Ricoh Aficio SP 3300DN User Manual

							Installing Printer Software in Windows
5
3Click Next. 
• If necessary, select a language from the drop-down list.
• View User’s Guide: Allows you to view the User’s Guide. If 
your computer doesn’t have Adobe Acrobat, click on this 
option and it will automatically install Adobe Acrobat Reader 
for you.
4Select Custom installation. Click Next.
5Select your printer and click Next.
NOTE: If your printer is not already connected to the computer, the 
following window will appear.
• After connecting the printer, click Next.
• If you don’t want to connect the printer at this time, click Next, and 
No on the following screen. Then the installation will start and a 
test page will not be printed at the end of the installation.
•
The installation window that appears in this User’s Guide may 
differ depending on the interface in use.
6Select the components to be installed and click Next.
NOTE: You can change the desired installation folder by clicking 
[Browse].
7After the installation is finished, a window asking you to print a 
test page appears. If you choose to print a test page, select the 
checkbox and click 
Next.
Otherwise, just click 
Next and skip to step 9.
8If the test page prints out correctly, click Ye s.
If not, click No to reprint it.
Downloaded From ManualsPrinter.com Manuals 
						

							Installing Printer Software in Windows
6
9Click Finish.
Installing Software for Network Printing
When you connect your printer to a network, you must first configure the 
TCP/IP settings for the printer. After you have assigned and verified the 
TCP/IP settings, you are ready to install the software on each computer 
on the network.
You can install the printer software using the typical or custom method.
Typical Installation
This is recommended for most users. All components necessary for 
printer operations will be installed.
1Make sure that the printer is connected to your network and 
powered on. For details about connecting to the network, see 
the supplied printer’s User’s Guide.
2Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation 
window appears.
If the installation window does not appear, click Start and then 
Run. Type X:\Setup.exe, replacing “X” with the letter which 
represents your drive and click OK.
If you use Windows Vista, click Start → All programs → 
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run 
Setup.exe in Install or run program field, and click Continue 
in the User Account Control window.
3Click Next. 
• If necessary, select a language from the drop-down list.
• View User’s Guide: Allows you to view the User’s Guide. If 
your computer doesn’t have Adobe Acrobat, click on this 
option and it will automatically install Adobe Acrobat Reader 
for you.
4Select Typical installation for a network printer. Click Next.
5The list of printers available on the network appears. Select the 
printer you want to install from the list and then click Next. 
Downloaded From ManualsPrinter.com Manuals 
						

							Installing Printer Software in Windows
7
• If you do not see your printer on the list, click Update to 
refresh the list, or select Add TCP/IP Port to add your printer 
to the network. To add the printer to the network, enter the 
port name and the IP address for the printer.
To verify your printer’s IP address or the MAC address, print a 
Network Configuration page.
• To find a shared network printer (UNC Path), select Shared 
Printer [UNC] and enter the shared name manually or find a 
shared printer by clicking the Browse button.
NOTE: If you cannot find your machine in network, please turn off 
the firewall and click Update.
For Windows operating system, click Start → Control Panel and 
start windows firewall, and set this option unactivated. For other 
operating system, refer to its on-line guide.
6After the installation is finished, a window appears asking you to 
print a test page. If you so desire, select the corresponding 
checkbox and click Finish.
Otherwise, just click Finish. 
NOTE: After setup is complete, if your printer driver doesn’t work 
properly, reinstall the printer driver. See “Reinstalling Printer 
Software” on page 9.
Custom Installation
You can choose individual components to install and set a specific IP 
address.
1Make sure that the printer is connected to your network and 
powered on. For details about connecting to the network, see 
the supplied printer’s User’s Guide.
2Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation 
window appears.
If the installation window does not appear, click Start and then 
Run. Type X:\Setup.exe, replacing “X” with the letter which 
represents your drive and click OK.
If you use Windows Vista, click Start → All programs → 
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click Run 
Setup.exe in Install or run program field, and click Continue 
in the User Account Control window.
3Click Next. 
• If necessary, select a language from the drop-down list.
• View User’s Guide: Allows you to view the User’s Guide. If 
your computer doesn’t have Adobe Acrobat, click on this 
option and it will automatically install Adobe Acrobat Reader 
for you.
4Select Custom installation. Click Next.
Downloaded From ManualsPrinter.com Manuals 
						

							Installing Printer Software in Windows
8
5The list of printers available on the network appears. Select the 
printer you want to install from the list and then click Next. 
• If you do not see your printer on the list, click Update to 
refresh the list, or select Add TCP/IP Port to add your printer 
to the network. To add the printer to the network, enter the 
port name and the IP address for the printer.
To verify your printer’s IP address or the MAC address, print a 
Network Configuration page.
• To find a shared network printer (UNC Path), select Shared 
Printer [UNC] and enter the shared name manually or find a 
shared printer by clicking the Browse button.
NOTE: If you cannot find your machine in network, please turn off 
the firewall and click Update.
For Windows operating system, click Start → Control Panel and 
start windows firewall, and set this option unactivated. For other 
operating system, refer to its on-line guide.
TIP: If you want to set a specific IP address on a specific network 
printer, click the Set IP Address button. The Set IP Address window 
appears. Do as follows:
a. Select a printer to be set with a specific IP address from the list.
b. Configure an IP address, subnet mask, and gateway for the 
printer manually and click Configure to set the specific IP 
address for the network printer.
c. Click Next.
6Select the components to be installed and click Next.
NOTE: You can change the desired installation folder by clicking 
[Browse].
7Select the components to be installed. After selecting the 
components, the following window appears. You can also 
change the printer name, set the printer to be shared on the 
network, set the printer as the default printer, and change the 
port name of each printer. Click Next.
To install this software on a server, select the Setting up this 
printer on a server checkbox.
8After the installation is finished, a window appears asking you to 
print a test page. If you so desire, select the corresponding 
checkbox and click Finish.
Otherwise, just click Finish. 
Downloaded From ManualsPrinter.com Manuals 
						

							Installing Printer Software in Windows
9
NOTE: After setup is complete, if your printer driver doesn’t work 
properly, reinstall the printer driver. See “Reinstalling Printer 
Software” on page 9.
Reinstalling Printer Software
You can reinstall the software if installation fails.
1Start Windows.
2From the Start menu select Programs or All Programs → 
SP 3300 Series → Maintenance.
3Select Repair and click Next.
4The list of printers available on the network appears. Select the 
printer you want to install from the list and then click Next. 
• If you do not see your printer on the list, click Update to 
refresh the list, or select Add TCP/IP Port to add your printer 
to the network. To add the printer to the network, enter the 
port name and the IP address for the printer.
• To find a shared network printer (UNC Path), select Shared 
Printer [UNC] and enter the shared name manually or find a 
shared printer by clicking the Browse button.
You will see a component list so that you can reinstall any item 
individually.
NOTE: If your printer is not already connected to the computer, the 
following window will appear.
• After connecting the printer, click Next.
• If you don’t want to connect the printer at this time, click Next, and 
No on the following screen. Then the installation will start and a 
test page will not be printed at the end of the installation.
•
The reinstallation window that appears in this User’s Guide may 
differ depending on the interface in use.
5Select the components you want to reinstall and click Next.
If you installed the printer software for local printing and 
you 
select SP 3300 Series, the window asking you to print a test 
page appears. Do as follows:
a. To print a test page, select the check box and click 
Next.
b. If the test page prints out correctly, click Ye s.
If it doesn’t, click No to reprint it.
6When the reinstallation is done, click Finish.
Downloaded From ManualsPrinter.com Manuals 
						

							Installing Printer Software in Windows
10
Removing Printer Software
1Start Windows.
2From the Start menu select Programs or All Programs → 
SP 3300 Series → Maintenance.
3Select Remove and click Next.
You will see a component list so that you can remove any item 
individually.
4Select the components you want to remove and then click 
Next.
5When your computer asks you to confirm your selection, click 
Ye s.
The selected driver and all of its components are removed from 
your computer.
6After the software is removed, click Finish.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic Printing
11
2Basic Printing 
This chapter explains the printing options and common printing tasks 
in Windows. 
This chapter includes:
• Printing a Document
• Printing to a file (PRN)
• Printer Settings
- Layout Tab
- Paper Tab
- Graphics Tab
- Extras Tab
- About Tab
- Printer Tab
- Using a Favorite Setting
- Using Help
Printing a Document
NOTES: 
• Your printer driver Properties window that appears in this User’s 
Guide may differ depending on the printer in use. However the 
composition of the printer properties window is similar.
•
Check the Operating System(s) that are compatible with your 
printer. Please refer to the OS Compatibility section of Printer 
Specifications in your Printer User’s Guide.
• If you need to know the exact name of your printer, you can check 
the supplied CD-ROM.
The following procedure describes the general steps required for printing 
from various Windows applications. The exact steps for printing a 
document may vary depending on the application program you are 
using. Refer to the User’s Guide of your software application for the 
exact printing procedure.
1Open the document you want to print.
2Select Print from the File menu. The Print window is displayed. 
It may look slightly different depending on your application. 
The basic print settings are selected within the Print window. 
These settings include the number of copies and print range.
3Select your printer driver from the Name drop-down list.
To take advantage of the printer features provided by your 
printer driver, click Properties or Preferences in the 
application’s Print window. For details, see “Printer Settings” on 
page 12.
If you see Setup, Printer, or Options in your Print window, click 
it instead. Then click Properties on the next screen.
Click OK to close the printer properties window.
4To start the print job, click OK or Print in the Print window.
Make sure that your 
printer is selected.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic Printing
12
Printing to a file (PRN)
You will sometimes need to save the print data as a file for your purpose. 
To create a file:
1Check the Print to file box at the Print window.
2Select the folder and assign a name of the file and then click 
OK.
Printer Settings
You can use the printer properties window, which allows you to access 
all of the printer options you need when using your printer. When the 
printer properties are displayed, you can review and change the settings 
needed for your print job. 
Your printer properties window may differ, depending on your operating 
system. This Software User’s Guide shows the Properties window for 
Windows XP.
Your printer driver 
Properties window that appears in this User’s Guide 
may differ depending on the printer in use.
If you access printer properties through the Printers folder, you can view 
additional Windows-based tabs (refer to your Windows User’s Guide) 
and the Printer tab (see “Printer Tab” on page 16).
NOTES:
• Most Windows applications will override settings you specify in 
the printer driver. Change all print settings available in the 
software application first, and change any remaining settings 
using the printer driver. 
• The settings you change remain in effect only while you are using 
the current program. To make your changes permanent, make 
them in the Printers folder. 
• The following procedure is for Windows XP. For other Windows 
OS, refer to the corresponding Windows Users Guide or online 
help.
1. Click the Windows Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select 
Printing Preferences.
5. Change the settings on each tab, click OK.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic Printing
13
Layout Tab
The Layout tab provides options to adjust how the document appears 
on the printed page. The 
Layout Options includes Multiple Pages 
per Side
, Poster Printing and Booklet Printing. See “Printing a 
Document” on page 11 for more information on accessing printer 
properties. 
Paper Orientation
Paper Orientation allows you to select the direction in which 
information is printed on a page. 
•Portrait prints across the width of the page, letter style. 
•Landscape prints across the length of the page, spreadsheet 
style. 
•Rotate allows you to rotate the page the selected degrees.
Layout Options
Layout Options allows you to select advanced printing options. You 
can choose Multiple Pages per Side and Poster Printing.
•
For details, see “Printing Multiple Pages on One Sheet of Paper 
(N-Up Printing)” on page 17.
•
For details, see “Printing Posters” on page 18
•
For details, see “Printing Booklets” on page 18
Double-sided Printing
Double-sided Printing allows you to print on both sides of paper. 
•
For details, see “Printing on Both Sides of Paper” on page 19.
 Landscape Portrait
Paper Tab
Use the following options to set the basic paper handling specifications 
when you access the printer properties. See “Printing a Document” on 
page 11 for more information on accessing printer properties. 
Click the 
Paper tab to access various paper properties. 
Copies
Copies allows you to choose the number of copies to be printed. 
You can select 1 to 999 copies. 
Paper Options
Size
Size allows you to set the size of paper you loaded in the tray. 
If the required size is not listed in the Size box, click Custom. When 
the Custom Paper Setting window appears, set the paper size and 
click OK. The setting appears in the list so that you can select it. 
Source
Make sure that Source is set to the corresponding paper tray.
Use Manual Feeder when printing on special materials like 
envelopes and transparencies. You have to load one sheet at a time 
into the Manual Feeder.
If the paper source is set to Auto Selection, the printer 
automatically picks up print material in the following tray order: 
Manual Feeder, Tray 1.
Ty p e
Set Ty p e to correspond to the paper loaded in the tray from which 
you want to print. This will let you get the best quality printout. If not, 
print quality may not be acheived as you want.
Cotton: 20 lb to 24 lb (75~90 g/m
2) cotton paper such as Gilbert 
25% and Gilbert 100%. 
Plain: Normal plain paper. Select this type if your printer is 
monochrome and printing on the 16 lb (60 g/m
2) cotton paper. 
Recycled: 20 lb to 24 lb (75~90 g/m2) recycled paper.
Downloaded From ManualsPrinter.com Manuals 
						

							Basic Printing
14
Color: 20 lb to 24 lb (75~90 g/m2) color-backgrounded paper.
Archive: If you need to keep print-out for a long period time such as 
archives, select this option.
First Page 
This property allows you to print the first page using a different 
paper type from the rest of the document. You can select the paper 
source for the first page. 
For example, load thick stock for the first page into the Manual 
Feeder, and plain paper into Tray 1. Then, select Tray 1 in the 
Source option and Manual Feeder in the First Page option.
Scaling Printing
Scaling Printing allows you to automatically or manually scale your 
print job on a page. You can choose from None, Reduce/Enlarge, 
and Fit to Page. 
•
For details, see “Printing a Reduced or Enlarged Document” on 
page 19.
•
For details, see “Fitting Your Document to a Selected Paper Size” 
on page 19.
Graphics Tab
Use the following Graphic options to adjust the print quality for your 
specific printing needs. See “Printing a Document” on page 11 for more 
information on accessing printer properties. 
Click the 
Graphic tab to display the properties shown below. 
Resolution
The higher the setting, the sharper the clarity of printed characters 
and graphics. The higher setting also may increase the time it takes 
to print a document. 
Image Mode
The available options are Normal and Text Enhance. 
•Printer Setting: If you select this option, this feature is 
determined by the setting you’ve made on the control panel of the 
printer. 
•Normal: This setting is for normal documents.
•Text Enhancement: Image Mode allows the user to enhance 
printouts. 
Toner Save Mode
Selecting this option extends the life of your toner cartridge and 
reduces your cost per page without a significant reduction in print 
quality. 
•Printer Setting: If you select this option, this feature is 
determined by the setting you’ve made on the control panel of the 
printer. 
•On: Select this option to allow the printer to use less toner on 
each page.
•Off: If you don’t need to save toner when printing a document, 
select this option.
Downloaded From ManualsPrinter.com Manuals