Panasonic Kx Tg4500 Operating Instructions Manual

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp41
Using the PAUSE key (for PBX 
line or long distance calls)
 
A pause is sometimes required when 
making calls using a PBX or long distance 
service.
For example, if you need to dial the line 
access number “9” when making outside 
calls with a PBX:
1Press {9}.
2Press {PAUSE}, then dial the phone 
number.
Note:
LA 3.5 second pause is inserted each 
time {PA U S E} is pressed. Press 
{PAUSE} repeatedly to insert longer 
pauses.
Using the FLASH key
Pressing {FLASH} allows you to use 
special features of your host PBX, such as, 
transferring an extension call, or accessing 
optional telephone services such as Call 
Waiting (page 41).
LPressing {FLASH} cancels mute (page 
40) and temporary tone dialing mode 
(page 42).
Note:
LTo change the flash time, see page 83.
For call waiting service users
 
If a call is received on the same line as the 
current conversation, you will hear call 
waiting tone. Press {CALL WAIT} to 
answer the second call.
To use Call Waiting, you must subscribe to 
your telephone service provider’s Call 
Waiting service.
LThe first call is put on hold while you 
answer the second call.
LTo switch between calls, press 
{CALL WAIT}.
LThe call waiting service cannot be used 
when:
– the first call on the same line is on 
hold, or
– the automated attendant system or 
Answering System is responding to 
the first call on the same line 
(pages 66, 71).
Note:
LPlease contact your telephone service 
provider for details and availability of this 
service in your area.
Call waiting caller ID display
If you subscribe to both Caller ID and Call 
Waiting with Caller ID services (CWID), 
when a second call is received on the 
same line while talking, the second caller’s 
information will be displayed. After you 
hear call waiting tone while talking, the 
display shows the caller’s name with the 
phone number, and “Waiting” is 
displayed. Example 
(from the 
base unit):
Base UnitHandset
Talk
9P012
Line1
Base Unit
Handset
Example 
(from the 
base unit):
Base UnitHandset
John Smith
--------Waiting--------0-123-456-7890 
						

							Making/Answering Calls
42For assistance, please visit http://www.panasonic.com/phonehelp
Temporary tone dialing
 
You can temporarily switch the dialing 
mode from pulse to tone when you need to 
access touch tone services (for example, 
answering services, telephone banking 
services, etc.).
During a call, press {*} (to enter tone 
dialing mode) before entering access 
numbers which require tone dialing.
Note:
LThe dialing mode will return to pulse 
when you hang up.
Base UnitHandset 
						

							Phonebook
For assistance, please visit http://www.panasonic.com/phonehelp43
Using the Phonebook
You can store names and phone numbers 
in the base unit and cordless handset’s 
Phonebooks. 100 items can be stored in 
each Phonebook. All Phonebook items are 
sorted in alphabetical order. Using the 
Phonebook, you can make a call by 
selecting a name from the list.
Note:
The base unit and every cordless handset 
have separate Phonebooks. You must set 
up each Phonebook individually.
Storing names and numbers in 
the Phonebook
Note:
LThe storage of items must be carried out 
separately for the base unit and cordless 
handset(s).
LEnsure that the base unit/cordless 
handset is in standby mode.
Using the base unit
1Press {MENU}.
2Scroll to “Add phonebook” by pressing 
{}, then press {ENTER}.
LThe display shows the number of items 
in the Phonebook.
3Enter the name (max. 16 characters). 
See the character table for entry (page 
44). 
4Press {ENTER}.
5Enter the phone number (max. 32 
digits).
LIf a pause is required, press {PA U S E} 
where needed (page 41).
6Press {ENTER}.
LConfirmation tone is heard.
LTo continue adding items, repeat from 
step 2.
Note:
LIf the display shows “Memory is full” 
in step 2, erase unnecessary 
Phonebook items (page 46).
Using the cordless handset
1Press {MENU}.
2Scroll to “Add phonebook” by pressing 
{V} or {^}, then press  .
LThe display shows the number of items 
in the Phonebook.
3Enter the name (max. 16 characters). 
See the character table for entry (page 
44).
4Press .
5Enter the phone number (max. 32 
digits).
LIf a pause is required when dialing, 
press {PAUSE} where needed (page 
41).
6Press .
LConfirmation tone is heard.
LTo add other items, repeat from step 2.
Example:
Base Unit
Handset
Enter name:
 ENTER=Next Ale
Example:
Example:
Example:
 ENTER=Save 012
Select
Enter name:
Back Next
Ale
2
Next
Enter phone no.:
Back Save
012
2
Save 
						

							Phonebook
44For assistance, please visit http://www.panasonic.com/phonehelp
Note:
LIf the display shows “Memory is full” 
in step 2, erase unnecessary 
Phonebook items (page 46).
Character table
The number keys are used to enter 
characters. To enter a character, press the 
appropriate dial key repeatedly, as 
necessary. To enter another character that 
is located on the same dial key, press {g} 
to move the cursor to the next space, or 
wait for the cursor to advance 
automatically to the next character.
If you make a mistake while entering a 
name:
Press {f} or {g} to move the cursor to 
the incorrect character, press {CLEAR} to 
delete, and enter the correct character. 
Each time you press {CLEAR} a character 
is erased to the left of the cursor. To erase 
all characters, press and hold {CLEAR}.For example, to enter “Tom Jones”:
1Press {8} four times.
2Press {6} three times and wait for the 
cursor to move to the next character.
3Press {6} once.
4Press {0} once.
5Press {5} four times.
6Press {6} three times and wait for the 
cursor to move to the next character.
7Press {6} twice. 
8Press {3} twice. 
9Press {7} four times.
Finding and calling a 
Phonebook item
 
Phonebook items can be searched for 
alphabetically or by scrolling through the 
Phonebook.
Note:
LYou can leave the Phonebook at any 
time by pressing {EXIT} on the base unit 
or {OFF} on the cordless handset.
LIf “No items stored” is displayed, the 
Phonebook is empty.
Scrolling through the Phonebook from 
the base unit
1Press {f} or {g} to enter the 
Phonebook.
LThe number of items held are 
displayed.
2Press {} repeatedly to display 
the desired item.
3Lift the handset or press {SP-PHONE}.
LThe number is dialled automatically.
LYou can press a line key instead of 
pressing {SP-PHONE}.
KeyCharacters
{1}&’ ( ) , – . / 1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mnoMNO6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wxyzWXYZ9
{0}Spa c e 0
{*} *
{#} #
{f}Moves the cursor to the left.
{g}Moves the cursor to the right. 
(To enter another character 
using the same key, move the 
cursor to the next space.)
{CLEAR}Deletes the character or digit 
to the left of the cursor.
Base UnitHandset 
						

							Phonebook
For assistance, please visit http://www.panasonic.com/phonehelp45
Searching for a name by initial from the 
base unit
1Press {f} or {g} to enter the 
Phonebook.
LThe number of items held are 
displayed.
2Press {
						

							Phonebook
46For assistance, please visit http://www.panasonic.com/phonehelp
Using the cordless handset
1Display the desired item as described 
under “Finding and calling a Phonebook 
item” on page 44.
2Press .
3Edit the name, if necessary. See the 
character table on page 44 for 
character entry.
LPressing {CLEAR} erases the 
character to the left of the cursor. To 
erase all characters, press and hold 
{CLEAR}.
4Press .
5Edit the phone number, if necessary.
LPressing {CLEAR} erases the digit to 
the left of the cursor. To erase all digits, 
press and hold {CLEAR}.
6Press .
LConfirmation tone is heard. 
7Press {OFF}.
Erasing Phonebook items
 
1Display the desired item as described 
under “Finding and calling a Phonebook 
item” on page 44.
2Press {CLEAR}.
LConfirmation tone is heard.
LTo erase more items, repeat from step 2.
LTo erase the entire Phonebook, refer to 
page 77.
Chain dial  
This feature allows you to dial phone 
numbers stored in the Phonebook while 
you are on a call. This feature can be used, 
for example, to dial a calling card access 
number or bank account PIN that you have 
stored in the Phonebook, without having to 
dial manually.
Using the base unit
1During a conversation, press {f} or 
{g} to enter the Phonebook.
2Press {} repeatedly to display 
the desired item.
LTo search by initial see page 45.
3Press {ENTER} to dial the number.
Using the cordless handset
1During a conversation, press {f} or 
{g} to enter the Phonebook.
2Press {^} or {V} repeatedly to display 
the desired item.
LTo search by initial see page 45.
3Press   to dial the number.
Edit
Next
Save
Base UnitHandset
Base UnitHandset
Call 
						

							Caller ID Service
For assistance, please visit http://www.panasonic.com/phonehelp47
Using caller ID service
This unit is compatible with Caller ID 
services offered by your telephone service 
provider. If you subscribe to Caller ID, 
caller names and phone numbers will be 
displayed and recorded in the Caller List.
The base unit and each cordless handset 
can record information of up to 50 different 
callers in the caller list.
The Caller List information is sorted from 
the most recent to the oldest call. When 
the base unit or cordless handset receives 
the 51st call, the oldest call is deleted.
Using this list, you can automatically call 
back a caller. You can store the callers’ 
names and numbers from the Caller List in 
the Phonebook.
If you subscribe to both Caller ID and Call 
Waiting services, when a second call is 
received on the same line, the new caller’s 
name and phone number are displayed. 
See “For call waiting service users” on 
page 41.
How caller information is displayed 
when a call is received
When a call comes in, the unit will ring and 
Caller ID information will be displayed. The 
display shows the caller’s information and 
the called line after the first ring.
LAfter you answer the call, the display will 
show the length of the call.
Personalized name display
If you receive a call from one of the phone 
numbers stored in the Phonebook, the 
base unit/cordless handset will show the 
caller’s name that has been stored in the 
Phonebook instead of the incoming caller 
ID information.
LIf the unit cannot receive caller 
information, the following will be 
displayed:
“Out of area”: The caller dialed from 
an area which does not provide Caller ID 
service.
“Private caller”: The caller 
requested not to send caller information.
LIf the unit is connected to a PBX system, 
caller information may not be received 
properly. Consult your PBX supplier.
LIf two lines receive calls at the same 
time, each caller’s information will be 
displayed alternately.
LThe name display service may not be 
available in some areas. For more 
information, please contact your 
telephone service provider.
LIf the cordless handset loses contact 
with the base unit when a call is 
received, the caller information will not 
be recorded in the cordless handset’s 
Caller List.
LCaller ID information will not be 
displayed on the base unit when the 
automated attendant system is 
responding to a call (page 66). Caller ID 
information will be displayed on the 
called cordless handset or the base unit 
after the caller enters the extension 
number.
LIf caller ID information has been withheld 
by the caller, no caller ID information will 
be displayed. Example 
(from the 
base unit):
John Smith
--------Line 1--------1-012-345-6789 
						

							Caller ID Service
48For assistance, please visit http://www.panasonic.com/phonehelp
Caller list
The base unit and each cordless handset 
can record the information of up to 50 
different callers in the caller list. You can 
use this list to return missed calls.
LCaller information includes the caller’s 
name and phone number, the date and 
time the call was received, and the 
number of times the caller called.
Missed calls
If a call is not answered, the unit treats the 
call as a missed call. The number of 
missed calls is shown on the base unit/
cordless handset’s display. This lets you 
know if you should view the Caller List to 
see who called while you were out.
Viewing and calling back using 
the caller list
 
Using the base unit
If you have received new calls, the number 
of missed calls is displayed in standby 
mode.
1Press {} to enter the list.
LThe number of new calls is displayed.
LIf the Caller List is empty, “
No items 
stored
” is displayed.
2Press {} to search from 
the oldest call.
LTo scroll through the list of callers, press 
{}.LA Q is displayed next to items which 
have already been viewed.
LIf the same caller calls more than once, 
it will be displayed with the number (for 
example, “
×2”). Only the date and time 
of the most recent call will be stored.
3Lift the handset or press {SP-PHONE}.
LThe displayed phone number is dialed 
automatically.
LYou can press a line key instead of 
pressing {SP-PHONE}.
Note:
LCalling back will not be possible if the 
caller information does not include a 
phone number.
LIn some cases, you may have to edit the 
number before dialing. (For example, 
you may have to delete “1” and the area 
code.)
Using the cordless handset
If you have received new calls, the number 
of new calls is displayed in standby mode.
1Press {V} or {^} to enter the list.
LThe number of new calls is displayed.
LIf the Caller List is empty, “
No items 
stored
” is displayed.
2Press {V} to search from the most 
recent call, or press {^} to search from 
the oldest call.
LTo scroll through callers, press {V} or 
{^}.
LA Q is displayed next to items which 
have already been viewed.
LIf the same caller calls more than once, 
it will be displayed with the number (for 
Example 
(from the 
base unit):
Example:0:Base
12:01AM APR.28 3 missed calls
Base Unit
Handset
John Smith
12:01AM APR.28 1-012-345-6789
Example:
Example:Talk
10123456789
Line1
John Smith
Edit Save
1-012-345-678911:01AM APR.282 
						

							Caller ID Service
For assistance, please visit http://www.panasonic.com/phonehelp49
example, “×2”). Only the date and time 
of the most recent call will be stored.
3Press {C} or {s}.
LThe displayed phone number is dialed 
automatically.
LYou can press a line key instead of 
pressing {C} or 
{s}.
Note:
LCalling back will not be possible if the 
caller information does not include a 
phone number.
LIn some cases, you may have to edit the 
number before dialing. (For example, 
you may have to delete “1” and the area 
code.)
Editing a caller’s phone number 
before calling back
You can edit a phone number in the caller 
list by removing its area code and/or the 
long distance code, “1”.
You can also edit a phone number to store 
in the Phonebook (page 43).
Caller ID number auto edit feature
Once you call back an edited number, the 
unit will remember the area code and 
format of the edited number. Next time 
someone calls from the same area code, 
caller information, when reviewed from the 
Caller List, will be displayed in the same 
format as the edited number.
You can use this feature to set the unit to 
ignore the area code of callers in your area 
code, so that you can call these local 
numbers using caller information without 
dialing the area code.To activate this feature, you must edit an 
item in the Caller List (see below), then call 
that number. After that, calls from that 
caller’s area code will be edited 
automatically. 
This feature can be turned on or off 
(page 81). The default setting is ON.
Note:
LThe cordless handset and base unit can 
remember up to four area codes to be 
edited. Phone numbers from the four 
most recently edited area codes will be 
automatically edited.
LThis feature will not be activated until 
edited numbers are called back.
LIf you move to another area, you can 
turn this feature off to erase previously 
edited area codes. To use this feature 
again, turn it on and reprogram the area 
codes you want to edit once again.
1Press {V} or {^} to enter the list.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {EDIT} repeatedly until the 
phone number is shown in the desired 
format.
Local phone number, 
example: 321-5555
Area code — Local phone number, 
example: 555-321-5555
1 — Area code — Local phone number, 
example: 1-555-321-5555
4If using the base unit, lift the handset or 
press {SP-PHONE}. If using the 
cordless handset, press {C} or {s}.
LYou can press a line key instead of 
pressing {SP-PHONE} or {s}.
Example:Talk
10123456789
Line1
Mute Menu
L12
Handset
Base Unit 
						

							Caller ID Service
50For assistance, please visit http://www.panasonic.com/phonehelp
Storing caller information in the 
Phonebook
The base unit and cordless handset(s) can 
store items displayed in the Caller List in 
the Phonebook.
1Press {V} or {^} to enter the list.
2Press {V} or {^} repeatedly to display 
the desired item.
LIf the number requires editing, refer to 
page 49.
3If using the base unit, press {MENU}. If 
using the cordless handset, press 
.
L“Save phonebook?” is displayed.
4If using the base unit, press {ENTER}. 
If using the cordless handset, press 
.
LIf there is no name information for the 
caller, “
Enter name:” is displayed. 
Enter the name, if necessary. Followed 
by 
{ENTER} if using the base unit, or 
 if using the cordless handset.
LConfirmation tone is heard.
Note:
LIf the display shows “Memory is 
full”, press {EXIT} on the base unit or 
{OFF} on the cordless handset, and 
erase unnecessary items from the 
Phonebook (page 46).
LIf the caller information does not include 
a phone number, it cannot be stored in 
the Phonebook.
Erasing caller information
 
After checking the Caller List, the base unit 
and cordless handset(s) user can erase 
some, or all, of the items.
Erasing a selected item
1Press {V} or {^} to enter the list.
2Press {V} or {^} repeatedly to display 
the desired item.
3Press {CLEAR}.
LConfirmation tone is heard.
LTo erase other items, repeat from step 
2.
LTo return to standby mode, press 
{EXIT} on the base unit o
r {OFF} on 
the cordless handset.
Erasing all items
Note:
LMake sure that you have no missed 
calls.
1Press {V} or {^} to enter the list.
2If using the base unit: 
Press {CLEAR} twice.
OR
If using the cordless handset: 
Press  , followed by  .
LConfirmation tone is heard.
HandsetBase Unit
Save
Save
Save
HandsetBase Unit
EraseYe s