Ricoh Aficio SP 3300DN User Manual

							1.4   
Finding more information
You can find information for setting up and using your printer from the 
following resources, either printed or onscreen.
Quick Install 
GuideProvides information on setting up your 
printer, therefore, be sure to follow the 
instructions in the guide to get the printer 
ready.
Online User’s 
GuideProvides you with step-by-step instructions for 
using your printer’s full features, and contains 
information for maintaining your printer, 
troubleshooting, and installing accessories.
This user’s guide also contains a Software 
Section providing you with information on how 
to print documents with your printer on various 
operating systems, and how to use the 
supplied software utilities.
Printer Driver 
HelpProvides you with help information on printer 
driver properties and instructions for setting up 
the properties for printing. To access a printer 
driver help screen, click Help from the printer 
properties dialog box.
1 1
2 2
123
456
Item(s) with * mark may not be supplied depending on your model and countryquick install guide3 3 123
456
4 4
5 5
6 6
NoteYou can access the user’s guides in other 
languages from the Manual folder on the 
supplied CD-ROM.
Setting up the hardware
This section shows the steps to set up the hardware which is explained 
in the Quick Install Guide. Make sure you read Quick Install Guide and 
complete following steps.
1Select a stable location. 
Select a level, stable place with adequate space for air circulation. 
Allow extra space to open covers and trays. 
The area should be well-ventilated and away from direct sunlight or 
sources of heat, cold, and humidity. Do not set the machine close to 
the edge of your desk or table. 
Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to 
the altitude setting to optimize your printing. See page 1.5 for more 
information.
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							1.5   
Place the machine on a flat and stable surface for not letting it tilt 
more than 2 mm (0.08 inches). Otherwise, it may affect the printing 
quality. 
2Unpack the machine and check all the enclosed items.
3Remove the tape holding the machine tightly.
4Install the toner cartridge.
5Load paper. (See Loading paper on page 5.4.)
6Make sure that all the cables are connected to the machine. 
7Turn the machine on. 
Notes
• When you move the machine, do not tilt or turn it upside down. 
Otherwise, the inside of the machine may be contaminated by 
toner, which can cause damage to the machine or bad printing 
quality.
• When the printer driver is in the installation process, the driver 
detects the locale information of your operating system, and 
sets the paper size for your machine. If you use the different 
Windows locale, you must change the paper size of your 
machine for matching your commonly used paper size. Open 
the printer properties to change the paper size.
Altitude adjustment
The print quality is affected by atmospheric pressure, which is 
determined by the height of the machine above sea level. The following 
information will guide you on how to set your machine to the best print 
quality.
Before you set the altitude value, find the altitude where you are using 
the machine. 
1Ensure that you have installed the printer driver with the provided     
supplied CD-ROM.
2For Windows, from the Start menu, select Programs or All 
Programs > SP 3300 Series > Printer Settings Utility.
For MAC OS X, open the Applications folder > RNP > SP 3300 
Series > Printer Settings Utility.
3Click Setting > Altitude Adjustment. Select the appropriate value 
from the dropdown list, and then click Apply. 
NoteIf your machine is connected to a network, Web Image Monitor SP 3300 
Series screen appears automatically. Click Machine Settings > Setup 
(or Machine Setup) > Altitude Adj. Select the appropriate altitude 
value, and then click Apply.
High 31
Normal4
Va l u e
2High 2
3High 1
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							1.6   
Changing the font setting
Your machine has preset the font for your region or country. 
If you want to change the font or set the font for special conditions such 
as DOS environment, you can change the font setting as follows: 
1Ensure that you have installed the printer driver from the provided 
supplied CD-ROM.
2For Windows, from the Start menu, select Programs or All 
Programs > SP 3300 Series > Printer Settings Utility.
For MAC OS X, open the Applications folder > RNP > SP 3300 
Series > Printer Settings Utility.
3Click Emulation.
4Confirm if PCL is selected in Emulation Setting.
5Click Setting.
6Select your preferred font in the Symbol set list.
7Click Apply.
Note
Following information shows the proper font list for corresponding 
languages.
• Russian: CP866, ISO 8859/5 Latin Cyrillic
• Hebrew: Hebrew 15Q, Hebrew-8, Hebrew-7 (Israel only)
• Greek: ISO 8859/7 Latin Greek, PC-8 Latin/Greek
• Arabic & Farsi: HP Arabic-8, Windows Arabic, Code Page 864, 
Farsi, ISO 8859/6 Latin Arabic
• OCR: OCR-A, OCR-B
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							2.1   
2 Basic setup
This chapter includes:
• Printing a demo page
• Using toner save mode
Printing a demo page
After setting up your printer, print a demo page to make sure that the 
printer is operating correctly.
Press and hold the Cancel button for about 2 seconds.
A demo page prints out.
Using toner save mode
Toner save mode allows the printer to use less toner on each page. 
Activating this mode extends the life of your toner cartridge and reduces 
your cost per page beyond what one would experience in the normal 
mode, but it reduces print quality.
You can set the toner save mode from the printer properties window on 
your printer driver. See the Software Section.
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							3.1   
3 Software overview
This chapter gives you an overview of the software that comes with your 
printer. Further details about installing and using the software are 
explained in the Software Section.
This chapter includes:
• Supplied software
• Printer driver features
• System requirements
Supplied software
You must install the printer software using the supplied CD-ROM after 
you have set up your printer and connected it to your computer. 
The CD provides you with the following software:
Contents
Windows •Printer driver: Use this driver to take full advantage 
of your printer’s features.
•Status Monitor: This program allows you to monitor 
the printer’s status and alerts you when an error 
occurs during printing.
•Printer Settings Utility: This program is 
automatically installed when you install the Status 
Monitor. 
•PCL6 driver: Use this driver to print documents in 
the PCL6, PCL5e language.
•PostScript Printer Description (PPD) file: Use the 
PostScript driver to print documents with complex 
fonts and graphics in the PostScript language.
•Set IP: Use this program to set your printer’s TCP/
IP addresses. 
•User’s Guide in PDF
Macintosh •Printer driver: Use this driver to run your printer 
from a Macintosh computer and print documents.
•Printer Settings Utility: This program allows you to 
configure various printer settings. 
•Set IP: Use this program to set your printer’s TCP/
IP addresses. 
Printer driver features
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and type
• Number of copies
In addition, you can use various special printing features. The following 
table shows a general overview of features supported by your printer 
drivers: 
FeaturePCL 6 PostScript
WindowsWindowsMacintosh
Toner save O O O
Print quality option O O O
Poster printing O
XX
Multiple pages per 
sheet (N-up)OOO
Fit to page printing O O O
Scale printing O O O
Watermark O
XX
Overlay O
XX
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							3.2   
System requirements
Before you begin, ensure that your system meets the following 
requirements:
Windows
ItemRequirementsRecommended
Operating 
systemWindows 2000/XP/Vista and Windows Server 2003
CPU Windows 2000 Pentium II 
400 MHz or 
higherPentium III 
933 MHz
Windows XP/
Vista and 
Windows Server 
2003Pentium III 
933 MHz or 
higherPentium IV 
1GHz
RAM Windows 2000 64 MB or more 128 MB
Windows XP 
and Windows 
Server 2003128 MB or more256 MB
Windows Vista 512 MB or more 1 GB
Free disk 
spaceWindows 2000 600 MB or more 1 GB
Windows XP 
and Windows 
Server 20031 GB or more 5 GB
Windows Vista 15 GB 15 GB or more
Internet 
ExplorerWindows 2000/
XP and 
Windows Server 
20035.0 or higher
Windows Vista 7.0 or higher
Note
• For Windows 2000/XP/Vista and Windows Server 2003, users 
who have an administrator right can install the software. 
Macintosh
Operating 
systemRequirement (Recommended)
CUPRAMFree HDD 
space
Mac OS X 10.4 
or lower•PowerPC 
G4/G5
•Intel 
processors• 128 MB for a 
PowerPC based 
MAC (512 MB)
• 512 MB for an 
Intel based 
MAC (1 GB)1GB
Mac OS X 10.5• 867 MHz or 
faster 
PowerPC 
G4/G5
•Intel 
processors512 MB (1 GB) 1 GB
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							4.1   
4 Network setup (SP 3300DN 
only)
This chapter gives you basic information for setting up your printer for 
network connections.
This chapter includes:
• Introduction
• Supported operating systems
• Using SetIP program
Introduction
Once you have connected your printer to a network with an RJ-45 
Ethernet cable, you can share the printer with other network users.
You need to set up the network protocols on the printer to use it as your 
network printer. Protocols can be set up by the following programs:
•Web Image Monitor SP 3300 Series: A web server embedded to 
your network print server, which allows you to configure the network 
parameters necessary for the printer to connect to various network 
environments.
•SetIP: A utility program allowing you to select a network interface and 
manually configure the addresses for use with the TCP/IP protocol. 
This program is on the supplied CD-ROM that comes with your 
printer.
Supported operating systems
The following table shows the network environments supported by the 
printer: 
• TCP/IP: Transmission Control Protocol/Internet Protocol
• DHCP: Dynamic Host Configuration Protocol
• BOOTP: Bootstrap Protocol
ItemRequirements
Network interface • 10/100 Base-TX
Network operating 
system• Windows 2000/XP (32/64 bit)/Vista and 
Windows Server 2003
• Mac OS 8.6~9.2, 10.1~10.5
Network protocols • TCP/IP
• EtherTalk
•HTTP 1.1
•SNMP
• Bonjour
Dynamic 
addressing server• DHCP, BOOTP
Using SetIP program 
This program is for the network IP setting using the MAC address which 
is the hardware serial number of the network printer card or interface. 
Especially, it is for the network administrator to set several network IPs 
at the same time. 
1Insert the supplied CD-ROM provided along with your machine. 
2Start Windows Explorer and open the X drive. (X represents your 
CD-ROM drive.)
3Double click Application > SetIP.
4Open the language folder you want to use.
5Double click Setup.exe to install this program. 
6From the Windows Start menu, select Programs > SP 3300 Series 
> Set IP.
7Select the name of your printer and click “   ”. 
8Enter the network card’s MAC address, IP address, subnet mask, 
default gateway, and then click Apply.
9Click OK to confirm the settings.
10Click Exit to close the SetIP program.
Note
If you want to setup DHCP network protocol, go to the http://
developer.apple.com/networking/bonjour/download/, select 
the program Bonjour for Windows due to your computer 
operating system, and install the program. This program will 
allow you to fix the network parameter automatically. Follow 
the instruction in the installation window. 
Note
If you cannot find your printer name click “   ” to refresh the 
list.
Note
If you do not know the network card’s MAC address, print the 
machine’s network information report. 
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							5.1   
5 Loading print media
This chapter will help you understand the types of paper you can use 
with your printer and how to properly load paper in the different paper 
trays for the best print quality. 
This chapter includes:
• Selecting print media
• Loading paper
• Knowing an output location
Selecting print media
You can print on a variety of print media, such as plain paper, envelopes, 
labels, and transparencies. Always use print media that meet the 
guidelines for use with your printer. Print media that does not meet the 
guidelines outlined in this user’s guide may cause the following 
problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture content, 
are important factors that affect the machine’s performance and the 
output quality. When you choose print materials, consider the following:
• The type, size and weight of the print media for your machine are 
described later in this section.
• Desired outcome: The print media you choose should be appropriate 
for your project.
• Brightness: Some print media are whiter than others and produce 
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how 
crisp the printing looks on the paper. 
Notes
• Using print media that does not meet these specifications may 
cause problems, requiring repairs. Such repairs are not 
covered by the warranty or service agreements.
• Some print media may meet all of the guidelines in this section 
and still not produce satisfactory results. This may be the 
result of improper handling, unacceptable temperature and 
humidity levels, or other variables over which manufacturer 
has no control.
• Before purchasing large quantities of print media, ensure that 
it meets the requirements specified in this user’s guide. 
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							5.2   
Supported sizes of paper
Print media for duplex printing
Ty p eSizeDimensionsWeighta
a. If media weight is over 24 lb (90 g/m2), use the manual feed.
Capacityb
b. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
Plain paperLetter 216 x 279 mm (8.5 x 11 inches)
• 60 to 90 g/m
2 (16 to 24 lb 
bond) for the tray
• 60 to 163 g/m
2 (16 to 43 lb 
bond) for the manual feed• 250 sheets of 75 g/m
2 
(20 lb bond) paper for the 
tray
• 1 sheet in the manual tray Legal 216 x 356 mm (8.5 x 14 inches)
Folio 216 x 330.2 mm (8.5 x 13 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
A4 210 x 297 mm (8.26 x 11.69 inches)
JIS B5 182 x 257 mm (7.18 x 10.12 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184 x 267 mm (7.25 x 10.5 inches)
A5 148 x 210 mm (5.82 x 8.26 inches)
A6 105 x 148 mm (4.13 x 5.82 inches)
EnvelopeEnvelope B5 176 x 250 mm (6.93 x 9.84 inches)
75 to 90 g/m
2 (20 to 24 lb)1 sheet in the manual tray
Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)
Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.38 x 9.02 inches)
Envelope C6 114 x 162 mm (4.49 x 6.38 inches)
Transparency Letter, A4 Refer to the Plain paper section 138 to 146 g/m
2 (37 to 39 lb)
1 sheet in the manual tray
LabelsLetter, Legal, Folio, 
Oficio, A4, JIS B5, 
ISO B5, Executive, 
A5, A6Refer to the Plain paper section 120 to 150 g/m
2 (32 to 40 lb)1 sheet in the manual tray
Card stockLetter, Legal, Folio, 
Oficio, A4, JIS B5, 
ISO B5, Executive, 
A5, A6Refer to the Plain paper section 60 to 163 g/m
2 (16 to 43 lb)1 sheet in the manual tray
Minimum size (custom) 76 x 127 mm (3.86 x 5.83 inches)
60 to 163 g/m
2
(16 to 43 lb bond)1 sheet in the manual tray
Maximum size (custom) 215.9 x 356 mm (8.5 x 14 inches)
Ty p eSizeWeight
Plain paper, 
Recycled paperA4, Letter, Oficio, Legal, and Folio 75 ~ 90 g/m
2 (20 to 24 lb)
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							5.3   
Guidelines for selecting and storing print media
When selecting or loading paper, envelopes, or other print media, keep 
these guidelines in mind:
• Always use print media that conform with the specifications listed on 
the next column.
• Attempting to print on damp, curled, wrinkled, or torn paper can cause 
paper jams and poor print quality.
• For the best print quality, use only high quality copier grade paper 
specifically recommended for use in laser printers.
• Avoid using the following print media types:
- Paper with embossed lettering, perforations, or a texture that is too 
smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- Carbonless paper and Tracing paper. 
• Use of these types of paper could result in paper jams, chemical 
smells, and damage to your printer.
• Store print media in its ream wrapper until you are ready to use it. 
Place cartons on pallets or shelves, not on the floor. Do not place 
heavy objects on top of the paper, whether it is packaged or 
unpackaged. Keep it away from moisture or other conditions that can 
cause it to wrinkle or curl.
• Store unused print media at temperatures between 15 and 30
oC (59 
to 86oF). The relative humidity should be between 10 and 70%.
• Store unused print media in a moisture-proof wrap, such as a plastic 
container or bag, to prevent dust and moisture from contaminating 
your paper.
• Load special print media types one sheet at a time through the 
manual tray to avoid paper jams.
• To prevent print media, such as transparencies and label sheets, from 
sticking together, remove them as they print out.
Note
• If you print 20 envelopes in succession, the surface of the top 
cover may become hot. Please exercise caution.
Guidelines for special print media
Ty p eGuidelines
Envelopes • Successful printing on envelopes depends 
upon the quality of the envelopes. When 
selecting envelopes, consider the following 
factors:
- Weight: The weight of the envelope paper 
should not exceed 90 g/m
2 (24 lb) or jamming 
may occur.
- Construction: Prior to printing, envelopes 
should lie flat with less than 6 mm 
(0.25 inches) curl, and should not contain air.
- Condition: Envelopes should not be wrinkled, 
nicked, or otherwise damaged.
- Temperature: You should use envelopes that 
are compatible with the heat and pressure of 
the printer during operation.
• Use only well-constructed envelopes with sharp 
and well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, 
windows, coated lining, self-adhesive seals, or 
other synthetic materials.
• Do not use damaged or poorly made 
envelopes.
• Be sure the seam at both ends of the envelope 
extends all the way to the corner of the 
envelope.
• Envelopes with a peel-off adhesive strip or with 
more than one flap that folds over to seal must 
use adhesives compatible with the printer’s 
fusing temperature for 0.1 second. Check your 
machine’s specification to view the fusing 
temperature, see page 11.1. The extra flaps 
and strips might cause wrinkling, creasing, or 
jams, and may even damage the fuser.
• For the best print quality, position margins no 
closer than 15 mm (0.6 inches) from the edges 
of the envelope.
• Avoid printing over the area where the 
envelope’s seams meet.
Acceptable
Unacceptable
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