Panasonic Kx Tg4500 Operating Instructions Manual

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp31
Holding a handsfree conversation
1Press {s}.
LAn available line is automatically 
selected and the line is displayed (to 
change the line selection, see 
page 83).
L“
SP-phone” is displayed.
2Dial the phone number.
LThe dialed number is displayed.
LAfter a few seconds the display will 
show the length of the call.
3When the other party answers, talk into 
the microphone.
4When finished talking, press {OFF} or 
place the cordless handset on the 
charger.
For best performance:
LTalk alternately with the caller in a quiet 
room.
LIf the other party has difficulty hearing 
you, press {V} to decrease the speaker 
volume.
LDuring a call you can switch from the 
receiver to the speakerphone by 
pressing {s}. To switch back to the 
receiver, press {C}.
Dialing after confirming the entered 
number
1Enter the phone number.
LTo correct a digit, press {CLEAR}. 
Enter the correct number.
LIf a pause is required when dialing, 
press {PAUSE} where needed 
(page 41).
LTo cancel, press {CLEAR} and hold, or 
press {OFF}.
2Press {C} or {s}.
LYou can press a line key instead of 
pressing {C}or 
{s}.
LThe line number is displayed.LAfter a few seconds, the display will 
show the length of the call.
3When finished talking, press {OFF} or 
place the cordless handset on the 
charger.
Adjusting the cordless handset volume
Three levels (high/medium/low) are 
available.
While using the receiver, press {V} or {^} 
repeatedly.
Adjusting the speaker volume
Six levels (high to low) are available.
While using the speaker, press {V} or {^} 
repeatedly.
Lighted cordless handset keypad
The cordless handset dialing keys light 
when a call is received or a key is pressed. 
The lights go out about 10 seconds after 
pressing a key, lifting the cordless handset 
off the charger or answering a call.
Adjusting the volume if you have an 
optional headset
Refer to “To connect an optional headset 
to the cordless handset” on page 98 for 
details on attaching a headset.
Three volume levels are available.Example:
Example:
Example:
Mute Menu
00-01-30
Talk Line1L12
Low
Volume
High
2L1
Low
Volume
High
2L1 
						

							Making/Answering Calls
32For assistance, please visit http://www.panasonic.com/phonehelp
Press {V} or {^} repeatedly during a call to 
increase or decrease the volume.
Each time you press {V} or {^} the volume 
level will change.
Redialing the last number dialed
Press {C} or {s}, then press {REDIAL}.
Making a call using the redial list
The last ten different phone numbers 
dialed from the cordless handset are 
stored in the redial list.
1Press {REDIAL}.
LThe last number dialed is displayed.
LIf “
No items stored” is displayed, 
the list is empty.
2Press {V} or {^} repeatedly to scroll 
through the list, or press {REDIAL} 
repeatedly until the desired number is 
displayed.
LTo exit the list, press {OFF}.
3Press {C} or {s}.
Dialing speed dial numbers
Refer to “Storing speed dial numbers” on 
page 90 for details of how to set-up speed 
dial keys.
1While in standby mode, press and hold 
a dial key ({0} to {9}) for more than 
three seconds.
LThe assigned speed dial for the key is 
displayed.
LIf a speed dial number has not been 
assigned to this key, “
No Number” is 
displayed.
2Press {C} or {s}.
LYou can press a line key instead of 
pressing {C}or 
{s}.
LThe speed dial number is called.
Note:
LThis function can be used with the 
handset or in handsfree mode 
(page 31). 
Answering calls
Four external calls can be handled 
simultaneously (or two intercom calls) by 
the base unit and three cordless handsets 
(or by four cordless handsets). When a call 
is received, the unit rings and “Incoming 
call” is displayed. The called line 
indicator on the base unit flashes quickly, 
and the line status icon flashes quickly on 
the cordless handset display. 
The line is automatically selected when the 
call is answered. 
If you subscribe to a Caller ID service, the 
calling party’s information will be displayed 
after the first ring (page 47).
To view the Caller ID information, wait until 
the second ring to answer a call. 
When an intercom call (page 35) and an 
external call are received at the same time, 
the information for each call will be 
displayed alternately. Press {SP-PHONE} 
or go off-hook (using the base unit) or 
press {C} or {s} (using the cordless 
handset) to answer the intercom call. 
Press the line key to answer the external 
call.
Note:
LWhen the base unit and cordless 
handset ringer volumes are set to OFF, 
they will not ring. 
“Ringer off” is also 
displayed while the base unit/cordless 
handset(s) is in standby mode 
(page 79). 
						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp33
Using the base unit
You can answer a call by simply lifting the 
base unit handset. If the caller’s 
information is stored in the Phonebook 
(page 43) or in the Caller list (page 48), the 
caller’s name and number are displayed, 
otherwise “Incoming call” is displayed. 
To hang up, replace the handset.
If two calls are received together, the one 
with the lowest line number has priority 
when the base unit handset is picked up.
You can also answer a call by pressing 
{SP-PHONE} (see below) or pressing a 
LINE key to answer a call on a specific line.
If you receive an incoming call while using 
the mailbox (page 51), the display shows 
“Incoming call” and the incoming call 
tone will be heard. If the caller’s 
information is stored in the Phonebook 
(page 43) or in the Caller list (page 48), the 
caller’s name and number are also 
displayed.
Answering using the speakerphone
1Press {SP-PHONE}.
LThe indicator lights.
LThe called line indicator light stops 
flashing.
LYou can also answer a call by pressing 
the called line key ({Line1}, {Line2}, 
{Line3} or {Line4}).
2Talk into the microphone.
3When finished talking, press 
{SP-PHONE}.
Note:
LTo transfer a call to another extension 
user, see page 36. To transfer the call to 
a mailbox to enable a caller to leave a 
message, see page 58.
Temporarily turning the ringer off
While the base unit is ringing for an outside 
call, you can turn the ringer off temporarily 
by pressing {MUTE}. The base unit will 
ring the next time a call is received.
To turn the ringer off permanently, see 
page 79.
Using the cordless handset
 
1Press {C} or {s}.
LThe called line status icon stops 
flashing.
LYou can also answer a call by pressing 
the called line key (L1, L2, L3 or L4).
OR:
If the cordless handset is on the 
charger, just lift it off. (This is not 
possible when the Auto Talk feature is 
set to OFF. See below and page 80).
2When finished talking, press {OFF} or 
place the cordless handset on the 
charger.
Note:
LIf you are using the mailbox (page 51) 
and receive an incoming call, the display 
shows “Incoming call” or the Caller 
ID information (page 47), if enabled, and 
incoming call tone is heard.
Auto talk
This feature allows you to answer a call by 
simply lifting the cordless handset off the 
charger. You do not need to press {C}. 
To activate this feature, see page 80. Example:
Base Unit
John Smith
--------Line 1--------1-012-345-6789
Example:
Handset
Mute----- Line 1 -----
JOHN SMITH1-012-345-6789
2L1 
						

							Making/Answering Calls
34For assistance, please visit http://www.panasonic.com/phonehelp
Temporarily turning the ringer off
While the cordless handset is ringing for 
an outside call, you can turn the ringer off 
temporarily by pressing  . The 
cordless handset will ring the next time a 
call is received.
To turn the ringer off permanently, see 
page 79.
Using additional lines 
during a conversation
During a conversation, if an incoming call 
is received on another line, the line 
indicator on the base unit and the line 
status icon on the cordless handset 
display will flash quickly. You will also hear 
two tones through the cordless handset or 
base unit handset. 
You can make or answer a second call 
while the first call is on hold.
LIf you subscribe to a Caller ID service, 
the second caller’s information will be 
displayed when a call is being received 
on another line (page 47).
Using the base unit
Example: If you are using LINE 1
1Press {HOLD} to put the first call (LINE 
1) on hold (page 37). 
LThe LINE 1 indicator flashes.
2Press another line key (LINE 2, 3 or 4) 
to make or answer a second call.
LThe selected LINE indicator lights.
3To return to the first call (LINE 1), press 
the line key for the first call (LINE 1).
LThe second call is terminated.
Note:
LTo place the second call on hold, press 
{HOLD} in step 3 before pressing the 
line key for the first call.
LPressing {HOLD} puts the current call 
on hold. You can make or answer 
another call by pressing the line key for a 
line not in use. You can handle up to four 
calls at a time.
Using the cordless handset
Example: If you are using LINE 1
1Press {HOLD} twice to put the first call 
(LINE 1) on hold (page 37). 
LThe line status icon flashes.
2Press another line key (LINE 2, 3 or 4) 
to make or answer a second call.
3To return to the first call (LINE 1), press 
the line key for the first call (LINE 1).
LThe second call is terminated.
Note:
LTo hold the second call, press {HOLD} 
twice, then press the line key for the first 
call.
LPressing {HOLD} twice puts the current 
call on hold while keeping the previously 
held calls active. You can make or 
answer another call by pressing the line 
key for a line not in use. You can handle 
up to four calls at a time.
Example:
Mute
Base Unit
Talk Line100-01-32
Example:
Handset
Mute Menu
00-01-30
Talk Line1L12 
						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp35
Intercom
Intercom calls can be made between a 
cordless handset and the base unit or 
between two cordless handsets. You can 
page all cordless handsets simultaneously 
from the base unit.
The number assigned to a cordless 
handset at registration is the extension 
number (page 25). The base unit 
extension number is 0.
Note:
LIf you have difficulty hearing while using 
the speakerphone on the base unit or 
the cordless handset, decrease the 
speaker volume by pressing {
						

							Making/Answering Calls
36For assistance, please visit http://www.panasonic.com/phonehelp
Transferring a call
You can transfer an external call between 
the base unit and a cordless handset, or 
between two cordless handsets.
Note:
LIf the paged party does not answer 
within 30 seconds after you hang up, the 
transferred call will be returned to you 
with an audible tone. If the call is still not 
answered after 10 minutes, the 
automated attendant will respond to the 
caller (page 66). You may answer the 
call by pressing the relevant line key 
before the tone or before the automated 
attendant takes the call. 
LAny user can accept a transferred call by 
pressing the relevant line key.
LFor information on transferring a call to a 
mailbox, refer to “Transferring a call to a 
personal mailbox” on page 58.
Using the base unit
1During a call, press the corresponding 
TRANSFER key ({1} to {8}) to page the 
cordless handset.
To page all cordless handsets, press 
TRANSFER {ALL}.
LThe call is put on hold and the line 
indicator flashes.
LIf you press TRANSFER {ALL}, only 
the cordless handset user who 
answers first can take the transferred 
call.
2If required, wait for the cordless 
handset user to answer and announce 
the transfer. If not required, go to step 3.
LIf the paged party does not answer, 
press the relevant line key.
3To complete the transfer, replace the 
handset or press {SP-PHONE}.
Answering a call transferred to the base 
unit
When the base unit rings, lift the handset 
or press {SP-PHONE}.
LAfter the paging party hangs up, you can 
talk to the outside caller.
LYou can press the relevant line key 
instead of pressing {SP-PHONE} to talk 
to the outside caller.
Using the cordless handset
1During a call, press {INTERCOM}/
{HOLD}/{TRANSFER}.
2Press {V} or {^} to scroll to the required 
cordless handset or base unit, or press 
{0} to {8}.
Press {*} to select the base unit and 
all cordless handsets.
3Press  or {OK}.
4If required, wait for the paged party to 
answer, announce the transfer.
If not required, go to step 5.
LIf the paged party does not answer, 
press the relevant line key.
5To complete the transfer, press {OFF} 
or place the handset on the charger.
Answering a call transferred to a 
cordless handset
When the handset rings, press {C} or 
{s}, or lift the handset off the charger.
LAfter the paging party hangs up, you can 
talk to the outside caller.
LYou can press the relevant line key 
instead of pressing {C} or {s} to talk 
to the outside caller.
Base Unit
Handset
Select 
						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp37
Placing a call on hold
This feature allows you to put an outside 
call on hold.
Using the base unit
During an outside call, press {HOLD}.
L“Hold” and the line number are 
displayed.
Note:
LIf a call is kept on hold for more than six 
minutes, a warning tone is heard. After 
four additional minutes on hold, the 
automated attendant will respond to the 
caller who can then call a cordless 
handset or leave a message following 
the Incomplete Call Handling Menu 
(page 69).
LReplacing the handset on the cradle will 
not affect the held call.
To return to the call, press the line key of 
the held call.
Note:
LCordless handset users can release the 
held caller by pressing the relevant line 
key.
Using the cordless handset
During an outside call, press {HOLD} 
twice.
L“Hold” and the line number are 
displayed.
LThe line status icon flashes on the 
display.LIf a call is kept on hold for more than six 
minutes, a warning tone is heard. After 
four additional minutes on hold, the 
automated attendant will respond to the 
caller and he/she can call the base unit, 
another cordless handset or leave a 
message following the Incomplete Call 
Handling Menu (page 69).
LReplacing the cordless handset in the 
charger will not affect the held call.
To return to the call, press the line key of 
the held call.
Note:
LThe base unit and other cordless 
handset users can release the held 
caller by pressing the relevant line key. 
Swapping between two 
external calls
To swap between two external calls, both 
calls must first be put on hold (page 37). To 
connect to one of the held calls, press the 
line key for that call. To connect to the 
second call, place the current call on hold 
and press the line key for the second call.  Example:
Example:
Base Unit
Line1Hold
Handset
Hold Line1
L12 
						

							Making/Answering Calls
38For assistance, please visit http://www.panasonic.com/phonehelp
Conference calls
This feature allows you to join two calls to 
make a conference call. At least one of the 
other two parties must be an external line.
Conference with two external 
calls using the base unit
Example: If you are using LINES 1 and 2 
1During an outside call, press {HOLD} to 
put the call (LINE 1) on hold (page 37). 
2Press {Line2} to make or answer a 
second call.
3When the second call is connected, 
press {CONF} to make a conference 
call.
LAll calls are connected.
LTo hang up both lines, press 
{SP-PHONE}.
LTo hang up only one line, press the 
line key for the party with which you 
want to continue talking.
LTo put both lines on hold, press 
{HOLD}. You can speak to one of the 
held calls by pressing the line key for 
that call. To let the other party join the 
conversation again, press {CONF}.
Note:
LDuring a conference with two external 
calls, both calls will be dropped if a line 
key not associated with either call is 
pressed.
Conference with two external 
calls using the cordless 
handset
Example: If you are using LINES 1 and 2 
1During an outside call, press {HOLD} 
twice to put the first call (LINE 1) on hold 
(page 37). 
2Press {L2} to make or answer a second 
call.
3When the second call is connected, 
press   to make a conference call.
LAll calls are connected.
LTo hang up both lines, press {OFF} or 
place the cordless handset on the 
charger.
LTo hang up only one line, press the 
line key for the party with which you 
want to continue talking.
LTo put both lines on hold, press 
{HOLD}.
To talk with only one caller, press the 
corresponding line key. To let the other 
party join the conversation again, press 
.
Conference with an external call 
and cordless handset (using the 
base unit)
Example: If you are using LINE 1 
1During an outside call, press {HOLD} to 
put the first call (LINE 1) on hold (page 
37). 
2Press the corresponding {INTERCOM} 
key ({1} to {8}) to page the required 
cordless handset or press {INTERCOM 
ALL}. Example:
Base Unit
Conference
L1 L2 00-00-20
Example:
Handset
Conf
MuteL1 L2Conference2
L1L2
00-00-45
Conf
Base Unit 
						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp39
3When the second call is connected, 
press {CONF} to make a conference 
call.
LAll calls are connected.
LTo leave the conference, replace the 
base unit handset or press 
{SP-PHONE}. The two other parties 
can continue the conversation.
Conference with an external call 
and base unit or another 
cordless handset (using a 
cordless handset)
Example: If you are using LINE 1 
1During an outside call, press 
{INTERCOM}. 
2Press {V} or {^} to scroll to the required 
cordless handset or base unit, then 
press . 
LYou can also select a handset with a 
number key ({0} to {8}) or press {*} to 
page the base unit and all cordless 
handsets.
3When the second call is connected, 
press   to make a conference call.
LAll three calls are connected.
LTo leave the conference, press {OFF} 
or place the cordless handset on the 
charger. The two other parties can 
continue the conversation.
Useful features during a 
call
Joining in a conversation
 
This feature allows the base unit user or 
another cordless handset user to join in a 
current conversation.
Note:
LThe base unit user or a cordless handset 
user cannot join a conversation between 
a cordless handset or the base unit and 
an external caller if Call Privacy has 
been turned on (page 39) by the base 
unit or another cordless handset user.
Example: A conversation is currently 
taking place between Handset 1 and a call 
on LINE 3.
Press and hold {Line3} on the base unit or 
another cordless handset.
LYou join in the current conversation, 
“Conference” is displayed.
Call privacy
Call privacy allows you to prevent other 
users from joining in your conversation 
with an outside caller. 
Note:
LThis feature is activated on a per-call 
basis.
LYou cannot activate this feature during 
an intercom call or a conference call.
Using the base unit
1While in conversation with an external 
caller, press {MENU}.
2Press {} to scroll to “Privacy 
ON”.
Handset
Select
ConfExample 
(from the 
base unit):
Base UnitHandset
Conference
L3 H100-00-051
Base UnitHandset 
						

							Making/Answering Calls
40For assistance, please visit http://www.panasonic.com/phonehelp
3Press {ENTER}.
LA cordless handset user cannot join-in 
your current conversation.
Using the cordless handset
1While in conversation with an external 
caller, press  .
2Press {V} or {^} to scroll to “Privacy 
ON”, followed by  .
LOther cordless handset or base unit 
users cannot join-in your current 
conversation.
Recording a conversation
 
This feature allows you to record your 
conversation with an external caller.
Note:
LMany states have imposed regulations 
on the manner in which 2-way 
conversations may be recorded; you 
should inform the other party that the 
conversation is being recorded. Consult 
your telephone service provider for 
further information.
LYou cannot record internal or 
conference calls.
1While in conversation with an external 
caller, press {MENU}.
2Press {} to scroll to “2-way 
record ON”.
3If using the base unit, press {ENTER}. 
If using the handset, press  .
LRecording starts.LTo stop recording:
If using the base unit, press 
{MENU}, 
followed by {ENTER}.
If using the handset, press {MENU}, 
followed by  .
Note:
LIf the memory becomes full during the 
conversation, recording stops and you 
will hear an error beep.
LWhen recording is selected, the Call 
Privacy feature (page 39) activates.
Muting your conversation
 
You can mute your voice during a 
conversation. While mute is turned on you 
will be able to hear the other party, but the 
other party will not be able to hear you.
Using the base unit
During a conversation, press {Mute}.
L“” will flash on the display.
LTo return to the conversation, press 
{Mute} again.
Using the cordless handset
During a conversation, press  .
L will flash slowly on the display.
LTo return to the conversation, press 
 again. Example:
Example 
(from the 
base unit):
Talk Line1
00-01-32

Menu
Select
Base UnitHandset
Select
Talk Line1
Rec
00-01-32
Select
Base UnitHandset
Mute
Mute
Mute