Panasonic Multi-Function Printer Kx Mb2060 Kx Mb2061 Operating Instructions

							8.4 Sending an electronic
document as a fax message from
your computer
You can access the fax function from a Windows
application using Multi-Function Station.
For example, to send a document created from
WordPad, proceed as follows.
1 Open the document you want to send.
2 Select  [Print...]  from the  [File] menu.
R The  [Print]  dialog box will appear.
3 Select the PCFAX unit’s name as the active printer.
4 Click  [Print] .
R The  [Send a Fax]  dialog box will appear.
5Enter the fax number using the keypad display or the
base unit’s phonebook.
R To stop the operation, click  [Cancel].
6 [Send]
R The document will be sent through the unit from
your computer.
Note:
R To stop sending, see page 108.
R If the document exceeds the memory capacity of the
unit, sending will be canceled.
R For details, see the help file by selecting  [
] from
Multi-Function Station.
R Click  [Select...]  to change the active unit.
8.5 Selecting the way to use your
unit
Depending on your situation, select the way you prefer
to use your unit.
– Use as a telephone answering machine and/or fax (TAM/FAX mode)
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
8.5.1 Use as a telephone answering machine
and/or fax (TAM/FAX mode)
Your situation
You want to answer phone calls using the telephone
answering machine and receive faxes automatically.
Setup
Set the unit to TAM/FAX mode (page 62) by pressing
M Auto Answer N repeatedly.
R The  MAuto Answer N light on the base unit turns ON.
Note:
R Make sure feature #400 is set to  “TAM/FAX ”
beforehand (page 81).
R Received fax document and voice message can be
transferred automatically to desired email address.
To use the email transfer feature, set the email
destination beforehand (page 87, 89).
R Do not connect an answering machine to the same
telephone line. If connected, set the automatic
answer feature to OFF by pressing  MAuto Answer N
repeatedly.
R It is not recommended to subscribe to voice mail
service as it may disturb fax reception. If you do
subscribe to a voice mail service, set the ring count
of your voice mail service to 5 rings or greater.
618. Fax  Auto Answer  
						

							How phone calls and faxes are received
If the call is a phone call, the unit will record the caller’s
message automatically.
If a fax calling tone is detected, the unit will receive the
fax automatically.
8.5.2 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes, or you
want to use the unit only for receiving faxes.
Setup
Set the unit to FAX ONLY mode (page 63) by pressing
M Auto Answer N repeatedly.
R The  MAuto Answer N light on the base unit turns ON.
Note:
R Make sure feature #400 is set to  “FAX ONLY ”
beforehand (page 81).
R Received fax documents can be transferred
automatically to desired email address. To use the
email transfer feature, set the email destination
beforehand (page 87).
How faxes are received
All incoming calls will be answered as faxes.
8.5.3 Use mostly as a telephone (TEL mode)
Your situation
You want to answer calls by yourself. If a fax call is
received, you must receive the fax manually.
Setup
Set the unit to TEL mode (page 64) by pressing  MAuto
Answer N repeatedly.
R The  MAuto Answer N light on the base unit turns OFF.
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax document, press  MStart N and then  M2 N.
8.6 Receiving a fax automatically:
Auto answer ON
R A4 or letter size recording paper can be used.
8.6.1 Activating TAM/FAX mode (Telephone
Answering Machine/Fax mode)
1 Make sure feature #400 is set to  “TAM/FAX ”
(page 81) beforehand.
2 Press  MAuto Answer N repeatedly to display  “TAM/
FAX MODE ”.
R You can adjust the speaker volume by pressing
M C N or  MD N while listening to the greeting
message.
R The display will show the ring count in TAM/FAX
mode. If you wish to change it, press  MF N or  ME N
repeatedly to display the desired setting, and
press  MSet N.
R The  MAuto Answer N light on the base unit turns
ON.
Note:
R The maximum incoming message recording time can
be changed (feature #305 on page 76, 88).
628. FaxAuto Answer Auto Answer Auto Answer
MSetNMCNMDNMFNMEN
MStopN MOFFN
A  
						

							Activating TAM/FAX mode with the cordless handset
(KX-MB2060 optional)
1. MMENU N (soft key  A)
2. “ Answering device ” A  M SELECT N (soft key
A )
3. “ Answer on ” A  M SELECT N (soft key  A) A
M OFF N
Note:
R Make sure feature #400 is set to  “TAM/FAX ”
beforehand (page 81).
How phone calls and faxes are received
When receiving calls, the unit works as an answering
machine and/or fax.
Note:
R Even when you answer a call with the extension
telephone, the answering machine may continue
answering the call depending on the type of an
extension telephone. Press  MStop N on the base unit
to talk with the calling party.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1. The caller calls your unit.
R The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
3. The caller presses  MG NM9N.
R The unit will activate the fax function.
4. The caller presses the start button to send a fax.
Changing the ring count in TAM/FAX mode
You can select from  “2 ” (default),  “3 ”,  “4 ”, or  “TOLL
SAVER ”. This setting can be changed by feature #211 on
page 80, or using the cordless handset (KX-MB2060
optional) (feature #211 on page 76).
– “TOLL SAVER ”: The unit answers after 2 or 3 rings
when new messages have been recorded, and after
4 or 5 rings when there are no new messages. If you
call your unit from a remote location to listen to new
messages (page 73), you will know that there are
no new messages when the unit rings for the 4th time.
You can then hang up without being charged for the
call.
Transferring received fax document/voice message
automatically to email address
You can transfer the received fax document (fax to email
feature) and/or voice message (TAM to email feature) to
desired email address automatically. Transferred
messages will not be deleted from the unit.
To activate these features, set the following:
– Activate the TAM to email address (feature #369 on page 88)
Activate the fax to email address (feature #452 on
page 86)
– Program the email server settings (page 97) and the email destinations (page 98)
– Set the TAM to email destinations (page 89) Set the fax to email destinations (page 87)
Note:
R To check the status of the transfer, see page 87,
89.
Useful information:
If you are out for a long period of time, we recommend
the following.
1. Set this feature.
2. Also activate PC FAX (page 65) and/or PC TAM
(page 72), and keep your computer turned ON.
R For PC FAX, start Multi-Function station, then
activate  [PC FAX] .
In this case, data will be transferred to your computer
using PC FAX and/or PC TAM feature, then the
transferred data will be deleted from your unit
automatically. The same data will also be sent to your
email address, so you can check your messages daily,
preventing the unit to run out of paper/memory etc.
8.6.2 Activating FAX ONLY mode
1 Make sure feature #400 is set to  “FAX ONLY ”
(page 81) beforehand.
2 Press  MAuto Answer N repeatedly to display  “FAX
ONLY MODE ”.
R The display will show the ring count in FAX ONLY
mode. If you wish to change it, press  MF N or  ME N
repeatedly to display the desired setting, and
press  MSet N.
R The  MAuto Answer N light on the base unit turns
ON.
638. FaxMSetNMFNMEN
Auto Answer  
						

							Activating FAX ONLY mode with the cordless
handset (KX-MB2060 optional)
1. MMENU N (soft key)
2. “ Answering device ” A  M SELECT N (soft key)
3. “ Answer on ” A  M SELECT N (soft key)  A M OFF N
Note:
R Make sure feature #400 is set to  “FAX ONLY ”
beforehand (page 81).
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
Note:
R The number of rings before a call is answered in FAX
ONLY mode can be changed (feature #210 on
page 80).
If you have subscribed to a Distinctive Ring service
See page 68.
Transferring received fax document automatically to
email address
You can transfer the received fax document (fax to email
feature) to desired email address automatically.
Transferred messages will not be deleted from the unit.
To activate this feature, set the following:
– Activate the fax to email address (feature #452 on page 86)
– Program the email server settings (page 97) and the email destinations (page 98)
– Set the fax to email destinations (page 87)
Note:
R To check the status of the transfer, see page 87.
Useful information:
See “Transferring received fax document/voice
message automatically to email address”, page 63.
8.7 Receiving a fax manually:
Auto answer OFF
R A4 or letter size recording paper can be used.
8.7.1 Activating TEL mode
Press  MAuto Answer N repeatedly to display  “TEL
MODE ”.
R The  MAuto Answer N light on the base unit turns OFF.
Activating TEL mode with the cordless handset
(KX-MB2060 optional)
1. MMENU N (soft key  A)
2. “ Answering device ” A  M SELECT N (soft key
A )
3. “ Answer off ” A  M SELECT N (soft key  A) A
M OFF N
How to receive phone calls and faxes with the
handset of base unit
1. Lift the handset to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press  MStart N, and then  M2 N.
648. FaxAuto Answer
MStartN MCN
MsN
MOFFN
A  
						

							3.Replace the handset.
Note:
R To stop receiving, see page 108.
How to receive calls and faxes with the cordless
handset (KX-MB2060 optional)
1. Lift the cordless handset and press  M
N or  MN to
answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press  MMENU N (soft key  A).
3. Select  “Fax Start ”, then press  MSELECT N (soft
key  A).
R You can also press  MStart N and then  M2 N on the
base unit.
How to receive faxes with an extension telephone
If you have another telephone connected to the same line
(extension telephone), you can use the extension
telephone to receive faxes.
1. When the extension telephone rings, lift the handset
of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press  MG N M B N M 9 N (default fax activation code)
firmly .
3. Replace the handset.
Note:
R To stop receiving, see page 108.
R To receive fax documents using the extension
telephone, make sure remote fax activation is turned
ON (feature #434 on page 85) beforehand. The
default setting is ON.
8.8 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If you subscribe to Caller ID service (page 54), this
feature prevents fax reception from calls that do not show
caller information.
Additionally, the unit will not accept faxes originating from
numbers that match the ones on a programmable junk
fax prohibitor list.
Important:
R This feature does not work if you receive faxes
manually.
8.8.1 Activating the junk fax prohibitor
1 Press  MMenu N repeatedly to display  “JUNK FAX
PROH. ”.  A  M E N
2 Press  MC N or  MD N repeatedly to select  “ON ”.  A
M Set N
3 Press  MStop N to exit.
8.8.2 Storing undesired callers
You can register up to 20 undesired numbers from the
Caller ID list (page  54) if you do not wish to receive faxes
from them.
1 Press  MMenu N repeatedly to display  “JUNK FAX
PROH. ”.
2 Press  ME N repeatedly to display  “JUNK LIST
SET ”.  A  M Set N
3 Press  MC N or  MD N repeatedly to display the party you
do not want to receive faxes from.  A M Set N
4 Press  MStop N 2 times to exit.
To display the junk fax prohibitor list
1. Press  MMenu N repeatedly to display  “JUNK FAX
PROH. ”.
2. Press  ME N repeatedly to display  “JUNK LIST
DISP. ”.  A  M Set N
3. Press  MC N or  MD N to display the items on the list.
4. Press  MStop N to exit.
To print the junk fax prohibitor list
1. Press  MMenu N repeatedly to display  “JUNK FAX
PROH. ”.
2. Press  ME N repeatedly to display  “JUNK LIST
PRINT ”.  A  M Set N
3. Press  MStop N to exit.
To erase an item from the junk fax prohibitor list
1. Press  MMenu N repeatedly to display  “JUNK FAX
PROH. ”.
2. Press  ME N repeatedly to display  “JUNK LIST
DISP. ”.  A  M Set N
3. Press  MC N or  MD N repeatedly to display the desired
item.  A M Erase N
R To cancel erasing, press  MStop N, then press
M Menu N.
4. MSet N A  M Menu N
8.9 Receiving a fax on your
computer
You can receive a fax document on your computer. The
received fax document is saved as an image file
(TIFF-G4 format).
658. Fax   
						

							Important:
R Make sure the PC fax setting is set to “ ALWAYS”
or “ CONNECTED ” beforehand (feature #442 on
page 86).
R Make sure the computer setting for the PC fax
reception is set beforehand (feature #443 on
page 30).
R Make sure the fax preview mode is turned OFF
beforehand (feature #448 on page 66) (LAN
connection only).
1 Press  MAuto Answer N repeatedly to turn the auto
answer setting ON (page 62).
2 Start Multi-Function Station.  A [PC FAX]
3 When a fax call is received, your computer will
receive a document through the unit.
Note:
R You can view, print or transfer the received document
using your computer.
R Messages transferred to your computer will be
deleted from the unit.
Viewing a received document
1. Select  [PC FAX]  from Multi-Function Station.
2. Select  [Received Log]  in [Communication Log] .
3.Click the item you want to view.
4. Click  [File] in the menu bar, then select  [View], or
click the  [View] icon in the toolbar.
R The received fax will be displayed.
If a received fax document is stored in the unit’s
memory
You can load the document into your computer.
1. Select  [PC FAX]  from Multi-Function Station.
2. Select  [Received Log]  in [Communication Log] .
3. Click  [File] in the menu bar.  A [Receive a Fax]
R If the PC fax setting (feature #442 on page 86)
is activated, the received fax document will be
automatically transferred to the computer.
8.10 Web fax preview (LAN
connection only)
You can display a received fax document in your web
browser, and print or save the necessary document after
you confirm the image.
Important:
R Web fax preview will not be activated when using
the unit for the first time. To activate this feature,
set the following:
– “8.10.1  Activating the fax preview mode”,
page 66.
– “8.10.2  Programming the web fax preview
access code”, page 66.
8.10.1 Activating the fax preview mode
1 MMenu N A  M B NM4NM 4NM 8N
2 Press  M1 N to select  “ON ”.
R Press  M0 N to select  “OFF ”.
3 MSet N A  M Menu N
Note:
R If you select  “ON ”, the PC fax setting (feature #442
on page 86) will be deactivated.
R We recommend you to activate the notification of fax
reception (feature #451 on page 86). The selected
computer will receive the notification when the
memory becomes full of received documents.
8.10.2 Programming the web fax preview
access code
1 MMenu N A  M B NM4NM 5NM 0N A  M Set N
2 Enter the password (feature #155 on page 79).
A  M Set N
3 Enter the web fax preview access code, up to 8
characters, using the English alphabet and numbers
(see page 106 for character entry).
R The following symbols can also be entered using
M 0 N or  M1 N.
! @ # $ % ^ & ’ ) ( . – _ { }
4 MSet N A  M Menu N
Note:
R If the web fax preview access code is not
programmed (blank), the web fax preview feature will
not be activated.
8.10.3 Displaying a received fax document on
the web browser
Important:
R Make sure that the unit is idle.
1 Start Multi-Function Station.
2 [Utilities]  A  [Configuration Web Page]  A
[Device Configuration]
3 Type  “root”  as the user name, then enter the
password (feature #155 on page 79).  A [OK]
4 Select the  [WEB FAX PREVIEW]  tab.
668. Fax  
						

							5Enter the web fax preview access code (feature #450
on page 66).  A [Submit]
R A list of the received fax documents will be
displayed.
6 Click the desired icon to preview, print or save a fax
document.
R While previewing the document, you can
manipulate the fax document (Example: enlarge,
rotate etc.).
7 Close the web browser.
Note:
R The display speed depends on the contents and size
of the document.
R The received fax document is saved as an image file
(PDF format). Adobe Reader is required to view it.
What “” means
“
” on the display means the image has already been
viewed, printed or saved.
R To delete a document after viewing a fax document
in step 6, click  [Back] to go back to the list. You can
delete images showing “
”.
R To delete a document after printing or saving a fax
document in step  6, click [Reload]  to update the list.
You can delete images showing “
”.
678. Fax     
						

							9.1 Distinctive Ring service
When a call is made to one of your phone numbers, the
telephone company sends a ring pattern to your
telephone line to indicate which number the call is
intended for. By setting up this unit for Distinctive Ring,
you can make the unit automatically start fax reception
when a call comes to the fax number.
To use this service, you must subscribe to the
Distinctive Ring service offered by your local
telephone company. Consult your local telephone
company for availability.
9.2 Using two or more phone
numbers on a single telephone
line
9.2.1 Activating the Distinctive Ring feature
1 MMenu N A  M B NM4NM 3NM 0N
2 Press  M1 N to select  “ON ”.
R Press  M0 N to select  “OFF ”.
3 MSet N A  M Menu N
How phone calls and faxes are received
If the incoming call is for the fax number, the unit will ring
with the assigned ring pattern and automatically start fax
reception.
If the incoming call is for the phone number:
– the unit will keep on ringing in TEL mode.
– the unit will record a voice message in TAM/FAX mode.
– fax communication will be attempted in FAX ONLY mode.
Note:
R Be sure to select a tone (Tone 1 to 5) as the cordless
handset ringer tone (feature #161 on page 101). If
you select a melody, you will not be able to
distinguish lines by their ringers.
9.3 Using three or more phone
numbers on a single telephone
line
You may wish to use three or more phone numbers for
a single telephone line. In order to distinguish which
number the call was addressed to, a different ring pattern
must be assigned for each number.
Example: Using three phone numbers
Telephone
numberRing patternUse012 1234Standard ringPersonalTelephone
numberRing patternUse012 5678Double ringBusiness012 9876Triple ringFax
To use one phone number for the fax, program the ring
pattern assigned for the fax (feature #431 on page 68).
In the example, the ring pattern assigned for fax is a triple
ring, so you should program  “C ” (triple ring).
Ring patternSelectionStandard ring (one long ring)M1 N “ A ”1st ring2nd ringDouble ring (two short rings)M2 N “ B ”1st ring2nd ringTriple ring (short -long-short rings)M3 N “ C ”1st ring2nd ringOther triple ring (short-short-long
rings)M 4 N “ D ”1st ring2nd ring
Note:
R The default setting is  M5 N “ B-D ”. The fax will respond
to all calls with ring tone patterns  “B ”,  “C ” and  “D ”.
9.4 Programming the ring pattern
assigned for fax
1 Set feature #430 to  “ON ” (page 68).
2 MMenu N A  M B NM4NM 3NM 1N
3 Press  M1 N to  M5 N to select the ring pattern assigned
for fax.  A M Set N A  M Menu N
689. . Distinctive Ring9. Distinctive Ring     
						

							10.1 Recording your greeting
message
The unit has 2 pre -recorded greeting messages for TAM/
FAX mode. If you record your own greeting message, it
will be played instead of the pre-recorded greeting
message when a call is received.
The maximum recording time of your greeting message
is either 16 seconds (default) or 60 seconds. We
recommend you record a message of less than 12
seconds to make it easier to receive faxes.
Make sure feature #400 is set to  “TAM/FAX ” beforehand
(page 81).
Important:
R Only 1 person can access the answering machine
(listen to messages, record a greeting message,
etc.) at a time.
R When callers leave messages, the unit records
the day and time of each message. Make sure the
date and time have been set correctly (page 28).
1 MRecord N A  M Set N
2 Lift the handset.
R A long beep will sound.
3 Speak clearly to record your own greeting message.
4 When finished recording, press  MStop N.
5 Replace the handset.
R The greeting message will be played.
Note:
R You can change the maximum TAM/FAX greeting
message time to 60 seconds (feature #315 on
page 88).
– If you change the setting to 60 seconds, we recommend that you tell the caller in your TAM/
FAX greeting message to press  G9 before
starting the fax transmission.
– If you change the setting from 60 seconds to 16 seconds, your current greeting message will be
deleted. The pre-recorded greeting message will
be played when a call is received.
R If you change the maximum recording time of
incoming messages to  “GREET ONLY ”/“ Greeting
only ” (feature #305 on page 76, 88), the unit will
answer a call with your current greeting message,
and then hang up. Re -record your greeting message
to inform the caller that the unit will not record any
incoming messages.
10.1.1 Erasing your recorded greeting
message
1 MErase N A  M Erase N A  M Set N
2 MSet N
R To cancel erasing, press  MStop N.
Note:
R If you erase your TAM/FAX greeting message, the
pre-recorded greeting message will be played when
a call is received.
10.2 Leaving a voice message for
others or yourself (Memo
recording)
You can record a voice memo to leave a private message
for yourself or someone else. Recorded messages are
treated as new messages.
1 MRecord N A  M Record N A  M Set N
2 Lift the handset.
R A long beep will sound.
3 Speak clearly to record a voice message.
4 When finished recording, press  MStop N.
5 Replace the handset.
Note:
R To play back the voice message, see page 70.
R If you record for over 3 minutes, the unit will stop
recording.
10.3 Recording a telephone
conversation
You can record a telephone conversation on the unit.
Recorded messages are treated as new messages.
1 Press  MRecord N during a conversation.
R “2WAY RECORDING ” will be displayed, then the
unit will start recording automatically.
2 Press  MStop N to stop recording.
Note:
R To play back the voice message, see page 70.
6910. . Answering Machine10. Answering MachineMStopN MSetN
MEraseNMRecordN  
						

							RThere may be legal restrictions on recording two -way
telephone conversations. Inform the other party that
the conversation is being recorded.
10.4 Listening to voice messages
When the unit has recorded new voice messages:
– The  MPlayback N light will flash.
– The total number of voice messages will flash on the
base unit display.
10.4.1 To play back messages
Press  MPlayback N.
R When  MPlayback N light is flashing;
The new voice messages will be played.
When  MPlayback N light is lit (not flashing);
All the voice messages will be played.
R To transfer the voice message to email address, see
page 71.
R To transfer the voice message to a computer, see
page 71.
10.4.2 Useful features during playback
To repeat a message
Press  MF N while listening to the message.
R If you press  MF N within 5 seconds of the beginning of
the message, the previous message will be played.
R To play back a specific message, press  MF N or  ME N
and search for the message you want to listen to.
To skip a message
Press  ME N to play the next message.
Voice time/day stamp
During playback, the unit will announce the day of the
week and time that each message was recorded.
10.4.3 Erasing voice messages
To erase a specific message
Press  MErase N while listening to the message you want
to erase.
To erase all messages
1. MErase N A  M Set N
2. MSet N
R To cancel erasing, press  MStop N.
7010. Answering MachineMSetNMFNMEN
MStopNMEraseNMPlaybackN
MMenuN