Panasonic Kxfp85 Fax Machine Operating Instructions

51
Greeting
The unit has pre-recorded greeting messages. Depending on the situation, one of the following
messages will be played to the caller. For your own greeting message, see page 52.
nWhen the unit is ready to receive voice and fax calls:
nWhen voice or fax memory is full:
Note:
lTo clear the problem, see pages 70 and 71.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak 
after the beep.
Thank you.
Hello! We are unable to...

Microphone/
START
RECORD
STOP Display
/
“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
52
Greeting
Note:
lIf you make a mistake while recording, start
again from step 2.
lYou can choose 60-seconds for your own
TAD/FAX greeting message (feature #54 on
page 67).
“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later....

53
Greeting
Checking the greeting messages
1
Select the desired mode (TAD/FAX or 
TEL/FAX) where you want to listen to a
greeting message (feature #77 on page 68).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
If the arrow (t) is shown on the right of the
display, turn it off once then on again.
TAD/FAX mode:
TEL/FAX mode:
lThe unit will play the greeting message.
TEL/FAX MODE
AFTER 2 RINGS
PICKUP &RCV CALL
AUTO ANSWER
STOP
ERASE
Display
START
SET
1
Select the...

54
Incoming Messages
/
PLAY MESSAGES
FLASH/LIGHT
QUICK
SLOW
JOG DIAL
STOP
02 Example (total 2 recorded
messages): 
Call counter
When the unit has recorded new voice messages:
— the PLAY MESSAGES indicator will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if the message alert feature is activated (feature #42 on page 65).
Press .
lOnly the new recorded messages will be played.
lAdjust the speaker volume using  or  .
lAfter playing back all of the...

55
Incoming Messages
Erasing a specific message
1
Press  while listening to the
message you want to erase.
Display:
Erasing all the messages
Check that you have listened to all of the recorded
messages.
1
Press .
Display:
2
Press .
lTo cancel erasing, press  .
3
Press .
ERASE COMPLETED
ERASING
SET
STOP
YES:SET/NO:STOP
ERASE MESSAGES?
START
PRESS START
1.ALL MESSAGES
ERASE
MESSAGE ERASED
ERASING
ERASE
START
SET
STOP
ERASE
Display
Erase unnecessary messages to prevent memory from becoming full.
Erasing...

STOPRECORD
Display
Recording
56
Telephone conversation!
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
1
Press .
Display:
2
Press .
lA long beep will sound.
3
Speak cleary about 20 cm (8 inches) away
from the microphone.
4
When finished recording, press  .STOP
MEMO RECORDING
START
PRESS START
1.MEMO MESSAGE
RECORD
STARTSTOP Microphone
RECORD
Display
You can record a telephone conversation. This...

Erases a specific message
Erases all messages
Changes to the TEL mode
Turns ON message transfer 
Turns OFF message transfer
Turns ON pager call
Turns OFF pager call
57
Remote Operation
Remote command
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 63) and set the unit to the TAD/FAX
mode before going out (p. 50).
Dial keyPageDial keyRemote command Page
Skips the greeting message
Repeats a message
Skips a...

When there are no new recorded
messages
Press  or wait for 4 seconds to listen to
all the messages.
When voice memory is full
Erase some or all of the messages 
(see next page).
5
58
Remote Operation
Skips the greeting
message
Repeats a message
Skips a message
New message playback
All message playback
Room monitor
Re-records a greeting
message
Stops re-recording of a
greeting message
Key Remote command
9
7
6
5
4
2
1
0Erases a specific
message
Erases all messages
Changes to the TEL
mode
Turns ON message...

nErasing a specific message
Press  while listening to the message you
want to erase.
lA long beep will also sound. The unit will then
play back the next message.
nErasing all the messages
Press  to erase all the messages.
lA long beep will also sound.
5
4
59
Remote Operation
Other remote operations
Voice guide example:
1.Wait for the voice guide.
2.Wait about 10 seconds.
3.Leave a message after the beep.
nMonitoring the room
Press  to monitor the sound for about 30
seconds in the room where the unit is...

60
Option
Transferring recorded messages to another 
telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
Program the transfer telephone number first (feature #60 on page 67) and set to the TAD/FAX
mode. 
An incoming voice message is recorded in your unit.
Your unit calls the transfer telephone number.
Answer the call with the transfer...