Ricoh Aficio SP 3300DN User Manual

							Basic Printing
15
Advanced Options
You can set advanced settings by clicking the Advanced Options 
button. 
•TrueType Options: This option determines what the driver tells 
the printer about how to image the text in your document. Select 
the appropriate setting according to the status of your document.
- Download as Outline: When this option is selected, the driver 
will download any TrueType fonts that are used in your 
document not already stored (resident) on your printer. If, after 
printing a document, you find that the fonts did not print 
correctly, choose Download as bit image and resubmit your print 
job. The Download as bit image setting is often useful when 
printing Adobe. 
- Download as Bitmap: When this option is selected, the driver 
will download the font data as bitmap images. Documents with 
complicated fonts, such as Korean or Chinese, or various other 
fonts, will print faster in this setting. 
- Print as Graphics: When this option is selected, the driver will 
download any fonts as graphics. When printing documents with 
high graphic content and relatively few TrueType fonts, printing 
performance (speed) may be enhanced in this setting.
•Print All Text To Black: When the Print All Text To Black option 
is checked, all text in your document prints solid black, regardless 
of the color it appears on the screen. 
Extras Tab
You can select output options for your document. See “Printing a 
Document” on page 11 for more information about accessing the printer 
properties.
Click the 
Extras tab to access the following feature: 
Watermark
You can create a background text image to be printed on each page 
of your document. 
For details, see “Using Watermarks” on page 20.
Overlay
Overlays are often used to take the place of preprinted forms and 
letterhead paper. 
For details, see “Using Overlays” on page 21.
Output Options
•Print Subset: You can set the sequence in which the pages print. 
Select the print order from the drop-down list.
- 
Normal (1,2,3): Your printer prints all pages from the first page to 
the last page.
- Reverse All Pages (3,2,1): Your printer prints all pages from the 
last page to the first page.
- Print Odd Pages: Your printer prints only the odd numbered 
pages of the document.
- Print Even Pages: Your printer prints only the even numbered 
pages of the document.
•Use Printer Fonts: When Use Printer Fonts is checked, the 
printer uses the fonts that are stored in its memory (resident fonts) 
to print your document, rather than downloading the fonts used in 
your document. Because downloading fonts takes time, selecting 
this option can speed up your printing time. When using Printer 
fonts, the printer will try to match the fonts used in your document 
to those stored in its memory. If, however, you use fonts in your 
document that are very different from those resident in the printer, 
your printed output will appear very different from what it looks like 
on the screen. 
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							Basic Printing
16
About Tab
Use the About tab to display the copyright notice and the version 
number of the driver. See “Printing a Document” on page 11 for more 
information about accessing printer properties.
Printer Tab
If you access printer properties through the Printers folder, you can view 
the 
Printer tab. You can set the printer configuration.
The following procedure is for Windows XP. For other Windows OS, refer 
to the corresponding Windows Users Guide or online help.
1Click the Windows Start menu. 
2Select Printers and Faxes.
3Select your printer driver icon. 
4Right-click on the printer driver icon and select Properties.
5Click the Printer tab and set the options. 
Using a Favorite Setting 
The Favorites option, which is visible on each properties tab, allows you 
to save the current properties settings for future use. 
To save a 
Favorites item:
1Change the settings as needed on each tab. 
2Enter a name for the item in the Favorites input box. 
3Click Save. 
When you save Favorites, all current driver settings are saved.
To use a saved setting, select the item from the Favorites drop down 
list. The printer is now set to print according to the Favorites setting you 
selected. 
To delete a Favorites item, select it from the list and click 
Delete. 
You can also restore the printer driver’s default settings by selecting 
Printer Default from the list. 
Using Help
Your printer has a help screen that can be activated by clicking the Help 
button in the printer properties window. These help screens give detailed 
information about the printer features provided by the printer driver.
You can also click   from the upper right corner of the window, and 
then click on any setting. 
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							Advanced Printing
17
3Advanced Printing
This chapter explains printing options and advanced printing tasks. 
NOTE: 
• Your printer driver Properties window that appears in this User’s 
Guide may differ depending on the printer in use. However the 
composition of the printer properties window is similar.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up 
Printing)
•Printing Posters
• Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One Sheet 
of Paper (N-Up Printing) 
You can select the number of pages to print on a single sheet of paper. 
To print more than one page per sheet, the pages will be reduced in size 
and arranged in the order you specify. You can print up to 16 pages on 
one sheet. 
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11.
2From the Layout tab, choose Multiple Pages per Side in the 
Layout Type drop-down list. 
3Select the number of pages you want to print per sheet 
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list.
4Select the page order from the Page Order drop-down list, if 
necessary.
 
Check Print Page Border to print a border around each page 
on the sheet. 
5Click the Paper tab, select the paper source, size, and type.
6Click OK and print the document. 
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							Advanced Printing
18
Printing Posters
This feature allows you to print a single-page document onto 4, 9, or 16 
sheets of paper, for the purpose of pasting the sheets together to form 
one poster-size document.
NOTE: The poster printing option is available when 600 dpi is 
selected in the resolution option on the Graphic tab.
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11.
2Click the Layout tab, select Poster Printing in the Layout 
Ty p e drop-down list.
3Configure the poster option:
You can select the page layout from Poster, 
Poster, Poster or Custom. If you select 
Poster, the output will be automatically stretched to 
cover 4 physical pages. If the option is set to Custom, you can 
enlarge the original from 150% to 400%. Depending on the level 
of the enlargement, the page layout is automatically adjusted to 
Poster, Poster, Poster. 
Specify an overlap in millimeters or inches to make it easier to 
pasting the sheets together. 
4Click the Paper tab, select the paper source, size, and type.
5Click OK and print the document. You can complete the poster 
by pasting the sheets together. 
0.15 inches
0.15 inches
Printing Booklets
This printer feature allows you to print your document on both sides of 
the paper and arranges the pages so that the paper can be folded in half 
after printing to produce a booklet. 
1To change the print settings from your software application, 
access the printer properties. See “Printing a Document” on 
page 11.
2From the Layout tab, choose Booklet Printing from the 
Layout Type drop-down list. 
NOTE: The Booklet Printing option is not available for all paper 
sizes. In order to find out the available paper size for this feature, 
select the paper size in the Size option on the Paper tab, then check 
if the Booklet Printing in a Layout Type drop-down list on the 
Layout tab is activated.
3Click the Paper tab, and select the paper source, size, and 
type.
4Click OK and print the document.
5After printing, fold and staple the pages. 
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							Advanced Printing
19
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing, decide 
how you want your document oriented.
The options are:
•Printer Setting, if you select this option, this feature is 
determined by the setting you’ve made on the control panel of the 
printer. 
•None
•Long Edge, which is the conventional layout used in book 
binding.
•Short Edge, which is the type often used with calendars.
•Reverse Duplex Printing, allows you to select general print 
order compare to duplex print order. 
NOTE: Do not print on both sides of labels, transparencies, 
envelopes, or thick paper. Paper jamming and damage to the printer 
may result. 
1To change the print settings from your software application, 
access printer properties. “Printing a Document” on page 11.
2From the Layout tab, select the paper orientation.
3From the Double-sided Printing section, select the binding 
option you want.     
4Click the Paper tab and select the paper source, size, and type.
5Click OK and print the document.
 Long Edge▲ Short Edge▲
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Printing a Reduced or Enlarged 
Document 
You can change the size of a page’s content to appear larger or smaller 
on the printed page. 
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11. 
2From the Paper tab, select Reduce/Enlarge in the Printing 
Ty p e drop-down list. 
3Enter the scaling rate in the Percentage input box.
You can also click the   or   button.
4Select the paper source, size, and type in Paper Options. 
5Click OK and print the document. 
Fitting Your Document to a Selected 
Paper Size
This printer feature allows you to scale your print job to any selected 
paper size regardless of the digital document size. This can be useful 
when you want to check fine details on a small document. 
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11.
2From the Paper tab, select Fit to Page in the Printing Type 
drop-down list. 
3Select the correct size from the Output size drop-down list.
4Select the paper source, size, and type in Paper Options.
5Click OK and print the document.
A
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							Advanced Printing
20
Using Watermarks
The Watermark option allows you to print text over an existing document. 
For example, you may want to have large gray letters reading “DRAFT” 
or “CONFIDENTIAL” printed diagonally across the first page or all pages 
of a document. 
There are several predefined watermarks that come with the printer, and 
they can be modified, or you can add new ones to the list. 
Using an Existing Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11. 
2Click the Extras tab, and select the desired watermark from the 
Watermark drop-down list. You will see the selected watermark 
in the preview image. 
3Click OK and start printing. 
NOTE: The preview image shows how the page will look when it is 
printed.
Creating a Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11. 
2Click the Extras tab, and click the Edit button in the Watermark 
section. The Edit Watermark window appears. 
3Enter a text message in the Watermark Message box. You can 
enter up to 40 characters. The message displays in the preview 
window.
When the First Page Only box is checked, the watermark 
prints on the first page only.
4Select watermark options. 
You can select the font name, style, size, or grayscale level 
from the Font Attributes section and set the angle of the 
watermark from the Message Angle section. 
5Click Add to add a new watermark to the list.   
6When you have finished editing, click OK and start printing. 
To stop printing the watermark, select (No Watermark) from the 
Watermark drop-down list. 
Editing a Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11. 
2Click the Extras tab and click the Edit button in the Watermark 
section. The Edit Watermark window appears.
3Select the watermark you want to edit from the Current 
Watermarks list and change the watermark message and 
options. 
4Click Update to save the changes.
5Click OK until you exit the Print window. 
Deleting a Watermark
1To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11.
2From the Extras tab, click the Edit button in the Watermark 
section. The Edit Watermark window appears. 
3Select the watermark you want to delete from the Current 
Watermarks list and click Delete. 
4Click OK until you exit the Print window.
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							Advanced Printing
21
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer hard disk drive 
(HDD) as a special file format that can be printed on any document. 
Overlays are often used to take the place of preprinted forms and 
letterhead paper. Rather than using preprinted letterhead, you can 
create an overlay containing the exact same information that is currently 
on your letterhead. To print a letter with your company’s letterhead, you 
do not need to load preprinted letterhead paper in the printer. You need 
only tell the printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay containing 
your logo or image.
1Create or open a document containing text or an image for use 
in a new page overlay. Position the items exactly as you wish 
them to appear when printed as an overlay.
2To save the document as an overlay, access printer properties. 
See “Printing a Document” on page 11.
3Click the Extras tab, and click Edit button in the Overlay 
section. 
4In the Edit Overlay window, click Create Overlay. 
5In the Create Overlay window, type a name of up to eight 
characters in the File name box. Select the destination path, if 
necessary. (The default is C:\Formover).
6Click Save. The name appears on the Overlay List box. 
7Click OK or Ye s  to finish creating. 
The file is not printed. Instead it is stored on your computer hard 
disk drive. 
NOTE: The overlay document size must be the same as the 
documents you print with the overlay. Do not create an overlay with 
a watermark. 
WORLD BEST Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with your 
document. To print an overlay with a document:
1Create or open the document you want to print. 
2To change the print settings from your software application, 
access printer properties. See “Printing a Document” on 
page 11. 
3Click the Extras tab. 
4Select the desired overlay from the Overlay drop-down list box. 
5If the overlay file you want does not appear in the Overlay list, 
click Edit button and Load Overlay, and select the overlay file. 
If you have stored the overlay file you want to use in an external 
source, you can also load the file when you access the Load 
Overlay window. 
After you select the file, click Open. The file appears in the 
Overlay List box and is available for printing. Select the overlay 
from the Overlay List box. 
6If necessary, click Confirm Page Overlay When Printing. If 
this box is checked, a message window appears each time you 
submit a document for printing, asking you to confirm your wish 
to print an overlay on your document. 
If this box is not checked and an overlay has been selected, the 
overlay automatically prints with your document. 
7Click OK or Ye s until printing begins. 
The selected overlay downloads with your print job and prints 
on your document. 
NOTE: The resolution of the overlay document must be the same as 
that of the document you will print with the overlay. 
Deleting a Page Overlay
You can delete page overlays that you no longer use. 
1In the printer properties window, click the Extras tab. 
2Click the Edit button in the Overlay section. 
3Select the overlay you want to delete from the Overlay List 
box. 
4Click Delete Overlay. 
5When a confirming message window appears, click Ye s.
6Click OK until you exit the Print window.
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							Using Windows PostScript Driver
22
4Using Windows PostScript 
Driver
If you want to use the PostScript driver provided with the supplied 
CD-ROM to print a document.
PPDs, in combination with the PostScript driver, access printer 
features and allow the computer to communicate with the printer. An 
installation program for the PPDs is provided on the supplied CD-
ROM. 
Printer Settings
You can use the printer properties window, which allows you to access 
all of the printer options you need when using your printer. When the 
printer properties are displayed, you can review and change the settings 
needed for your print job. 
Your printer properties window may differ, depending on your operating 
system. This Software User’s Guide shows the Properties window for 
Windows XP.
Your printer driver 
Properties window that appears in this User’s Guide 
may differ depending on the printer in use.
NOTES:
• Most Windows applications will override settings you specify in 
the printer driver. Change all print settings available in the 
software application first, and change any remaining settings 
using the printer driver. 
• The settings you change remain in effect only while you are using 
the current program. To make your changes permanent, make 
them in the Printers folder. 
• The following procedure is for Windows XP. For other Windows 
OS, refer to the corresponding Windows Users Guide or online 
help.
1. Click the Windows Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select 
Printing Preferences.
5. Change the settings on each tab, click OK.
Advanced
You can use advanced settings by clicking the Advanced button. 
•Paper/Output this option allows you to select the size of the 
paper loaded in the tray.
•Graphic this option allows you to adjust the print quality for your 
specific printing needs.
•Document Options this options allow you to set the PostScript 
options or printer features.
Using Help
You can click   from the upper right corner of the window, and then 
click on any setting. 
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							Sharing the Printer Locally
23
5Sharing the Printer Locally
You can connect the printer directly to a selected computer, which is 
called “host computer,” on the network. 
The following procedure is for Windows XP. For other Windows OS, refer 
to the corresponding Windows Users Guide or online help.
NOTES: 
• Check the Operating System(s) that are compatible with your 
printer. Please refer to the OS Compatibility section of Printer 
Specifications in your Printer User Guide.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
Setting Up a Host Computer
1Start Windows. 
2From the Start menu select Printers and Faxes. 
3Double-click your printer driver icon. 
4From the Printer menu, select Sharing. 
5Check the Share this printer box.
6Fill in the Shared Name field, and then click OK.
Setting Up a Client Computer 
1Right-click the Windows Start button and select Explore.
2Select My Network Places  and then right-click Search for 
Computers.
3Fill in the IP address of host computer in Computer name field, 
and click Search. (In case host computer requires User name 
and Password, fill in User ID and password of host computer 
account.)
4Double-click Printers and Faxes.
5Right-click printer driver icon, select Connect.
6Click Ye s, if the installation confirm message appears.
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							Using Utility Applications
24
6Using Utility Applications
If an error occurs while printing, the Status Monitor window appears, 
showing the error. 
NOTES:
• To use this program, you need:
- To check for Operating System(s) that are compatible with your 
printer, refer to Printer Specifications in your Printer User 
Guide.
- MAC OS X 10.3 or higher
- Internet Explorer version 5.0 or higher for flash animation in 
HTML Help.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
Using Printer Settings Utility
Using the Printer Settings Utility, you can configure and check print 
settings. 
1For Windows, from the Start menu, select Programs or All 
Programs 
 → SP 3300 Series → Printer Settings Utility.
For MAC OS X, open the Applications folder
 → RNP → 
SP 3300 Series → Printer Settings Utility.
2Change the settings. 
3To send the changes to the printer, click the Apply button.
NOTE: If you connect your printer to a network, the Web Image 
Monitor SP 3300 Series window appears instead of the Printer 
Settings Utility window.
Using Onscreen Help
For more information about Printer Settings Utility, click  . 
Opening the Troubleshooting Guide
Using the troubleshooting guide, you can view solutions for error status 
problems.
Double click the Status Monitor icon on the Windows task bar.
Or, from the 
Start menu, select Programs or All Programs  → 
SP 3300 Series → Troubleshooting Guide.
Changing the Status Monitor Program 
Settings
Select the Status Monitor icon on the Windows task bar and right-click 
the Status Monitor icon. Select 
Options.
The following window opens.
•Display when job is finished for network printer shows the 
Status Monitor balloon when your job is complete. 
•Display when error occurs during printing shows the Status 
Monitor balloon when an error occurs during printing.
•Schedule an automatic status checking every allows the 
computer to update the printer status regularly. Setting the value 
close to 1 second causes the computer to check the printer status 
more frequently, thereby allowing a faster response to any printer 
error.
Double click this icon.
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