Panasonic Kx Tg4500 Operating Instructions Manual

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp81
Caller ID edit
 
You can turn the Caller ID number auto 
edit feature (page 49) on or off. The default 
setting is ON.
Using the base unit
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Caller ID edit” by 
pressing {}, then press 
{ENTER}.
4Press {} to select “On” or 
“Off”.
5Press {ENTER}.
LConfirmation tone is heard. 
Using the cordless handset
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Caller ID edit” by 
pressing {V} or {^}, then press  .
4Press {V} or {^} to select “On” or “Off”.
5Press .
LConfirmation tone is heard. 
Setting up ring groups
This feature allows you to specify which 
extensions (cordless handsets or base 
unit) will ring when incoming calls are 
received on specific lines. 
To stop an individual extension (handset or 
the base unit) ringing for incoming calls on 
a specific line, remove the handset or base 
unit from the ring group for that line. The 
base unit or a handset can make calls 
using a line even when they have been 
removed from that line’s ring group.
Note:
LEnsure that the base unit is in standby 
mode before attempting to set up this 
feature.
1Press {MENU}.
2Scroll to “Ringer setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Ring group” by pressing 
{}, then press {ENTER}.
4Press {f} or {g} to select the line 
(LINE 1 to 4).
LThe current settings are displayed.
5Press {
						

							Programmable Settings
82For assistance, please visit http://www.panasonic.com/phonehelp
Display options
Adjusting the LCD 
contrast
 
You can adjust the base unit and cordless 
handset display contrast. There are six 
levels; the default setting is level three.
Note:
LProgramming must be carried out 
separately for the base unit and cordless 
handset(s).
Base unit LCD contrast
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “LCD contrast” by pressing 
{}, then press {ENTER}.
4Press {} repeatedly to select 
the desired contrast.
LThe contrast changes with each 
selection.
5Press {ENTER}.
LConfirmation tone is heard. 
Cordless handset LCD contrast
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “LCD contrast” by pressing 
{V} or {^}, then press  .
4Press {V} or {^} repeatedly to select 
the desired contrast.
LThe contrast changes with each 
selection.
5Press .
LConfirmation tone is heard. 
Changing the name of the 
cordless handset
On initial registration, the cordless 
handset(s) defaults to Handset 1, 
Handset 2, etc.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Change HS name” by 
pressing {V} or {^}, then press  .
LThe cordless handset displays its 
default name, for example, 
Handset 
1
, unless modified by another user.
4Enter a name. 
LPress {f} to move the cursor back one 
character, or press {g} to move the 
cursor forward one character. Press 
{CLEAR} to erase one character. To 
clear all characters, press and hold 
{CLEAR} for three seconds.
LThe maximum length of a stored name 
is 13 characters.
LTo insert a space, press {0}.
5Press .
LConfirmation tone is heard. 
HandsetBase Unit
Select
Select
Save
Example:
Handset
Select
Select
Enter HS name:
Back Save
Bedroom
2
Save 
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp83
Telephone settings
Selecting the flash time
The flash time depends on your telephone 
exchange or host PBX. 
You can select: “90ms” (milliseconds), 
“100ms”, “110ms”, “250ms”, “300ms”, 
“400ms”, “600ms”, or “700ms”.
Each line has its own setting. The default 
setting for all lines is “700ms”.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}. 
3Scroll to “Set telephone line” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Set flash time” by 
pressing {}, then press 
{ENTER}.
5Press {f} or {g} to select the desired 
line.
6Press {} repeatedly to select 
the desired setting, followed by 
{ENTER}.
LConfirmation tone is heard. 
Note:
LThe setting should remain at 700 ms 
unless pressing {FLASH} fails to pick up 
the Call Waiting call.
LIf the unit is connected via a PBX, certain 
PBX functions (call transferring, etc.) 
may not work correctly. Consult your 
PBX supplier for the correct setting.
Line selection for outgoing calls
 
When line selection is set to auto, the 
cordless handset and base unit 
automatically selects a line when you 
press {C} or {s} on the cordless 
handset, or press {SP-PHONE} or lift the 
handset on the base unit. 
The base unit and each handset can also 
be set to select a priority line for outgoing 
calls, if available. The line selection for the 
cordless handset(s) and base unit are set 
separately. The default is “Auto”. 
The five available line selection settings 
are:
“Auto” (default): When making a call, 
LINE 1 will be selected, If that line is 
unavailable, LINE 2 will be selected, etc.
“Line1”: LINE 1 is selected, if available.
“Line2”: LINE 2 is selected, if available.
“Line3”: LINE 3 is selected, if available.
“Line4”: LINE 4 is selected, if available.
Note:
LYou can also select a line manually 
regardless of the line selection mode by 
pressing a line key.
Base unit line selection 
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3 Scroll to “Line selection” by 
pressing {}, then press 
{ENTER}. 
4Press {} to select the desired 
line.
5Press {ENTER}.
LConfirmation tone is heard. 
Base Unit
Base UnitHandset 
						

							Programmable Settings
84For assistance, please visit http://www.panasonic.com/phonehelp
Cordless handset line selection 
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3 Scroll to “Line selection” by 
pressing {V} or {^}, then press  . 
4Press {V} or {^} to select the desired 
line.
5Press .
LConfirmation tone is heard. 
Setting up the telephone 
line
Restricting calls  
You can prevent selected phone numbers 
from being dialed by the base unit and 
cordless handset(s). Phone numbers with 
the restricted leading digits cannot be 
dialed out. You can assign up to eight 
restricted numbers (up to 11 digits each) to 
the base unit and cordless handset(s). If a 
user attempts to dial a restricted number 
“Call restriction” is displayed. 
Note:
LFor example, if “123” is set as a 
restricted number, calls cannot be made 
to numbers that begin with “123”.
LEmergency numbers can be dialed 
regardless of this feature. The default is 
set to 911.
To set up call restriction
1While the base unit is in standby mode, 
press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3 Scroll to “Set telephone line” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Call restriction” by 
pressing {}, then press 
{ENTER}. 
LThe current settings are displayed, if 
set.
5Press {f} or {g}, or use the keypad 
keys ({1} to {8}), to assign a number 
between 1 and 8.
Note:
L Up to eight restricted numbers can be 
stored, and each one is assigned a 
unique number between 1 and 8.
6Press {
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp85
10Press {ENTER}.
LConfirmation tone is heard.
In the above example, phone numbers 
that start with “111” are restricted for 
cordless handsets 1, 2, 8 and the base 
unit.
LTo store a second call restriction 
number, repeat from step 4.
LTo return to standby mode, press 
{EXIT}.
Canceling the restricted number
Repeat step 1 through step 6 under “To set 
up call restriction” on page 84. Press and 
hold {CLEAR}, followed by {ENTER}.
Canceling the restricted cordless 
handset(s) and/or base unit
Repeat step 1 through step 7 under “To set 
up call restriction” on page 84, then press 
{
						

							Programmable Settings
86For assistance, please visit http://www.panasonic.com/phonehelp
The following describes how to set-up the 
number to be alerted, turn the feature on, 
and verify that the cell phone/paging 
device is called.
Note:
LWhen a message has been transferred 
or delivered from another user, the unit 
will not alert your cell phone/paging 
device. 
LProgramming must be carried out 
separately for the base unit and cordless 
handset(s).
“Alert number”. Defines the alert 
number.
“Alert on/off”: If a caller leaves a 
message when set to “On”, the specified 
alert number (if defined) is called, notifying 
you that you have a message.
“Calling alert”: Tests that the notify 
alert function operates correctly.
Using the base unit
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Mailbox” by pressing {}, then press {ENTER}.
4Scroll to “Notify alert” by pressing 
{}, then press {ENTER}.
5Scroll to “Alert number” by pressing 
{}, then press {ENTER}.
LThe current alert number is displayed, if 
it exists.
6Enter your cell phone/paging device 
number (maximum of 32 digits), then 
press {ENTER}.
LConfirmation tone is heard.
7Scroll to “Alert on/off” by pressing 
{}, then press {ENTER}.
8To turn on the feature, scroll to “On” by 
pressing {}, then press 
{ENTER}.
LConfirmation tone is heard.
9Use Calling alert to verify that the 
defined cell phone/paging device rings. 
Scroll to “Calling alert #” by 
pressing {}, then press 
{ENTER}.
10Press {SP-PHONE}.
LThe defined cell phone/paging device is 
called.
Note:
LTo display the currently set alert number 
without changing it, perform steps 1 
through 5 above.
Using the cordless handset
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Mailbox” by pressing {V} or 
{^}, then press  .
4Scroll to “Notify alert” by pressing 
{V} or {^}, then press  .
5Scroll to “Alert number” by pressing 
{V} or {^}, then press  .
LThe current alert number is displayed if 
it exists.
6Enter your cell phone/paging device 
number (maximum of 32 digits), then 
press .
LConfirmation tone is heard.
7Scroll to “Alert on/off” by pressing 
{V} or {^}, then press  .
8To turn on the feature, scroll to “On” by 
pressing {V} or {^}, then press  .
LConfirmation tone is heard.
9Use Calling Alert to verify that the cell 
phone/paging device rings. Scroll to 
“Calling alert #” by pressing {V} 
or {^}, then press  .
10Press {C} or {s}.
LThe defined cell phone/paging device is 
called.
Select
Select
Select
Select
Save
Select
Save
Select 
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp87
Note:
LTo display the currently set alert number 
without changing it, perform steps 1 
through 5 above. 
Automatically deleting 
messages
If this feature is set to ON, messages in the 
mailboxes will automatically be erased 
after a month. Your phone comes from the 
factory set to “OFF”.
1While in standby mode, press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Mailbox” by pressing {}, then press {ENTER}.
4Scroll to “Auto message delete” by 
pressing {}, then press 
{ENTER}.
LThe current setting is displayed if the 
system’s date and time have been set. 
If the date and time have not been set, 
you are requested to set them before 
proceeding.
5Press {V} or {^} to select “On” or “Off”.
6Press {ENTER}.
LConfirmation tone is heard.
Checking the remaining 
recording time and number of 
messages
 
This feature displays the remaining 
amount of recording time available, and 
the number of messages that may be 
recorded.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Mailbox” by pressing {
						

							Programmable Settings
88For assistance, please visit http://www.panasonic.com/phonehelp
3Scroll to “Music on hold” by pressing 
{}, then press {ENTER}.
4Scroll to “Music on hold on/off” by 
pressing {}, then press 
{ENTER}.
LThe current setting is displayed.
5Select “On” or “Off” by pressing {}, then press {ENTER}.
LThe confirmation screen is displayed 
and confirmation tone is heard.
Recording music on hold
You can record music or a message for 
callers to hear when they are on hold.
Recording is carried out via the supplied 
audio cable plugged into the headset 
socket and the LINE OUT socket of an  
audio device, such as, a CD player or PC 
(user supplied).
1While the base unit is in standby mode, 
press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Music on hold” by pressing 
{}, then press {ENTER}.
4Scroll to “Set music on hold” by 
pressing {}, then press 
{ENTER}.
LThe current music on hold is played and 
the following screen is displayed.
5Press {1} to record new music (or press 
{2} to accept the current music).
LMusic can only be recorded if the 
current music is not in use. If music is in 
use, the following screen is displayed:
LIf the current music on hold is not in use, 
the following screen is displayed:
6Press {g} to begin recording.
LA long beep sounds and recording 
begins.
LThe following screen is displayed:
7Press {1} to stop recording.
LThe new recording is played.
8Press {1} again to change it, or {2} to 
accept the new music.
LConfirmation tone is heard. 
Example: 
Example: Music on hold
ENTER=Save :On
>>
Music on hold
:On
Base Unit
Audio cableAudio device
LINE OUT
Example: 
Example: 
Example: 
Example: Music on hold check
2=OK 1:02
1=Change
MOH currently in
again later. use. Please try
Music on hold record
>=Start
Music on hold record
1=End1:02 
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp89
Erasing the current music on 
hold 
Note:
LYou cannot erase the unit’s 
pre-recorded music.
1Follow step 1 through step 4 under 
“Recording music on hold” on page 88.
2While the current music on hold is 
playing, press {CLEAR}.
LThe pre-recorded music on hold is set.
Other options
Selecting key tone
You can select whether key tones are 
heard when keys are pressed. Includes 
confirmation and error tones. The default 
setting is “ON”.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Key tone” by pressing {V} or 
{^}, then press  .
4Press {V} or {^} to select “On” or “Off”.
5Press .
LConfirmation tone is heard. 
Adjusting the time automatically 
This feature specifies whether the 
system’s time and date are adjusted 
automatically using Caller ID information, 
or manually when updated by the user. 
Note:
LEnsure that the base unit is in standby 
mode before attempting to set up this 
feature.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3 Scroll to “Time adjustment” by 
pressing {}, then press 
{ENTER}. 
LThe current setting is displayed.
4Press {} to select either 
“CallerID [auto]” (default) or 
“Manual”.
5Press {ENTER}.
LConfirmation tone is heard.
Re-registering a cordless 
handset with the base unit
If “No link to the base. Please 
walk closer to the base and try 
again.” is displayed, even when the 
cordless handset is near the base unit, you 
may need to re-register the cordless 
handset to the base unit.
Important:
LEnsure that the base unit and cordless 
handset are in standby mode.
LRegistration must be completed within 
one minute.
LThe cordless handset cannot be 
registered if the base unit is not in 
registration mode.
The procedure for re-registering the 
cordless handset is the same as the 
procedure for registration. See page 25.
Base Unit
Handset
Select
Select
Save
Base Unit
Handset 
						

							Programmable Settings
90For assistance, please visit http://www.panasonic.com/phonehelp
Storing speed dial numbers
 
You can store up to 10 speed dial 
numbers. The base unit and cordless 
handset(s) speed dial numbers can be set 
independently of one another. Use the 
dialing keys ({0} to {9}) to dial the stored 
numbers.
Note:
LIf required, you can include {*}, {#}, 
{PAUSE} (page 41) or {FLASH} (page 
41) in the speed dial number.
Using the base unit
1Press {MENU}.
2Scroll to “Speed dial #” by pressing 
{}, then press {ENTER}.
3Press {} to scroll to the 
desired speed dial number, then press 
{ENTER}.
4Enter the number using the dialing keys 
({0} to {9}).
LPress {f} to move the cursor back one 
digit.
Press {g} to move the cursor forward 
one digit.
Press {CLEAR} to erase the digit to the 
left of the cursor. 
Press and hold {CLEAR} to erase all 
digits.
5Press {ENTER}.
LThe speed dial is set.
6To store additional speed dial numbers, 
repeat steps 3 through 5.
LTo erase a speed dial number, press 
and hold {CLEAR}
 at step 4, then 
press 
{ENTER}. Confirmation tone is 
heard.
Using the cordless handset
1Press {MENU}.
2Scroll to “Speed dial #” by pressing 
{V} or {^}, then press  .
3Press {V} or {^} to scroll to the desired 
speed dial number, then press  .
4Enter the number using the dialing keys 
({0} to {9}).
LPress {f} to move the cursor back one 
digit.
Press {g} to move the cursor forward 
one digit.
Press {CLEAR} to erase the digit to the 
left of the cursor. 
Press and hold {CLEAR} to erase all 
digits.
5Press . 
LConfirmation tone is heard.
LThe speed dial is set.
6To store additional speed dial numbers, 
repeat steps 3 through 5.
LTo erase a speed dial number, press 
and hold {CLEAR} at step 4, then press 
. Confirmation tone is heard.
Example:
Example:
Base UnitHandset
Speed dial 1
Speed dial 3 Speed dial 2
 ENTER=Save 0123456789
Example:
Example:
Select
Select
Enter phone no.:
Back Save
0123456789
2
Save
Speed dial 1:
012-345-6789
2
Save