Ricoh Aficio SP 3300DN User Manual

							5.4   
Transparencies • To avoid damaging the printer, use only 
transparencies designed for use in laser 
printers.
• Transparencies used in the printer must be able 
to withstand the machine’s fusing temperature. 
Check your machine’s specification to view the 
fusing temperature, see page 11.1.
• Place them on a flat surface after removing 
them from the printer.
• Do not leave them in the paper tray for long 
periods of time. Dust and dirt may accumulate 
on them, resulting in spotty printing.
• To avoid smudging caused by fingerprints, 
handle them carefully.
• To avoid fading, do not expose printed 
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled, 
curled, or have any torn edges.
Labels • To avoid damaging the printer, use only labels 
designed for use in laser printers.
• When selecting labels, consider the following 
factors:
- Adhesives: The adhesive material should be 
stable at 180° C (356° F), the printer’s fusing 
temperature.
- Arrangement: Only use labels with no 
exposed backing between them. Labels can 
peel off sheets that have spaces between the 
labels, causing serious jams.
- Curl: Prior to printing, labels must lie flat with 
no more than 13 mm (5 inches) of curl in any 
direction.
- Condition: Do not use labels with wrinkles, 
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive 
material between labels. Exposed areas can 
cause labels to peel off during printing, which 
can cause paper jams. Exposed adhesive can 
also cause damage to printer components.
• Do not run a sheet of labels through the printer 
more than once. The adhesive backing is 
designed for only a single pass through the 
printer.
• Do not use labels that are separating from the 
backing sheet or are wrinkled, bubbled, or 
otherwise damaged.
Card stock or 
custom-sized 
materials• Do not print on print media smaller than 76 mm 
(3 inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least 
6.4 mm (0.25 inches) away from the edges of 
the material.
Ty p eGuidelines
Loading paper
Load the print media you use for the majority of your print jobs in the tray 
1. The tray 1 can hold a maximum of 250 sheets of 75 g/m2 (20 lb) plain 
paper. 
You can purchase an optional tray (tray 2) and attach it below the 
standard tray to load an additional 250 sheets of paper. 
The paper level indicator on the front of the tray 1 and the optional tray 
2 shows the amount of paper currently left in the tray. When the tray is 
empty, the indicator of the bar is completely lowered.Preprinted 
paper• Letterhead must be printed with heat-resistant 
ink that will not melt, vaporize, or release 
hazardous emissions when subjected to the 
printer’s fusing temperature for 0.1 second. 
Check your machine’s specification to view the 
fusing temperature, see page 11.1.
• Letterhead ink must be non-flammable and 
should not adversely affect printer rollers.
• Forms and letterhead should be sealed in a 
moisture-proof wrapping to prevent changes 
during storage.
• Before you load preprinted paper, such as 
forms and letterhead, verify that the ink on the 
paper is dry. During the fusing process, wet ink 
can come off preprinted paper, reducing print 
quality.
Ty p eGuidelines
Full â–²
â–² Empty
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							5.5   
Using the tray 1 or the optional tray 2
Use the print material you use for the majority of your print jobs in the 
tray 1. The tray 1 can hold a maximum of 250 sheets of 75 g/m2 (20 lb) 
paper.
You can purchase an optional tray 2 and attach it below the tray 1 to load 
an additional 250 sheets of paper.
To load paper, pull open the tray and load paper with the side to be 
printed on face down.
You can load letterhead paper with the design side face down. The top 
edge of the sheet with the logo should be placed at the front of the tray.
Notes
• If you experience problems with paper feed, place one sheet 
at a time in the manual feed.
• You can load previously printed paper. The printed side 
should be facing up with an uncurled edge at the front. If you 
experience problems with paper feed, turn the paper around. 
Note that the print quality is not guaranteed.
Changing the size of the paper in the tray 1
To load longer sizes of paper, such as Legal-sized paper, you need to 
adjust the paper guides to extend the paper tray.
1
2
3
4
1paper length guide
2support guide
3guide lock
4paper width guides
1Press and hold the guide lock, and slide the paper length guide to 
locate it in the correct paper size slot.
2After inserting paper into the tray, adjust the support guide so that it 
lightly touches the paper stack.
3Squeeze the paper width guides, as shown and slide them to the 
stack of paper until it lightly touches the side of the stack.
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							5.6   
Notes
• Do not push the paper width guide far enough to cause the 
material to warp. 
• If you do not adjust the paper width guide, it may cause paper 
jams.
Using manual feeder
You can manually load a sheet of print media in the manual tray if you 
select Manual Feeder in the Source option from the Paper tab when you 
change print settings to print a document. See the Software Section. 
Manually loading paper can be helpful when you want to check the print 
quality after each page is printed. 
Load paper sheet-by-sheet in the manual tray, send print data to print the 
first page, and press the Cancel button on the control panel to print each 
following page.
1Open the manual feed.
2Load the paper with the side to be printed on facing up. 
3Adjust the manual tray paper width guides to the width of the paper. 
Do not force too much, or the paper will bend, which could result in 
a paper jam or skew.
4When you print a document, set the paper source to Manual 
Feeder and select the appropriate paper size and type in the 
software application. See the Software Section. 
5Print a document.
6Press the Cancel button.
The printer picks up the print media and prints.
7Insert the next sheet into the manual tray and press the Cancel 
button. 
Repeat this step for every page to be printed.
Note
• If you do not press the Cancel button, after a pause the printer 
will automatically pick the print media.
Note
• If envelopes or thick papers(163g/m2) are printed out 
with wrinkles, crease or black bold lines, open the rear cover 
and pull the guide of both sides down. Keep the rear cover 
opened during printing.
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							5.7   
Knowing an output location
 
The output tray collects paper face down, in the order in which the sheets 
were printed. 
Notes
• If you continuously print many pages, the surface of the output 
tray may become hot. Be careful not to touch the surface, and 
especially keep children away from the surface.
• The output tray can hold up to 150 sheets of 75 g/m
2 (20 lb) 
plain paper. Remove the pages so that the tray is not 
overloaded.
• If the printed paper is not stacked properly, turn over the stack 
of paper in the tray.
1
1output tray
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							6.1   
6 Basic printing
This chapter explains common printing tasks. 
This chapter includes:
• Printing a document
• Canceling a print job
Printing a document
This printer allows you to print from various Windows and Macintosh 
applications. The exact steps for printing a document may vary 
depending on the application you use. 
For details about printing, see the Software Section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such as the 
printer group in Windows, delete the job as follows:
1Click the Windows Start button.
2For Windows 2000, select Settings and then Printers.
For Windows XP (32/64 bit) and Windows Server 2003, select 
Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound  
> Printers.
3Double-click the SP 3300 Series icon.
4From the Document menu, select Cancel.
You can also cancel the current job by pressing the Cancel button on the 
control panel of your printer.
Note
• You can access this window simply by double-clicking the 
printer icon at the bottom right corner of the Windows desktop.
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							7.1   
7 Supplies and accessories
This chapter provides information on the toner cartridge and accessory 
that are available for your printer.
This chapter includes:
• Toner cartridge
• Accessory
Toner cartridge
When the toner runs out, you can order the following type of toner 
cartridge for your printer:
Toner yield: Approx. 5,000 pages
1. 
Accessory
You can purchase and install the following accessory to your printer:
1 Declared yield value in accordance with ISO/IEC 19752.
AccessoryDescription
Optional Tray If you are experiencing frequent paper supply 
problems, you can attach additional 250 sheet 
tray. You can print documents on various sizes 
and types of print media.
Memory DIMM The memory board is installed on the main 
controller board inside the machine. When you 
add the optional memory board, it increases 
print performance.
The machine has 32 MB of standard memory 
and a slot for optional additional memory. The 
memory can be expanded by installing an 
optional memory (128 MB).
When you expand the total memory capacity, 
install the following type of memory module.
• Module Type: SO-DIMM (Small Outline Dual-
in-line Memory Module)
• Memory Type: SDRAM (Synchronous 
Dynamic RAM)
• Number of Pins: 144 pins
• CAS latency: 2 or 3
• Clock frequency: 100 MHz or more
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							8.1   
8 Maintenance
This chapter provides information for maintaining your printer and the 
toner cartridge.
This chapter includes:
• Cleaning the printer
• Maintaining the toner cartridge
• Printing a configuration page
• Maintenance parts
Cleaning the printer
During the printing process, paper, toner, and dust particles can 
accumulate inside the printer. This buildup can cause print quality 
problems, such as toner specks or smearing. 
Cleaning the outside of the printer
Clean the cabinet of the printer with a soft, lint-free cloth. You can 
dampen the cloth slightly with water, but be careful not to let any water 
drip onto or into the printer.
Notes
• Cleaning the cabinet of the printer with cleaning materials 
containing large amounts of alcohol, solvents, or other strong 
substances can discolor or crack the cabinet.
• If your machine or its around is contaminated with toner, we 
recommend you to use cloth or tissue dampened with water to 
clean it. If you use a vacuum cleaner, toner blows in the air and 
might be harmful for you. 
Cleaning the inside of the printer
1Turn the printer off and unplug the power cord. Wait for the printer 
to cool down.
2Open the front cover and pull the toner cartridge out. Set it on a 
clean flat surface.
3With a dry lint-free cloth, wipe away any dust and spilled toner from 
the toner cartridge area and the toner cartridge cavity.
Notes
• To prevent damage to the toner cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of 
paper, if necessary. 
• Do not touch the green surface underside of the toner 
cartridge. Use the handle on the cartridge to avoid touching 
this area.
Note
• While cleaning the inside of the printer, be careful not to reach 
too far into the printer. The fuser area may be hot.
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							8.2   
4Gently swab the long strip of glass (LSU) inside the top of the 
cartridge and check for dirt or dust.
5Hold the toner cartridge by the handle and slowly insert the 
cartridge into the opening in the printer. 
Tabs on the sides of the cartridge and corresponding grooves 
within the printer will guide the cartridge into the correct position 
until it locks into place completely.
6Close the front cover. Make sure that the cover is securely closed.
7Plug in the power cord and turn the printer on.
Note
• The long strip of glass is hard to locate.
Maintaining the toner cartridge  
Toner cartridge storage
To get the most from the toner cartridge, keep the following guidelines in 
mind:
• Do not remove the toner cartridge from its package until ready for 
use.
• Do not refill the toner cartridge. The printer warranty does not cover 
damage caused by using a refilled cartridge.
• Store toner cartridge in the same environment as the printer.
• To prevent damage to the toner cartridge, do not expose it to light for 
more than a few minutes.
Expected cartridge life
The life of the toner cartridge depends on the amount of toner that print 
jobs require. The actual number may also be different depending on the 
print density of the pages you print on, and the number of pages may be 
affected by operating environment, printing interval, media type, and 
media size. If you print a lot of graphics, you may need to change the 
cartridge more often.
Warning• Do not incinerate used toner or toner containers. Toner dust 
might ignite when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of used toner containers in accordance with local 
regulations.
• Do not store toner, used toner, or toner containers in a place 
with an open flame. The toner might ignite and cause burns of 
a fire.
Caution• Keep toner (used or unused) and toner cartridge out of reach 
of children.
• If toner or used toner is inhaled, gargle with plenty of water and 
move into a fresh air environment. Consult a doctor if 
necessary.
• If toner or used toner gets into your eyes, flush thoroughly with 
eyewash or water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large 
amount of water. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a 
paper jam or replacing toner. If your skin comes into contact 
with toner, wash the affected area thoroughly with soap and 
water.
• If toner gets on your clothing, wash with cold water. Hot water 
will set the toner into the fabric and may make removing the 
stain impossible.
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							8.3   
Redistributing toner cartridge
When the toner cartridge is near the end of its life span:
• White streaks and light printing occur.
• The Status Monitor program window appears on the computer.
•The Alert LED blinks red.
If this happens, you can temporarily reestablish print quality by 
redistributing the remaining toner in the cartridge. In some cases, white 
streaks or light printing will still occur even after you have redistributed 
the toner.
1Open the front cover.
2Pull the toner cartridge out.
3Thoroughly shake the cartridge 5 or 6 times to distribute the toner 
evenly inside the cartridge. 
Notes
• Avoid reaching too far into the printer. The fuser area may be 
hot.
• To prevent damage to the toner cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of 
paper, if necessary. 
• Do not touch the green surface underside of the toner 
cartridge. Use the handle on the cartridge to avoid touching 
this area.
Note
• If toner gets on your clothing, wipe it off with a dry cloth and 
wash clothing in cold water. Hot water sets toner into fabric.
4Hold the toner cartridge by the handle and slowly insert the 
cartridge into the opening in the printer. 
Tabs on the sides of the cartridge and corresponding grooves 
within the printer will guide the cartridge into the correct position 
until it locks into place completely.
5Close the front cover. Make sure that the cover is securely closed.
Note
• At this stage, if you need to replace the toner cartridge, see 
page 8.4.
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							8.4   
Replacing the toner cartridge  
When the toner is completely empty or the toner cartridge reached the 
end of its life span:
• The printer stops printing.
• The Status Monitor program window appears on the computer.
•The Alert LED blinks red.
At this stage, the toner cartridge needs to be replaced. 
1Open the front cover.
2Pull the old toner cartridge out.
3Remove the new toner cartridge from its bag.
Warning• Do not incinerate used toner or toner containers. Toner dust 
might ignite when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of used toner containers in accordance with local 
regulations.
Caution• Keep toner (used or unused) and toner cartridge out of reach 
of children.
Note
• Do not use sharp objects, such as a knife or scissors, to open 
the toner cartridge package. They might scratch the drum of 
the cartridge.
4Thoroughly shake the cartridge 5 or 6 times to distribute the toner 
evenly inside the cartridge.
Thoroughly shake the cartridge to assure maximum copies per 
cartridge.
5Remove the paper protecting the toner cartridge by pulling the 
packing tape.
6Hold the toner cartridge by the handle and slowly insert the 
cartridge into the opening in the printer.
Note
• Refer to the helpful pictures on the cartridge wrapping paper.
• If toner gets on your clothing, wipe it off with a dry cloth and 
wash clothing in cold water. Hot water sets toner into fabric.
• To prevent damage to the toner cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of 
paper, if necessary. 
• Do not touch the green surface underside of the toner 
cartridge. Use the handle on the cartridge to avoid touching 
this area.
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