Panasonic Kx Tg4500 Operating Instructions Manual

							Answering System
For assistance, please visit http://www.panasonic.com/phonehelp71
Setting the Answering 
System 
The Answering System can be set to 
answer calls with a greeting message. 
Callers can leave a message in the 
general delivery mailbox. The Answering 
System can be assigned to any line. The 
number of times the unit rings before the 
Answering System answers a call can be 
set from “2” to “7” or to “Toll saver” 
(default). 
Note:
LWhen the unit is called remotely from a 
touch tone phone, if the unit answers on 
the second ring, there is at least one 
new message in the general delivery 
mailbox. If the unit answers on the fourth 
ring, you have no new messages. Hang 
up when you hear the third ring. This will 
save you the toll charge for the call.
Up to five greeting messages of up to two 
minutes each can be stored. The same 
messages can be used for the Automated 
Attendant System (page 67).
If you do not record a greeting message, 
the following pre-recorded greeting will be 
used:
“Hello, we are not available now. Please 
leave your name and phone number after 
the beep. We will return your call.”
Turning on the Answering 
System 
1Press the line’s {ANSWER ON} key.
2Scroll to “Mailbox” by pressing {}, then press {ENTER}.
LThe current message is played.
LThe {ANSWER ON} indicator lights.
Defining the number of rings
1Press the line’s {ANSWER ON} key.
2Scroll to “Setup” by pressing {}, then press {ENTER}.
3Scroll to “Mailbox” by pressing {}, then press {ENTER}.
4Scroll to “Number of rings” by 
pressing {}, then press 
{ENTER}.
LThe current number of rings is 
displayed.
5Set the number of rings by pressing 
{}, then press {ENTER}.
LThe selected number of rings is 
displayed and confirmation tone is 
heard.
Selecting the pre-recorded 
greeting message
1Press the line’s {ANSWER ON} key.
2Scroll to “Setup” by pressing {}, then press {ENTER}.
3Scroll to “Mailbox” by pressing {}, then press {ENTER}.
4Scroll to “Select greeting” by 
pressing {}, then press 
{ENTER}.
LThe current greeting is displayed.
5Scroll to “Prerecord (Eng)” or 
“Prerecord (Esp)” by pressing {}, then press {ENTER}.
LThe selected pre-recorded message is 
played.
Base Unit
Example:
Example:Number of rings
ENTER=Set :2
>>
Select greeting
ENTER=Set :Prerecord (Eng)
>> 
						

							Answering System
72For assistance, please visit http://www.panasonic.com/phonehelp
Recording a greeting message
1Press the line’s {ANSWER ON} key.
2Scroll to “Setup” by pressing {}, then press {ENTER}.
3Scroll to “User greetings” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Greeting 1” by pressing 
{}, then press {ENTER}.
LIf a message has not been stored, 
“
(none)” is displayed against the 
greeting.
LEach time you press {
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp73
Guide to programming
For your reference, a chart of all programmable functions is printed below. Details for each 
item can be found on the corresponding pages. 
Important:
LBefore programming, ensure that the base unit or cordless handset is not being used. 
The cordless handset must be operated near the base unit and while off the charger.
Base programming
To program, press {MENU}, press {} to scroll through the menu, then press 
{ENTER} when the desired menu item or setting is displayed.
Base unit settings 
menuSub-menuSub-menu 2Page
Add phonebook– page 43
Ringer setting Ringer volumepage 79
Ringer patternpage 79
Ring grouppage 81
Date and time– page 24
Customer support– page 91
Speed dial #– page 90
Initial setting Mailbox Set passwordpage 51
Call monitoringpage 85
Notify alertpage 85
Auto message deletepage 87
Remaining spacepage 87
Caller ID edit– page 81
LCD contrast– page 82
Time adjustment– page 89
Line selection– page 83
Set telephone 
lineSet line modepage 25
Set dial modepage 25
Set flash timepage 83
Call restrictionpage 84 
						

							Programmable Settings
74For assistance, please visit http://www.panasonic.com/phonehelp
Note:
LPress {EXIT} at any time to exit programming.
LThe unit will return to standby mode if you do not press a key for 60 seconds.Initialize base Clear settingspage 76
Caller listpage 77
Phonebookpage 77
Redial listpage 78
Messagespage 78
Registration HS registrationpage 25
Deregistrationpage 27
Change language– page 24
Music on hold Music on hold on/offpage 87
Set music on holdpage 88
Base unit settings 
menuSub-menuSub-menu 2Page 
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp75
Cordless handset programming
To program, press {MENU}, press {V} or {^} to scroll through the menu, then press 
 when the desired menu item or setting is displayed.
Note:
LPress {OFF} at any time to exit programming.
LYou can return to the previous display by pressing {f}, except when entering 
characters or numbers. To return to the main menu from a sub-menu, press {f} or 
press .
LThe unit will return to standby mode if you do not press a key for 60 seconds.
Select
Main menuSub-menu 1Sub-menu 2Page
Add phonebook– – page 43
Ringer setting Ringer volume–page79
Ringer pattern–page79
Customer support– – page 91
Speed dial #– – page 90
Initial setting Mailbox Message alertpage 85
Set passwordpage 52
Notify alertpage 85
Caller ID edit– page 81
LCD contrast–page82
Key tone– page 89
Line selection– page 83
Auto talk– page 80
Initialize HS Clear settingspage 76
Caller listpage 77
Phonebookpage 77
Redial listpage 78
Registration–page25
Change HS name–page82
Change language–page24
Back 
						

							Programmable Settings
76For assistance, please visit http://www.panasonic.com/phonehelp
Initializing base unit and 
cordless handset(s)
The following features enable you to 
initialize the base unit and cordless 
handset(s).
Clearing settings
This feature enables you to remove the 
user-defined settings, and return to the 
default settings.
Clearing the base unit’s settings
The following table lists the default settings 
for the base unit.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Initialize base” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Clear settings” by 
pressing {}, then press 
{ENTER}.
LThe “Clear settings?” screen is 
displayed.
5Press {CLEAR}.
LConfirmation tone is heard. 
Clearing the cordless handset’s 
settings
The following table lists the default settings 
for the cordless handset.
FunctionDefault setting
Alert number (Clear)
Alert on/off OFF
Answering system OFF
Auto attendant 
systemOFF
Auto message 
deleteOFF
Call monitoring ON
Call restrictions OFF
Caller ID Edit ON
Dialing mode Tone (all lines)
Flash Time 700ms (all lines)
General delivery 
mailbox password0000
Language English
LCD Contrast Step 3 of 6
Line 1 to 4 
greetingsPre-recorded 
greeting
Line mode B mode (all lines)
Line selection AUTO
Number of rings Toll saver
Ring group All extensions ring
Ringer pattern 1
Base Unit
Handset
Ringer volume HIGH
Speed Dial (Clear) All 
Numbers
Time adjustment CallerID [auto]
FunctionDefault settings
Alert number Clear
Alert on/off OFF
Answer on/off OFF
Auto talk OFF
Caller ID Edit ON
Direct handset 
accessON
Key tone ON
Language English
LCD Contrast Step 3 of 6
Line selection AUTO
Message alert ON
Personal mailbox 
password1111 to 8888
Ringer pattern 1
Ringer volume HIGH
Speed Dial All Number Clear
FunctionDefault setting 
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp77
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Initialize HS” by pressing 
{V} or {^}, then press  .
4Scroll to “Clear settings” by 
pressing {V} or {^}, then press  .
LThe “Clear settings?” screen is 
displayed.
5Press .
LConfirmation tone is heard.
Clearing the Caller List 
 
This feature enables you to remove all 
data from the Caller list.
Clearing the base unit’s Caller List
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Initialize base” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Caller list” by pressing 
{}, then press {ENTER}.
LThe “Erase caller list?” screen 
is displayed.
5Press {CLEAR}.
LConfirmation tone is heard. 
Clearing the cordless handset’s Caller 
List
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Initialize HS” by pressing 
{V} or {^}, then press  .
4Scroll to “Caller list” by pressing 
{V} or {^}, then press  .
LThe “Erase caller list?” screen 
is displayed.
5Press .
LConfirmation tone is heard.
Clearing the Phonebook
 
This feature enables you to remove all 
data held in the Phonebook. Each 
Phonebook can only be cleared by the 
associated cordless handset or base unit.
Clearing the base unit’s Phonebook
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Initialize base” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Phonebook” by pressing {}, then press {ENTER}.
LThe “Erase phonebook items?” 
screen is displayed.
5Press {CLEAR}.
LConfirmation tone is heard. 
Clearing the cordless handset’s 
Phonebook
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Initialize HS” by pressing 
{V} or {^}, then press  .
4Scroll to “Phonebook” by pressing {V} 
or {^}, then press  .
LThe “Erase phonebook items?” 
screen is displayed.
5Press .
LConfirmation tone is heard.
Select
Select
Select
Ye s
Base UnitHandset
Select
Select
Select
Ye s
Base UnitHandset
Select
Select
Select
Ye s 
						

							Programmable Settings
78For assistance, please visit http://www.panasonic.com/phonehelp
Clearing the redial list
This feature enables you to remove all 
held data in the redial list. Each redial list 
can only be cleared by the cordless 
handset or base unit associated with it.
Clearing the base unit’s redial list
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Initialize base” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Redial list” by pressing 
{}, then press {ENTER}.
LThe “Erase redial list?” screen 
is displayed.
5Press {CLEAR}.
LConfirmation tone is heard. 
Clearing the cordless handset’s redial 
list
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Initialize HS” by pressing 
{V} or {^}, then press  .
4Scroll to “Redial list” by pressing 
{V} or {^}, then press  .
LThe “Erase redial list?” screen 
is displayed.
5Press .
LConfirmation tone is heard.
Erasing messages
This feature enables you to erase 
recorded greeting and incoming 
messages held in the mailboxes. 
Note:
LThis feature is only available when the 
mailboxes are not being accessed.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Initialize base” by 
pressing {}, then press 
{ENTER}.
4Scroll to “Messages” by pressing {}, then press {ENTER}.
5Key-in the desired mailbox number 
using the keypad keys ({0} to {8}), or 
{INTERCOM} {1} to {8}.
LPress {INTERCOM ALL} to select all 
mailboxes, press it again to de-select all 
mailboxes.
LPress {CLEAR} to erase displayed 
mailboxes.
6Press {g} to move to the next setting.
7Use {}, to select the option to 
clear.
LYou can select to erase incoming 
messages only or both greetings and 
incoming calls.
8Press {CLEAR}.
LConfirmation tone is heard. 
Base Unit
Handset
Select
Select
Select
Ye s
Base Unit
--------- Erase messages
Box No.:
>=Next 
						

							Programmable Settings
For assistance, please visit http://www.panasonic.com/phonehelp79
Ringer settings
Selecting the ringer volume
 
You can set the base unit and cordless 
handset ringer volumes to High, Medium, 
Low, or Ringer Off. The default setting 
is High.
Note:
LProgramming must be carried out 
separately for the base unit and cordless 
handset(s).
LEnsure that the base unit/cordless 
handset is in standby mode.
LIf set to off, 
“Ringer off” is displayed 
while the base unit/cordless handset(s) 
is in standby mode.
LTo turn the ringer off for each line, use 
the Ring Group feature (page 81).
Setting the base unit’s ringer volume
1Press {MENU}.
2Scroll to “Ringer setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Ringer volume” by pressing 
{}, then press {ENTER}.
LThe current volume is displayed.
4Press {} to select the desired 
volume.
LEach time you press {}, the 
volume will alter and the chosen volume 
will sound.
LTo turn the ringer off, press {>Low High
Example:
Select
Select
High Low
Ringer volume
Back Save
2
Save
Base UnitHandset 
						

							Programmable Settings
80For assistance, please visit http://www.panasonic.com/phonehelp
Setting the base unit’s ringer pattern
1Press {MENU}.
2Scroll to “Ringer setting” by 
pressing {}, then press 
{ENTER}.
3Scroll to “Ringer pattern” by 
pressing {}, then press 
{ENTER}.
LThe current settings are displayed.
4Press {f} or {g} to select the line to 
be modified.
5Enter the desired pattern using the 
keypad ({1} to {7}), or press {}.
LEach time you select a pattern, the 
selected pattern sounds.
6Press {ENTER}.
LConfirmation tone is heard. 
LTo move to another line, continue from 
step 3.
Setting the cordless handset’s ringer 
pattern
1Press {MENU}.
2Scroll to “Ringer setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Ringer pattern” by 
pressing {V} or {^}, then press  .
LThe current settings are displayed.
4Press {f} or {g} to select the line to 
be modified.
5Enter the desired pattern using the 
keypad ({1} to {7}), or press {V} or {^}.
LEach time you select a pattern, it rings.
LTo move to another line, press {f} or 
{g}.
6Press .
LConfirmation tone is heard. 
Call options
Auto talk
When this feature is turned on, you can 
answer a call by lifting the cordless 
handset off the charger without pressing 
{C} or {s}. The default setting is OFF.
1Press {MENU}.
2Scroll to “Initial setting” by 
pressing {V} or {^}, then press  .
3Scroll to “Auto talk” by pressing {V} 
or {^}, then press  .
LThe current setting is displayed.
4Press {V} or {^} to select “On” or “Off”.
5Press .
LConfirmation tone is heard. 
Note:
LIf you subscribe to a Caller ID service 
and want to view the caller’s information 
on the display after lifting the handset to 
answer a call, turn this feature off. Example:
Example:
Ringer pattern
L1 L2 L3 L4
111 1
Select
Select
Back Save
Ringer pattern
L1 L2 L3 L4
11 1 12
Save
Handset
Select
Select
Save