Ricoh Mp C2003 User Guide

							For safe and correct use, be sure to read the Safety Information in 
Read This First before using the machine.
For information not in this manual, refer to 
the HTML/PDF files on the supplied 
CD-ROM.
Troubleshooting Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide 
						

							TABLE OF CONTENTS
How to Read the Manuals................................................................................................................................. 6Symbols Used in the Manuals....................................................................................................................... 6
Model-Specific Information............................................................................................................................... 7
Names of Major Features.................................................................................................................................. 8
1. What You Can Do with This Machine
Reducing my Costs............................................................................................................................................. 9 Converting Documents to Electronic Formats Easily...................................................................................... 10
Registering Destinations................................................................................................................................... 11
Operating the Machine More Effectively...................................................................................................... 12
Customizing the [Home] Screen..................................................................................................................... 13
Making Copies Using Various Functions........................................................................................................14
Printing Data Using Various Functions............................................................................................................ 16
Utilizing Stored Documents............................................................................................................................. 17
Sending and Receiving Faxes without Paper................................................................................................. 18
Sending and Receiving Faxes via the Internet............................................................................................... 20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 22
Using the Facsimile and the Scanner in a Network Environment................................................................. 23
Embedding Text Information in Scanned Files............................................................................................... 24
Preventing Information Leakage (Security Functions)....................................................................................25
Centrally Controlling Scan Conditions and Distribution............................................................................... 26
Monitoring and Setting the Machine Using a Computer.............................................................................. 27
Preventing Unauthorized Copying................................................................................................................. 28
2. Getting Started
Guide to Names and Functions of Components............................................................................................29 Guide to Components 
(mainly Europe and Asia)................................................................. 29
Guide to Components 
(mainly North America).................................................................... 32
Guide to Functions of the Machine's Options................................................................................................ 36 Guide to Functions of the Machine's External Options 
(mainly Europe)............................ 36
Guide to Functions of the Machine's External Options 
(mainly Asia)................................. 37
Guide to Functions of the Machine's External Options 
(mainly North America)................ 39
Guide  to  the  Names  and  Functions  of  the  Machine's  Control  Panel  (When  Using  the  Standard
Operation Panel)..............................................................................................................................................41
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							Guide  to  the  Names  and  Functions  of  the  Machine's  Control  Panel  (When  Using  the  Smart  Operation
Panel)................................................................................................................................................................ 44
Changing the Display Language.................................................................................................................... 46 Changing the Display Language (When Using the Smart Operation Panel)......................................... 46
How to Use the [Home] Screen (When Using the Standard Operation Panel)......................................... 47 Adding Icons to the [Home] Screen (When Using the Standard Operation Panel).............................. 48
How to Use the [Home] Screen (When Using the Smart Operation Panel)............................................... 52 Adding Icons to the [Home] Screen (When Using the Smart Operation Panel).................................... 53
Registering Functions in a Program................................................................................................................. 57 Example of Programs...................................................................................................................................60
Turning On/Off the Power.............................................................................................................................. 63 Turning On the Main Power........................................................................................................................63
Turning Off the Main Power........................................................................................................................63
When the Authentication Screen is Displayed............................................................................................... 64 User Code Authentication Using the Control Panel.................................................................................. 64
Logging In Using the Control Panel (When Using the Standard Operation Panel)............................... 64
Logging In Using the Control Panel (When Using the Smart Operation Panel)..................................... 65
Logging Out Using the Control Panel (When Using the Standard Operation Panel)............................ 66
Logging Out Using the Control Panel (When Using the Smart Operation Panel).................................. 66
Placing Originals.............................................................................................................................................. 67 Placing Originals on the Exposure Glass 
(mainly Europe and Asia).................................. 67
Placing Originals on the Exposure Glass 
(mainly North America)...................................... 67
Placing Originals in the Auto Document Feeder....................................................................................... 68
3. Copy
Basic Procedure................................................................................................................................................71
Auto Reduce / Enlarge....................................................................................................................................73
Duplex Copying............................................................................................................................................... 75 Specifying the Original and Copy Orientation......................................................................................... 77
Combined Copying......................................................................................................................................... 79 One-Sided Combine................................................................................................................................... 80
Two-Sided Combine.................................................................................................................................... 81
Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 84
Copying onto Envelopes................................................................................................................................. 85
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							Copying onto Envelopes from the Bypass Tray.........................................................................................85
Copying onto Envelopes from the Paper Tray...........................................................................................86
Sort.................................................................................................................................................................... 87 Changing the Number of Sets.................................................................................................................... 88
Storing Data in the Document Server............................................................................................................. 90
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................91 Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 93
Registering a Fax Destination......................................................................................................................94
Deleting a Fax Destination.......................................................................................................................... 95
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 97 Sending Originals Using the Exposure Glass (Immediate Transmission)................................................ 98
Canceling a Transmission............................................................................................................................. 100 Canceling a Transmission Before the Original Is Scanned.................................................................... 100
Canceling a Transmission While the Original Is Being Scanned.......................................................... 100 Canceling a Transmission After the Original Is Scanned....................................................................... 101
Storing a Document....................................................................................................................................... 103 Sending Stored Documents...................................................................................................................... 104
Printing the Journal Manually....................................................................................................................... 106
5. Print
Quick Install....................................................................................................................................................107
Displaying the Printer Driver Properties........................................................................................................108
Standard Printing........................................................................................................................................... 109 When Using the PCL 6 Printer Driver....................................................................................................... 109
Printing on Both Sides of Sheets................................................................................................................... 110 When Using the PCL 6 Printer Driver....................................................................................................... 110
Types of 2 sided Printing........................................................................................................................... 110
Combining Multiple Pages into Single Page............................................................................................... 111 When Using the PCL 6 Printer Driver....................................................................................................... 111
Types of Combine Printing........................................................................................................................ 111
Printing on Envelopes.................................................................................................................................... 113 Configuring Envelope Settings Using the Control Panel........................................................................ 113
Printing on Envelopes Using the Printer Driver........................................................................................ 114
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							Saving and Printing Using the Document Server.........................................................................................115Storing Documents in Document Server.................................................................................................. 115
Managing Documents Stored in Document Server................................................................................ 116
6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 117 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 118
Registering an SMB Folder....................................................................................................................... 120
Deleting an SMB Registered Folder.........................................................................................................124
Entering the Path to the Destination Manually........................................................................................ 125
Basic Procedure for Sending Scan Files by E-mail......................................................................................126 Registering an E-mail Destination.............................................................................................................127
Deleting an E-mail Destination................................................................................................................. 129
Entering an E-mail Address Manually..................................................................................................... 130
Basic Procedure for Storing Scan Files........................................................................................................ 131 Checking a Stored File Selected from the List......................................................................................... 132
Specifying the File Type................................................................................................................................ 134
Specifying Scan Settings............................................................................................................................... 135
7. Document Server
Storing Data................................................................................................................................................... 137Printing Stored Documents............................................................................................................................ 139
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 141 9. Adding Paper and Toner
Precautions for Loading Paper......................................................................................................................143
Loading Paper into Paper Trays................................................................................................................... 144
Loading Paper into the Bypass Tray............................................................................................................. 146 Printing from the Bypass Tray Using the Printer Function........................................................................ 147
Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 152
Recommended Paper Sizes and Types........................................................................................................155 Thick Paper.................................................................................................................................................162Envelopes................................................................................................................................................... 163
Adding Toner................................................................................................................................................. 167
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							Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 169
Disposing of Used Toner...........................................................................................................................169
10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................171 When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 173
When the Machine Makes a Beeping Sound.............................................................................................175
When You Have Problems Operating the Machine...................................................................................176 When Multiple Functions Cannot Be Executed Simultaneously............................................................ 181
Messages Displayed When Using the Copy/Document Server Function................................................182
Messages Displayed When Using the Facsimile Function......................................................................... 186 When There Is a Problem Specifying the Network Settings.................................................................. 187
When the Remote Fax Function Cannot Be Used................................................................................... 193
Messages Displayed When Using the Printer Function.............................................................................. 196 Messages Displayed on the Control Panel When Using the Printer Function...................................... 196
Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 199
Messages Displayed When Using the Scanner Function...........................................................................209 Messages Displayed on the Control Panel When Using the Scanner Function...................................209
Messages Displayed on the Client Computer.........................................................................................218
When Other Messages Appear................................................................................................................... 225 When There Is a Problem Scanning or Storing Originals...................................................................... 226
When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel)................ 227
When the Address Book Is Updated....................................................................................................... 228
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................229
When the Machine Cannot Be Operated Due to a Problem with the User Certificate....................... 229
When Problems Occur While Logging In............................................................................................... 231 When the User Lacks Privileges to Perform an Operation..................................................................... 231When the LDAP Server Cannot Be Used................................................................................................. 231
INDEX ........................................................................................................................................................... 233
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							How to Read the ManualsSymbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 7 "Model-Specific
Information".
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							Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model: • CODE XXXX -25, -27, -29
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model: • CODE XXXX -17, -18
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a region A model and "CODE XXXX -25, -27" is printed on the label, see "
(mainly Europe)" also.
• If your machine is a region A model and "CODE XXXX -29" is printed on the label, see "
(mainly Asia)" also.
7DAT014       
						

							Names of Major Features
In this manual, major features of the machine are referred to as follows: • Auto Document Feeder 
 ADF
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