Ricoh Aficio MP2500LN User Manual

Send Settings
123
4 Send Settings
This section describes the user tools in the Send Settings menu under Facsimile
Features.
❖Max. E-mail Size
Specify to limit the size of e-mail messages that are transmitted, if receivers
limit e-mail size, or you cannot send large size e-mail for some reason. When
this function is set to on, transmission of e-mail that exceeds the set size is
aborted.
On
Off
When e-mail exceeds the maximum file size, an Error Report is output, and
the e-mail is deleted.
Even when...

Facsimile Features
124
4
❖Program / Change / Delete Standard Message
Program standard messages to be printed at the top of the first page of the
original of the opposite party. It is useful for personalizing messages such as
sending greetings.
You can program three standard messages. You cannot change the “Confi-
dential”, “Urgent”, “Please phone.”, or “Copy to corres. section” messages.
The procedure is the same for both programming and changing.
APress [Facsimile Features].
BPress [Send Settings]....

Send Settings
125
4
❖Backup File TX Setting
You can specify whether or not to send to a selected folder the backup of a file
sent by Memory Transmission.
By setting [Backup File TX Setting] to [On] and selecting the destination folder,
you can automatically send to the selected folder the backup of a file sent by
Memory Transmission using the machine’s control panel, Web Image Moni-
tor, DeskTopBinder, or LAN-Fax.
Select the destination folder for the backup file from the address book.
On
Off
If you...

Facsimile Features
126
4Reception Settings
This section describes the user tools in the Reception Settings menu under Fac-
simile Features.
❖Switch Reception Mode
Specify the method for receiving fax documents.
 Manual Reception
 Auto Reception
❖Program Special Sender
By programming particular receivers as Special Sender in advance, you can
have Special Senders treated differently.
For details about how to program Special Sender, see “Special Senders to
Treat Differently”.
❖Program Special Sender:...

Reception Settings
127
4
❖Stored Reception File User Setting
The administrator can be specified for managing documents stored on the
machine after fax documents are received. To specify the administrator, enter
the administrator user code for managing documents using Web Image Mon-
itor or DeskTopBinder.
You must register the administrators User Code to the destination list in ad-
vance.
This function is only available when [Store] is selected in “Reception File Set-
ting”.
It is recommended that you use...

Facsimile Features
128
4
APress [On].
BPress [Change], and then enter the sending e-mail address to be authorized.
If you make a mistake, press [Backspace] or [Clear], and then enter again.
CPress [OK] twice.
❖2 Sided Print
Specify whether or not received fax documents are to be printed on both sides
of the paper.
On
Off
❖Checkered Mark
Specify whether or not a checkered mark is to be printed on the first page of
received fax documents.
On
Off
❖Center Mark
Specify whether or not a center mark is to...

Reception Settings
129
4
❖Print Reception Time
Specify whether or not the received date, time, and file number are printed at
the bottom of received fax documents.
On
Off
❖Reception File Print Quantity
Specify the number of copies to be printed for each fax document received.
 1 to 10 set(s)
❖Paper Tray
Use this function to print fax documents received from programmed senders
and fax documents from other senders, using different paper trays.
Display of tray names may differ depending on the options...

Facsimile Features
130
4
ESelect the line type.
FSelect a tray to deliver the received paper onto, and then press [OK].
If you want to specify another line type, repeat from step  .
❖Folder Transfer Result Report
You can set whether the Folder Transfer Result Report is transmitted to the
specified e-mail address, when folders are programmed as the forwarding
destinations to which documents are sent from all senders or Special Senders.
You must first register the destination for the Folder Transfer Result...

Reception Settings
131
4
❖Memory Lock Reception
When you switch Memory Lock on, received documents are stored in mem-
ory and not printed automatically. When a document is received in the Mem-
ory Lock mode, the Confidential File indicator blinks. To print this document,
enter the Memory Lock ID. A user without the ID cannot print the document.
This prevents unauthorized users from accessing the document. To use Mem-
ory Lock, program the Memory Lock ID, and then switch Memory Lock on.
To store incoming...

Facsimile Features
132
4Initial Settings
This section describes the user tools in the Initial Settings menu under Facsimile
Features.
❖Parameter Setting
User Parameters allow you to customize various settings to suit your needs.
For details about Parameter Setting, see “Parameter Settings”.
❖Parameter Setting: Print List
You can print Paramer Setting list.
Print this list to see the current User Parameter settings. However, not all the
parameter settings are printed.
APress [Facsimile Features].
BPress...