Panasonic Kxfp85 Fax Machine Operating Instructions

							RingRingRing
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
41
Receiving Faxes
With PC
If you have a
computer
attached to the
same telephone
line, see page 46.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 65)
Select the same ring pattern
assigned to the facsimile
number.
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
Turn AUTO ANSWER  off  by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually. 
To receive a fax document,
press for
each fax call.
FAX START
Mostly voice calls
TEL/FAX mode
If you are near
the unit and want
to use it to
receive voice
calls yourself and
fax calls
automatically, see
pages 44 and 45.
AUTO ANSWER
MEMORY%    CALLS    ON
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWER setting.
Remote 
fax activation
You can also
receive a fax 
from an extension
phone. If you
answer a call with
an extension
phone and hear
the fax calling
tone, press 
(pre-selected fax
activation code)
to receive a fax 
(p. 46).
9
TEL mode(p. 42) 
						

							42
Receiving Faxes
1
When the unit rings, press
or lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press .
3
Replace the handset, if using it.
lThe unit will start fax reception.CONNECTING.....
FAX START
DIGITAL SP-PHONE
Handset
STOPAUTO ANSWER
FAX STARTDIGITAL SP-PHONEDIGITAL SP-PHONE
Display
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
“OFF” (p. 66).
STOP
TEL mode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing  .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 15 rings, the unit
will temporarily activate the answering device.
lUp to 30 sheets of printed paper can be held. Remove
the printed paper before it exceeds 30 sheets.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory;
— the display will show an error message and the
following message alternately.
Display:
— slow beeps will sound (memory reception alert).
See feature #44 on page 66.
lFollow the instructions on pages 70 and 71 to
solve the problem.
lFor memory capacity, see page 85.FAX IN MEMORY
Activating the TEL mode
Receiving a fax manually 
						

							43
Receiving Faxes
AUTO ANSWER
JOG DIAL
SET
Display
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
FAX ONLY mode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 68).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe display will show the number of rings
before the unit answers a call in the FAX
ONLY mode.
Display:
3
If necessary, rotate  until the
desired ring count is displayed, and press
.
Display:
ON
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax documents.t
SET
JOG DIAL
AFTER 3 RINGS
PICKUP & RCV FAX
AUTO ANSWER
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
Activating the FAX ONLY mode
Note:
lIf the arrow (t) is already shown on the right of the display and you wish to change the ring count, turn
the arrow off once then on again by pressing  and follow the instructions in step 3.
lThis mode should not be used with a telephone line which is used for both voice and fax calls. Fax
communication will be attempted even if someone is trying to call you.
AUTO ANSWER 
						

							44
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Ring
Ring
Ring
Answer the call.
l If the call is not answered, this message
   will be played.** 
l Then the fax machine will activate the 
fax function for the other party’s fax 
machine that does not send a fax 
calling tone. The fax machine will not ring.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The fax machine will ring up to 3 times.
Silent fax recognition ring count
The fax machine will automatically 
receive documents without 
ringing.
 Hello! To send a fax, start 
 transmission.
To speak with someone, 
 please wait.
This message will be played to the 
calling party.
l The calling party 
will hear a different 
ring back tone.
 No one is available to take 
 your call right now. 
 Please try again later. 
 Thank you.
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message 
(p. 52).
Note:
lThe fax machine will display the following when
a call is received.
Display:
lThe ringer should be on (p. 17).INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without
ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode,
see below.
To set the TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 68).
2.
If the arrow (t) is not shown on the right of the
display, turn it on by pressing  .
Display:
ON
t
AUTO ANSWER 
						

							45
Receiving Faxes
When an extension telephone is connected
Answer the call.
l If the call is not answered, this message
   will be played.** 
l Then the fax machine will activate the 
fax function for the other party’s fax 
machine that does not send a fax 
calling tone.
The fax machine will not ring but 
the extension telephone will ring 
twice.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The extension telephone will not ring but 
the fax machine will ring up to 3 times.
Silent fax recognition ring count
The fax machine will automatically 
receive documents without 
ringing.
 Hello! To send a fax, start 
 transmission.
To speak with someone, 
 please wait.
This message will be played to the 
calling party.
l The calling 
party will hear a 
different ring 
back tone.
No one is available to take 
your call right now. 
Please try again later. 
Thank you.
Ring
Ring
Ring
Ring
Ring
TEL/FAX delayed ring count 
The number of rings generated before the fax
machine answers depends on the setting of
feature #78 on page 68. The fax machine will not
generate an audible ring during this time.
Silent fax recognition ring count
The fax machine generates audible rings to
indicate that it is receiving a voice call. The
number of rings generated depends on the setting
of feature #30 on page 65. This signal will not ring
at an extension telephone. 
						

							Wall jack
Computer
Wall jack
Fax machine
46
Receiving Faxes
Extension telephone!
To the same line
Extension telephone
Note:
lYou can change the fax activation code in feature #41 (p. 65).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone.
You do not have to press  on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press  (pre-selected fax activation
code)firmly.
3
Hang up the handset.
l The fax machine will start reception.
9
Using the unit with a computer!
We recommend you use separate wall jacks for the unit and the computer.
Note:
lSet the fax machine to the TEL mode.
lThe device which has the shortest ring count will answer a call first. 
						

							47
Receiving Faxes
Pager call - when the unit receives a fax 
or voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message. 
lIf you have subscribed to a Caller ID service, your pager will display the caller’s
telephone number before the number “11” or “22” (see below).
1
Press .
Display:
2
Press , then  .
3
Press .
4
Rotate  to select “ON”.
lIf this feature is not required, select “OFF”. 
5
Press .
6
Enter your pager number.
lYou can enter a total of 46 digits and/or
pauses.
Example:
1 202 555 1234PP12345678PP
7
Press .
lThe unit will dial the stored number.
8
Check that your pager receives a pager test
call.
9
Press .DIGITAL SP-PHONE
PAGER TEST
SET
NO.=
SET
MODE=ON
JOG DIAL
MODE=OFF
SET
PAGER CALL
70
1.SYSTEM SET UP
MENU
SETREDIAL/PAUSE
(Pause)
JOG DIAL
MENUDisplay
DIGITAL SP-PHONEDIGITAL SP-PHONE
Your pager
numberPausesYour pager access
code, if required.
Your pager will beep and display as follows;
— “11” : when your unit receives a voice 
message.
— “22” : when your unit receives a fax 
document.
Pager
22Example:
Your unit received
a fax document.
When your pager receives a pager call 
						

							Collated (sorted)
Uncollated
4
3
2
1
4
3
2
1
1
1
2
2
3
3
4
4
FACE DOWN
Document guides
RESOLUTIONSTOP
COPY ZOOM
COPY STARTCOLLATE
QUICK SCAN
Display
48
Copying
Making a copy!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
lMake sure the handset is on the cradle.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 30).
3
Press .
lIf necessary, enter the number of copies
(up to 50).
lIf necessary, choose an enlargement/
reduction rate by pressing  .
See next page.
lIf you want to print collated (sorted) copies,
press  until the following is
displayed.
4
Press .
lThe unit will start printing.
lIf you want to remove the copy document
for other uses, press 
instead of  .
The unit will feed the document and scan it
into memory, then start printing.
COPY START
QUICK SCAN
COPY START
COLLATE=ON
COLLATE
COPY ZOOM
NUMBER=1 [100%]
COPY START
RESOLUTION
STANDARD
The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can
be copied.
To stop copying
Press .STOP
Note:
lIf a resolution is not selected, “FINE”
resolution will automatically be selected.
lYou can make or receive a voice call while
making copies.
lAfter copying, the enlargement/reduction
rate setting will return to “100%”.
Printing collated (sorted) copies
Note:
lIf you turn the collating feature on, the unit
will store the documents into memory. If
memory becomes full while storing, the unit
will only print out the stored pages.
lAfter copying, the collating feature will turn off
automatically.
Example:Making two copies of a 4-page original document 
						

							Enlarged copy Original document Original document
Example of a 200% enlarged copy
Area to be 
enlarged
BC
FG
ABCD
EFGH
Enlarged copy
Example of a 150% enlarged copy
BC
FG
ABCD
EFGH
Area to be 
enlarged
49
Copying
Size of original document
Note:
lIf the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
To enlarge a document
Select “200%” or “150%” by pressing  (+). The unit will only enlarge the center
part of the document and print it on two pages.COPY ZOOM
To reduce a document
The unit can reduce the original document. 
Select the desired setting by pressing  (–).
Recommended reduction rates:
COPY ZOOM
Letter
Setting
100% (default)
92%
86%
72%Size of recording paper
Letter
Letter
LetterLetter
A4
A4
Legal
Legal* Letter, A4,  Legal
Letter = 216 mm x 279 mm (81/2x 11)
Legal = 216 mm x 356 mm (81/2x 14)
A4 = 210 mm x 297 mm (81/4x 1111/16)
*If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and
install it (p. 10). 
						

							50
Setup
TAD/FAX mode!
(using the built-in answering device and receiving
voice and fax calls automatically)
Setting up the voice and fax message reception 
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
lYou can use either the pre-recorded greeting messages (p. 51) or your own greeting message
(p. 52).
Note:
lIf the arrow (t) is already shown on the right
of the display and you wish to change the
ring count, turn the arrow off once then on
again by pressing  and
follow the instructions in step 3.
lThe incoming message recording time can
be changed (feature #10 on page 63).
lFor voice memory capacity for incoming
messages, see page 85.
lWhen the remaining time is low, erase
unnecessary messages (p. 55).
lWhile an incoming call is being recorded,
you can monitor it through the speaker. If this
feature is not required, set to “OFF” (feature
#67 on page 67).
AUTO ANSWER
AUTO ANSWER
JOG DIAL
SET
Display
1
Set feature #77 to “TAD/FAX” (p. 68).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe unit will play the greeting message.
lThe display will show the number of rings
before the unit answers a call in the
TAD/FAX mode.
Display:
3
If necessary, rotate  until the
desired ring count (see below) is displayed,
and press  .
lThe remaining time for recording incoming
messages will be displayed.
Example:
ON
t
TIME = 10m13s
SET
JOG DIAL
AFTER 2 RINGS
PICKUP &RCV CALL
AUTO ANSWER
Ring count in the TAD/FAX mode
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER:When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one
new recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the
third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF:The unit will answer without ringing.
lIf you subscribe to a Caller ID service, set to 2 or more rings.
lYou can also select the setting with programming feature #06 (p. 63).