Panasonic Kxfp85 Fax Machine Operating Instructions

RingRingRing
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
41
Receiving Faxes
With PC
If you have a
computer
attached to the
same telephone
line, see page 46.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 65)
Select the same ring pattern
assigned to the facsimile
number.
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple...

42
Receiving Faxes
1
When the unit rings, press
or lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press .
3
Replace the handset, if using it.
lThe unit will start fax reception.CONNECTING.....
FAX START
DIGITAL SP-PHONE
Handset
STOPAUTO ANSWER
FAX STARTDIGITAL SP-PHONEDIGITAL SP-PHONE
Display
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep),...

43
Receiving Faxes
AUTO ANSWER
JOG DIAL
SET
Display
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
FAX ONLY mode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 68).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe display will show the number of rings
before the unit answers a call in the FAX
ONLY mode.
Display:
3
If...

44
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Ring
Ring
Ring
Answer the call.
l If the call is not answered, this message
   will be played.** 
l Then the fax machine will activate the 
fax function for the other party’s fax 
machine that does not send a fax 
calling tone. The fax machine will not ring.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The fax machine will ring...

45
Receiving Faxes
When an extension telephone is connected
Answer the call.
l If the call is not answered, this message
   will be played.** 
l Then the fax machine will activate the 
fax function for the other party’s fax 
machine that does not send a fax 
calling tone.
The fax machine will not ring but 
the extension telephone will ring 
twice.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The extension telephone will not ring but 
the fax...

Wall jack
Computer
Wall jack
Fax machine
46
Receiving Faxes
Extension telephone!
To the same line
Extension telephone
Note:
lYou can change the fax activation code in feature #41 (p. 65).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone.
You do not have to press  on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings,...

47
Receiving Faxes
Pager call - when the unit receives a fax 
or voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message. 
lIf you have subscribed to a Caller ID service, your pager will display the caller’s
telephone number before the number “11” or “22” (see below).
1
Press .
Display:
2
Press , then  .
3
Press .
4
Rotate  to select “ON”.
lIf this feature is not required, select “OFF”. 
5
Press .
6
Enter your pager number.
lYou...

Collated (sorted)
Uncollated
4
3
2
1
4
3
2
1
1
1
2
2
3
3
4
4
FACE DOWN
Document guides
RESOLUTIONSTOP
COPY ZOOM
COPY STARTCOLLATE
QUICK SCAN
Display
48
Copying
Making a copy!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
lMake sure the handset is on the cradle.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 30).
3
Press .
lIf necessary,...

Enlarged copy Original document Original document
Example of a 200% enlarged copy
Area to be 
enlarged
BC
FG
ABCD
EFGH
Enlarged copy
Example of a 150% enlarged copy
BC
FG
ABCD
EFGH
Area to be 
enlarged
49
Copying
Size of original document
Note:
lIf the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
To enlarge a document
Select “200%” or “150%” by pressing  (+). The unit will only enlarge the center
part of the document and print...

50
Setup
TAD/FAX mode!
(using the built-in answering device and receiving
voice and fax calls automatically)
Setting up the voice and fax message reception 
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
lYou can use either the pre-recorded greeting messages (p. 51) or...