION] key.
12Touch the key of the desired resolution.
Select one of four resolution levels as appropriate
for the original. 
The selected resolution key is highlighted.
13Touch the [OK] key.
You will return to the
screen of step 5.
14Touch the [EXPOSURE] key.
15Select [AUTO] or [MANUAL].
To have the exposure
adjusted automatically,
select [AUTO].
If you selected
[MANUAL], touch the
 or   key to adjust
the exposure.
 (For a darker image, touch
the   key. For a lighter
image, touch the   key.)
16Touch the [OK] key.
You will return to the
screen of step 5.
17Place the original and touch the [START]
key.
[Placing the original]

For information on placing the original, see
NORMAL COPYING in chapter 4.

If you selected the Card Shot special function,
the document glass must be used.

If you selected job build mode, the automatic
document feeding function must be used.
Scanning begins.
If you are using the
document glass, touch
the [READ-END] key
after all pages have
been scanned.
18The saved image can be called up using
the file name, folder name, or user name,
or from the filing folder.

To call up the image by entering the file name,
folder name, or user name, see Searching
for and calling up a saved file on page 7-13.

To call up the image from the filing folder, see
Calling up and using a saved file on page 7-
15.
19The following operations can be
performed on the image that was called up
in step 18:

Print the image (page 7-16)

Transmit the image (page 7-17)

Change the attribute ((page 7-18)

Move the image (page 7-19)

Delete the image (page 7-19)

Check details on the image (page 7-19)
ORIGINAL
RESOLUTION
EXPOSURE
AUTO
AUTO
300x300dpi
PRESS [ST RT] TO SCN ORIGIN L.
SCAN TO HDD
EXPOSURE
ORIGINAL
RESOLUTION
200x200dpiOK
400x400dpi
600x600dpi
300x300dpi
HALF TONE
 AUTO
AUTO
OK
HALF TONE
ORIGINAL
RESOLUTION
EXPOSURE
AUTO
AUTO
300x300dpi
MANUALAUTO
MANUALAUTO
NOTE
This completes the scan save procedure. Follow the
steps below when you wish to call up the image and
print or transmit it.
MANUAL
OK
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							SAVING A DOCUMENT IMAGE FILE
7-12

 Using special functions for scan save.
Touch the [SPECIAL MODES] key in the main scan save screen to display the special modes screen.
The functions below can be selected in this screen.
[ERASE] key (see page 5-4)
Use this function to erase shadows that can appear
around the edges of the image when books and
other thick originals are scanned.
[DUAL PAGE SCAN] key (see page 5-5)
(Equivalent to Dual page copy in copy mode)
This function is used to save the opened pages of
a book in order one page at a time (left page then
right page).
[2in1] key (see page 5-23)
(When the fax or network scanner option is
installed, this is equivalent to the 2in1 function
described in the fax and network scanner
manuals. It is also equivalent to the Multi shot
function in copy mode; however, only 2in1 is
possible for scan save.)
This function reduces two original pages and
arranges the images on a single page in a uniform
layout.[JOB BUILD] key (see page 5-8)
When you have more pages than can be placed in
the document feeder at once, this function allows
you to scan the pages in sets.
[CARD SHOT] key (see page 5-28)
This function allows you to save the front and back
side of a card on a single page (instead of saving
each side as a separate file). 
ORIGINAL
RESOLUTION
BACK
SPECIAL MODES
FILE
INFORMATION
EXPOSURE
SCAN TO HDD
 AUTO
AUTO
READY TO SCAN TO HDD.
PRESS [START] TO SCAN ORIGINAL.
300x300dpi
[READY TO SCAN TO HDD.
PRESS [START] TO SCAN ORIGINAL.
SPECIAL MODES
ERASEDUAL PAGE
SCAN
CARD SHOTJOB
BUILD
2in121
OK
Touch the [SPECIAL MODES] 
key in the main screen.
1
2
3
4
5
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							7-13
7 CALLING UP AND USING A FILE
Searching for and calling up a saved file
When calling up a file, you can enter the file name, folder name, or user name to quickly search for the file.
To search for a file, touch the [SEARCH] key in the main screen of document filing mode or in a screen that shows
folders or files in a folder. A data search screen will appear.

 Procedure for searching for a file
1Touch the [SEARCH] key in the main
screen of document filing mode or in a
screen that shows folders or files in a
folder.
If the machine does not
have the printer function,
touch the [SEARCH] key
in the Quick File folder
(see page 7-5).
If you touch the
[SEARCH] key in the
screen that shows the folders in the custom folder
or a screen that shows the files in a folder, the
[SEARCH WITHIN CURRENT FOLDER]
checkbox will appear. Select this checkbox to
search for a file only in the selected folder.
2In the data search screen, select whether
you will search by [USER NAME] or [FILE
OR FOLDER NAME].

To search by user name, follow steps 3 to 6.

To search by file name or folder name,
perform step 8.

To stop searching, touch the [CANCEL]key.
[Searching by user name]
3Touch the [USER NAME] key.
4Touch the one-touch key of the user name
that you wish to use to search for the file.
If you wish to directly enter the user name,
touch the [DIRECT ENTRY] key.

The selected user name is highlighted.

If you select the wrong user name, touch the
key of the correct name.

If you touch the [DIRECT ENTRY] key, a
character entry screen will appear. Enter the
user name.
See page 7-26 for the procedure for entering
characters.
If you enter several of the initial characters of
the user name and then return to the screen
of step 4, the user name will appear.
5Touch the [OK] key.
You will return to the
screen of step 2 and the
selected user name will
appear.
6Touch the [SEARCH START] key.
TUSSEARCH
FILE FOLDER
FILE RETRIEVE
CANCEL
USER NAME
SEARCH
FILE OR FOLDER NAME
SEARCH START
CANCEL
USER NAME
SEARCH
FILE OR FOLDER NAME
SEARCH START
SEARCH SELECT USER NAME.
Suzuki
Ono
Hasegawa
Sasaki
CANCEL
DIRECT ENTRY
UVWXYZOPQRSTJKLMNEFGHIABCDALL USERS
OK
Yamada
Nakata
CANCEL
DIRECT ENTRY
OK
CANCELSEARCH START
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							CALLING UP AND USING A FILE
7-14
7The results of the user name search
appear. Touch the desired file name or
folder name.

See page 7-5 for a list of the document filing
icons.

When a file name is touched, the operation
selection screen appears. (To perform an
operation using the file, go to step 5 on
page 7-16.)

When a folder name is touched, all files in the
folder are displayed. Touch the desired file.
(To perform an operation using the file, go
to step 5 on page 7-16.)

To change the order of file display, touch the
[FILE OR FOLDER NAME] key, [USER
NAME] key, or [DATE] key.
If you touch a file name or folder name that
has a password, a password entry screen will
appear. Enter the 5-digit password with the
numeric keys.
[Searching by file or folder name]
8Touch the [FILE OR FOLDER NAME] key.
A character entry screen
appears. Enter the file
name or folder name to
be used for the search.
See page 7-26 to enter
characters. 
If you enter only the first
several characters of the file name or folder name,
the full name will appear when you return to the
screen of step 4.
9Touch the [SEARCH START] key.
10The results of the file or folder name
search appear. Touch the desired file
name or folder name.

See page 7-5 for a list of the document filing
icons.

When a file name is touched, the operation
selection screen appears. (To perform an
operation using the file, go to step 5 on
page 7-16.)

When a folder name is touched, all files in the
folder are displayed. Touch the desired file.
(To perform an operation using the file, go
to step 5 on page 7-16.)

To change the order of file display, touch the
[FILE OR FOLDER NAME] key, [USER
NAME] key, or [DATE] key.
If you touch a file name or folder name that
has a password, a password entry screen will
appear. Enter the 5-digit password with the
numeric keys.
SEARCH
FILE OR FOLDER NAMEUSER NAME
Sharp
Sharp
Sharp
Product SpecA
Product B
Product 2
2003/10/20
2003/10/20
2003/10/20
SEARCH AGAINCANCEL
DATE
USER NAME
FILE OR FOLDER NAME
CANCELSEARCH START
SEARCH
FILE OR FOLDER NAMEUSER NAME
SEARCH AGAINCANCEL
DATE
Yamada
Sato
Akata
Product specifications
Products
Product_info
2002/12/30
2002/12/30
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							CALLING UP AND USING A FILE
7-15
7
Calling up and using a saved file
A file saved with the document filing function can be called up and printed or manipulated as needed.
The following operations can be performed:

 [Print] : Print the file (page 7-16).

 [Send] : Transmit the saved file (page 7-17). The file can be transmitted by Scan to E-mail, Scan to FTP, fax, or
Internet fax. (All of these methods require installation of the appropriate options.) (Page 1-11)

 [Property change] : Change the attribute of the saved file (page 7-18).

 [Move] : Move the file (page 7-19)

 [Delete] : Delete the file (page 7-19)

 [Detail] : Show details on the saved file (page 7-19).

 General procedure for using a saved file
1Press the [DOCUMENT FILING] key on the
operation panel.
If the machine does not
have the printer function,
the files in the Quick File
folder appear. Go to step
4.
2Touch the [FILE FOLDER] key or the
[QUICK FILE FOLDER] key depending on
where the file is saved.

Touch the [FILE FOLDER] key if the file is
saved in the main folder or the custom folder.
Touch the [QUICK FILE FOLDER] key if the
file is saved in the Quick File folder.
If you touched the [FILE FOLDER] key, the
files in the main folder or the folders in the
custom folder appear. If you open the wrong
folder, touch the [MAIN FOLDER] key or the
[CUSTOM FOLDER] key and open the
correct folder.

If the desired file is saved in the main folder,
go to step 4. If the desired file is saved in a
custom folder, go to step 3.

If you touched the [QUICK FILE FOLDER]
key, the files in the Quick File folder appear.
Go to step 4.
3Touch the key of the folder that contains
the desired file.
If there are more custom folder keys than can
appear in one screen, touch the   or   keys
to change screens.
If a password is set for the selected folder, a
password entry screen will appear. Enter the 5-
digit password with the numeric keys.
4Touch the desired file key.
If the machine does not have the printer function,
the following screen appears.
Touch the key of the file that you wish to use. 
(Parts of the screen that are framed in black are
keys that can be touched.)
A menu screen will appear. 
If a password is set for the file, a password entry
screen will appear. Enter the 5-digit password with
the numeric keys.
FILE FOLDER
QUICK FILE
FOLDER
FILE RETRIEVE
 
UVWXYZOPQRSTJKLMNEFGHIABCD
CUSTOM FOLDER
CUSTOM FOLDER 1
CUSTOM FOLDER 3
CUSTOM FOLDER 5
CUSTOM FOLDER 7
CUSTOM FOLDER 2
CUSTOM FOLDER 4
CUSTOM FOLDER 6
CUSTOM FOLDER 8
ALL FOLDERS
MAIN FOLDERSEARCHBACK
1/1
 MAIN FOLDERSEARCHCUSTOM FOLDERBACK
FILE NAME
Basic specificationsYamada2003/10/20
2003/10/20
2003/10/20
Sato
Akata
presentaion_0903
Product_info
COPY
USER NAMEDATE1
1
QUICK FILE FOLDERSEARCH
USER NAMEFILE NAME
ALL FILES
DATE
2003/10/20
2003/10/20
2003/10/20User unknown20031020_091025
20031020_101330
20031020_152011
User unknown
User unknown
1
1
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							CALLING UP AND USING A FILE
7-16
5Touch the key of the operation that you
wish to perform. (1) [PRINT] key (see below)
 (2) [SEND] key (see page 7-17)
 (3) [PROPERTY CHANGE] key (see page 7-18)
 (4) [MOVE] key (see page 7-19)
 (5) [DELETE] key (see page 7-19)
 (6) [DETAIL] key (see page 7-19)
The setting screen of the selected operation
appears. See the indicated page.




 
[Print]
A saved file can be printed.
The screen below appears when the [PRINT] key is selected in the operation selection screen. To begin printing,
touch the [PRINT] ( ) key. Printing settings can be selected in this screen before printing. The settings that were
in effect when the file was saved appear initially. The settings can be changed as needed.
[PAPER SELECT] key
Use this key to set the paper size.
[OUTPUT] key
Use this key to select sort, group or staple sort
functions, and to select the output tray.
[2-SIDED] key
When performing two-sided printing, use this key
to select the orientation of the image on the back
side of the paper. To have the front and back
images oriented in the same direction, touch the [2-
SIDED BOOKLET] key. To have the front and back
images oriented opposite to each other, touch the
[2-SIDED TABLET] key. Note that the size and
orientation of the saved image may cause these
keys to have the opposite effect. If neither key is
selected, one-sided printing will take place.[TANDEM PRINT] key
If the conditions for tandem printing are met (page
5-9), touch this key to enable tandem printing. See
page 5-9 for more information.
[NUMBER OF PRINTS] setting key
Use this key to set the number of copies.
[PRINT AND DELETE THE DATA] key
Touch this key to print a file and then have it
automatically deleted.
[PRINT AND SAVE THE DATA] key
Touch this key to print a file. The file will not be
automatically deleted after printing.
(1) (2) (3)
(4) (5) (6)
SELECT THE JOB.
PRINT
MOVE
SEND
DELETE
PROPERTY
CHANGE
DETAIL
JOB SETTINGS
Basic specificationsYamada Taro
CANCEL
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7
NOTES
When print settings are changed with this procedure, only the value for the number of copies is overwritten.
The printing speed will be slower for image files saved using certain resolution settings. (See page 7-28.)
PRINT AND DELETE THE DATA
PRINT AND SAVE THE DATA
NUMBER OF PRINTS
CANCEL
1(1~999)
PAPER SELECT
TANDEM PRINT
2-SIDED
OUTPUT
AUTO
JOB SETTINGS / PRINT
Basic specificationsYamada TaroA4
1
2
3
4
5
6
7
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