Sharp AR M620U User Manual
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6-1 CHAPTER 6 MACHINE MAINTENANCE (FOR COPYING) This chapter explains procedures for cleaning the machine, and troubleshooting. Page USER MAINTENANCE ........................................................................... 6-2 Cleaning the document glass and the automatic document feeder .......6-2 TROUBLESHOOTING ............................................................................ 6-3 Downloaded From ManualsPrinter.com Manuals
6-2 USER MAINTENANCE To ensure good service from this product over a long period of time, it is recommended that the following maintenance procedures be performed on a regular basis. Cleaning the document glass and the automatic document feeder If the document glass, document cover or automatic document scanning unit have dirty spots, these spots will form lines in scanned images. These will show up as defects when the images are printed. Always keep these parts clean. Wipe with a clean, soft cloth. If necessary, moisten the cloth with water or a small amount of neutral detergent. When finished, wipe dry with a clean cloth.If black or white stripes appear on printed images of originals that were fed through the automatic document feeder, wipe the long narrow glasses in the scanning unit ( and in the illustration). CAUTION Do not use flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result. NOTE When cleaning, do not use thinner, benzene, or similar volatile cleaning agents. Example of dirty print image Black stripes Original feed directionWhite stripes Downloaded From ManualsPrinter.com Manuals
6-3 6 TROUBLESHOOTING Check the following troubleshooting list before requesting service as many problems can be fixed by the user. If you are unable to solve the problem by checking the list, turn off the main power switch and the power switch, and unplug the power cord. Problems related to the copy function are described below. For problems related to general use of the machine, see page 2-26. Problem Check Solution Machine does not operate.Is the [START] key indicator off? This indicates that the machine is warming up (warming up lasts no more than 120 seconds after the power switch is turned on). Copying is not possible during this time. Wait until the [START] key light illuminates. Copies are too dark or too light.Is the original image too dark or too light? Select an appropriate exposure mode for the original being copied and adjust the copy exposure. (See page 4-14.) Is the exposure mode set to AUTO? The exposure level for AUTO can be adjusted using the Exposure adjustment key operator program. Contact your key operator. (See page 14 of the key operators guide.) An appropriate exposure mode for the original has not been selected.Change the exposure mode to AUTO or manually select an appropriate resolution setting. (See page 4-14.) Text is not clear on a copy.An appropriate exposure mode for the original has not been selected.Change the exposure mode to TEXT. (See page 4-14.) Smudges appear on copies.Document glass or document cover dirty? Clean regularly. (See page 6-2.) Black lines appear on copies when the automatic document feeding function is used.Clean the original scanning area. (See page 6-2.) Original smudged or blotchy? Use a clean original. Image cannot be rotated.Is the auto paper select or auto image function selected?Rotation copy functions only if the machine is either in the auto paper select mode or in the auto image mode. (See page 4-15.) Part of original image is not copied.Is the original positioned correctly? Set the original properly. (See page 4-3.) Is the copy ratio proper for the original and paper sizes?Use the auto image function to select the appropriate copy ratio based on the original and copy sizes. (See page 4-15.) Blank copies Is the original placed correctly? When using the document glass, place the original face down. When using the automatic document feeder, place original face up. (See page 4-3.) Order of copies incorrectIs the order of originals correct? When using the document glass, place the originals from the first page one sheet at a time. When using the automatic document feeder, place the originals with the first page up. Job cancellation neededIs a message requesting cancellation of job displayed?Press the [CA] key to cancel the current job. Downloaded From ManualsPrinter.com Manuals
7-1 CHAPTER 7 DOCUMENT FILING FUNCTION Page OVERVIEW............................................................................................. 7-2 Document filing function .................................................................. 7-2 TO USE THE DOCUMENT FILING FUNCTION..................................... 7-4 A look at the operation panel .......................................................... 7-4 Saving files ...................................................................................... 7-4 Main screen of document filing ....................................................... 7-5 Document filing icons ...................................................................... 7-5 SAVING A DOCUMENT IMAGE FILE .................................................... 7-6 Quick File ........................................................................................ 7-6 Filing................................................................................................ 7-7 Print jobs ......................................................................................... 7-9 Scan Save ....................................................................................... 7-10 CALLING UP AND USING A FILE .......................................................... 7-13 Searching for and calling up a saved file ........................................ 7-13 Calling up and using a saved file .................................................... 7-15 CUSTOM SETTINGS ............................................................................. 7-21 Creating, editing, and deleting user names and folders .................. 7-21 ENTERING CHARACTERS.................................................................... 7-26 TROUBLESHOOTING ............................................................................ 7-28 Downloaded From ManualsPrinter.com Manuals
7-2 OVERVIEW Document filing function The document filing function allows you to save a document image in the machines hard disk as a data file. The image can be called up and printed or transmitted as needed. The scanned document image is saved when printing or transmitting a document in copy mode, printer mode, or image send mode (QUICK FILE or FILE). A document can also be scanned and saved without being printed, copied, or transmitted (scan save). To allow you to search for the file and call it up, names (user name, file name, etc.) can be assigned to the file (except when using Quick File). Document filing functions that can be used vary depending on the configuration that you purchased. Data flow Model Configuration Functions that can be used in document filing mode AR-M550U Copier model Only Quick File in copy mode When the optional printer expansion kit is installed, the same functions can be used as on the copier/printer models. AR-M620U AR-M550N Copier/printer model Images can be saved to the Quick File folder, the main folder, or the custom folder. When the optional facsimile expansion kit or network scanner expansion kit is installed, images transmitted with those functions can be saved. AR-M620N File 1 File 2 QUICK FILE FOLDER File 1 File 2 MAIN FOLDER CUSTOM FOLDER Copier model only A password can be set Copier/printer model A password can be set A password can be set Folder 1 Folder 2 Folder 3File 1 File 2 Machine hard disk Machine hard disk Print Save to machines hard diskHDD and Send(facsimile expansion kit or network scanner expansion kit required) Printing in copy mode (Quick File saving, page 7-6) Printing from a computer (printer data, page 7-9) Transmission in fax/image send mode (filing, page 7-7) Scanning a document only (scan save, page 7-10) Data is saved by job A user name and file name is specified for each saved jobA user name and file name can be specified for each file and the file saved to a folder with any desired name assigned. Call up a saved file to reuse it. A stored file can be moved to a different folder under certain conditions (page 7-19). Downloaded From ManualsPrinter.com Manuals
OVERVIEW 7-3 7 Quick File folder When [QUICK FILE FOLDER] is selected in the main screen of any of the modes, the file is saved in this folder. Up to 1000 files can be saved in the Quick File folder. All files in the Quick File Folder can be deleted using a key operator program. If you have a file that you do not want deleted, set the file attribute to [PROTECT] (up to 500 files can be protected). (See [Property change] on page 7-18) The following user and file names are automatically assigned (the names cannot be selected): User name : User unknown File name (example) : COPY_10012003_014050PM (job mode and month, day, year, hour, minute, second, AM/ PM of save). (In the example, the file was saved on 10/1/2003 at 13:40 and 50 sec in copy mode.) When saved, jobs are classified by mode. A saved job can be called up from the COMPLETE job status screen. Main folder*1 When saving a file, a previously stored user name (see [CUSTOM SETTINGS] on page 7-21) can be specified and any file name can be assigned. A password can also be set for a saved file ([CONFIDENTIAL] save). (See [Property change] on page 7-18.) If a user name and file name are not selected, a name in the same format as Quick File is automatically assigned. Custom folder*1 Up to 500 folders (named as desired) can be created in this folder. When saving a file in one of these folders, a previously stored user name (see [CUSTOM SETTINGS] on page 7-21) can be specified and any file name can be assigned. A password can be set for a file saved in one of these folders. *1 Machines without the printer function do not have the main folder or custom folders. Attributes of saved files The protect setting can be selected for files saved with the document filing function. This prevents a file from being moved or automatically or manually deleted. Three attributes are available for saved files: [SHARING], [PROTECT], and [CONFIDENTIAL]. When saved with the [SHARING] attribute, a file is not protected. When saved with the [PROTECT] or [CONFIDENTIAL] attribute, a file is protected. Files saved to the Quick File folder are all [SHARING]. When saving a file to the main folder or a custom folder, [SHARING] or [CONFIDENTIAL] can be selected. A [SHARING] file can be changed to a [PROTECT] or [CONFIDENTIAL] file using [Property change] (page 7-18). A password is set for a [CONFIDENTIAL] file to protect it. (The password must be entered to call up the file.) A password cannot be set for a [PROTECT] file, however, as long as the file is not changed to [SHARING] with [PROPERTY CHANGE], the file will be protected. If the machine does not have the printer function, only the [SHARING] and [PROTECT] file attributes are available ([CONFIDENTIAL] is not available). In addition, files can only be saved to the Quick File folder (the main and custom folders are not available). For this reason, a file cannot be moved to a different location. CAUTION Documents saved with [QUICK FILE] are shared files that can be called up by anyone and printed or transmitted. For this reason, do not use Quick File for sensitive documents or documents that you do not want to be reused by others. When saving a document with [FILE], set the attribute to [CONFIDENTIAL] and set a password to prevent others from reusing the document. Even when a file is saved with the [CONFIDENTIAL] attribute, the attribute can be changed afterward to [SHARING] using [Property change] (page 7-18). For this reason, do not save sensitive documents or documents that you do not want to be reused by others. Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to 1) manipulation by a third party of any data saved using the Quick File function or filing function, or 2) incorrect operation of the Quick File function or filing function by the operator that saves the data. Downloaded From ManualsPrinter.com Manuals
7-4 TO USE THE DOCUMENT FILING FUNCTION A look at the operation panel Touch panel (see the next page) This displays messages and keys. Keys can be touched to select and enter settings. When a key is touched, a beep will sound and the key will be highlighted to indicate that it is selected. When a key cannot be selected in a screen, it will be greyed out. If touched, a warning beep will sound to alert you that it cannot be selected. Mode select keys Use this key to select the mode. [DOCUMENT FILING] key Touch this key to display the main screen of document filing mode. If the machine does not have the printer function, the files in the Quick File folder will appear.Numeric keys Use these keys to enter a password or a numeric value for a setting. [C] key (Clear key) Use this key if you make a mistake when entering a password or numeric setting. This key is also used to cancel scanning of a document. [CA] key (Clear all key) Use this key to cancel a setting procedure and return to the main screen. The key is also used to cancel a special function. [CUSTOM SETTINGS] key Use this key to store, edit or delete a user name or custom folder. Saving files To save files to the main folder or custom folders, a user name must be previously stored. To create a folder in the custom folder, the folder name must be stored. These settings are configured in the custom settings. Follow the procedures explained in Programming a user name, Editing and deleting a user name, Creating a custom folder, and Editing/deleting a custom folder on pages 7-22 to 7-25. 1 2 3 4 5 6 7 Downloaded From ManualsPrinter.com Manuals
TO USE THE DOCUMENT FILING FUNCTION 7-5 7 Main screen of document filing To display the main screen of document filing, press the [DOCUMENT FILING] key when the touch panel shows the copy mode screen, image send mode, or the job status screen. The main screen shows messages, keys, and items that can be selected for document filing. This screen does not appear on machines that do not have the printer function (when the [DOCUMENT FILING] key is pressed, the files in the Quick File folder appear ). Message display Displays messages. [HDD STATUS] key Touch to check the use of the machines hard disk. [SEARCH] key Touch to search for a file by user name, file name, or folder name. [SCAN TO HDD] key Touch to select scan save. Scan save is used to save the image file of a scanned document in the main folder or a custom folder without printing or transmitting the document. [FILE FOLDER] key Touch to call up a file from the main folder or the custom folder. When the key is touched, the files in the main folder or the folders in the custom folder appear. [QUICK FILE FOLDER] key Touch to call up a file from the Quick File folder. When the key is touched, the files in the Quick File folder appear. If the machine does not have the printer function, the following screen will appear: Document filing icons The following icons may appear added to a main icon or alone. HDD STATUSSEARCH SCAN TO HDDFILE FOLDER QUICK FILE FOLDER FILE RETRIEVEFILE STORE 1 2 3 4 5 6 QUICK FILE FOLDERSEARCH USER NAMEFILE NAME ALL FILES DATE 2003/10/20 2003/10/20 2003/10/20User unknown20031020_091025 20031020_101330 20031020_152011 User unknown User unknown 1 1 Main iconIcon of confidential file or folderIcon of protected fileMeaning Folder Copy job file Print job file (including direct print jobs) Fax transmission job file PC-FAX transmission job file Internet fax transmission job file PC-FAX transmission job file Scan save file E-mail transmission job file FTP transmission job file Desktop transmission job file IconMeaning Confidential file or folder Protected file NOTE When the file of a job that was saved using scan save is printed in job settings, the icon of the job is highlighted. Downloaded From ManualsPrinter.com Manuals
7-6 SAVING A DOCUMENT IMAGE FILE Quick File When printing or transmitting a document in copy mode, printer mode, or fax/image transmission mode,QUICK FILE can be selected to save an image of the document to the Quick File folder. The image can be called up at a later time, allowing you to print or transmit the document without having to locate the original. 1Place the original in the document feeder and select resolution and exposure settings. See steps 1 to 8 of Making copies with the automatic document feeding function on pages 4-7 to 4-8 and ADJUSTING THE EXPOSUREon page 4- 14. 2Touch the [QUICK FILE] key in the main screen. The [QUICK FILE] key will be highlighted to indicate that the function is selected. If the [FILE] key is greyed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in the message screen and go to the next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted. 3Press the [START] key on the operation panel. To prevent accidental saving of the document, the warning THE SCANNED DATA IS STORED IN THE QUICK FILE FOLDER. appears for 6 seconds after the [START] key is pressed. When copying begins, the image is saved. 4The saved image can be called up from the Quick File folder or the job status screen. To call the image up from the Quick File folder, see Calling up and using a saved file on page 7-15. To call the job up from the finished job status screen, see Calling up and manipulating a file from the job status screen on page 7-20. 5The following operations can be performed on the image that was called up in step 4. Print the image (page 7-16) Transmit the image (page 7-17) Change the attribute (page 7-18) Move the image (page 7-19) Delete the image (page 7-19) Check details on the image (page 7-19) NOTE As an example, the procedure for saving a document to the Quick File folder while copying using the automatic document feeding function is explained below. UTO AUTO AUTOA4 ORIGINAL EXPOSURE QUICK FILE FILE Downloaded From ManualsPrinter.com Manuals