Panasonic Kx Tg2730 Operating Instructions Manual

							61
Cordless Telephone
For assistance, please call: 1-800-211-PANA(7262)
FLASH Button
Pressing (FLASH/CALL!WAIT)also allows you to use special features of
your host PBX such as transferring an extension call or accessing special
telephone services (optional) such as call waiting. 
•Pressing (FLASH/CALL!WAIT)causes to disable the Temporary Tone Dialing
mode or the mute (p. 60).
Selecting the flash time
The flash time depends on your telephone exchange or host PBX. 
You can select the following flash times: “700, 600, 400, 300, 250, 110, 100
or 90 ms (milliseconds)”. Your phone comes from the factory set to “700 ms”.
Make sure the base unit and the handset are not being used.
1
Press (CONF/FUNCTION), and scroll to “Initial setting” by
pressing 
Öor Ñ, and press á.
2
Scroll to “Set tel line” by pressingÖ
or Ñ, and press á.
3
Scroll to “Set flash time” by pressingÖ
or Ñ, and press á.
•The current setting is displayed.
4
Select the desired time by pressingÖor
Ñ.
5
Press the right soft key ( ).
•A beep sounds.
•To exit the programming mode, press (OFF).
•If the unit is connected via a PBX, PBX functions (transferring a call etc.) might
not work correctly. Consult your PBX supplier for the correct setting.
SAVE
Set flash time
:700msGFSAVE
Caller ID edit
HSet tel line
Set answering
Set dial mode
HSet flash time
Set line mode
How to Use the PAUSE Button
(For PBX Line/Long Distance Calls)
We recommend you press (PAUSE/REDIAL)on the handset or
(REDIAL/PAUSE)on the base unit if a pause is required for dialing with a
PBX or to make a long distance call.
Ex. Line access number 
(9)(PBX)
(9)\(PAUSE/REDIAL)or (REDIAL/PAUSE)\
•Pressing (PAUSE/REDIAL)or (REDIAL/PAUSE)once creates a 3.5 second
pause. This prevents misdialing when you redial or dial a stored number.
•Pressing (PAUSE/REDIAL)or (REDIAL/PAUSE)more than once increases the
length of the pause between numbers.Phone number 
						

							Special Features
62
Ringer Tone
You can select the handset or the base unit ringer tone out of 6 patterns
for external calls. When an external call is being received, the handset
and base unit ring in the selected tone. Your phone comes from the
factory set to “1”.
Handset
Make sure the handset is not being used.
1
Press (CONF/FUNCTION).
2
Scroll to “Ringer setting”by pressing
Öor Ñ, and press á.
3
Scroll to “Ringer tone”by pressingÖor
Ñ, and press á.
•The current setting will be displayed.
4
Select the desired ringer tone by pressing
Öor Ñ.
•Each time you press Öor Ñ, the tone will
change and ring. If the ringer volume has been
set to OFF, the handset will not ring (p. 19).
•You can also select the ringer tone by pressing dialing buttons (1)
to(6).
5
Press the right soft key ( ).
•A beep sounds.
•To exit the programming mode, press (OFF).
•You can exit the programming mode any time by pressing (OFF)
.
Base unit
Make sure the base unit is not being used.
1
Press (RINGER/AUTO).
•The base unit rings at the current setting.
2
Within 5 seconds, select the desired ringer tone by pressing áor
Ü.
•Each time you press áor Ü, the ringer tone will change and ring.
•You can also select the ringer tone by pressing dialing buttons (1)to (6)
.
•You cannot change the ringer tone for internal calls.
SAVE
Save directory
HRinger setting
Date and time
Ringer volume
HRinger tone
Incoming call
Ringer tone
:1GFSAVE 
						

							63
Cordless Telephone
For assistance, please call: 1-800-211-PANA(7262)
Incoming Call Tone
During an intercom call (p. 49) or while using the Room Monitor feature 
(p. 56) or while listening to messages (p. 67, 71), you can be informed by
two tones if a call arrives. If you set to ON, this incoming call tone will be
heard for as long as the line rings. To delete the incoming call tone, set to
OFF. To set the incoming call tone to sound twice, set to “2”. Both the
handset and base unit are preset to “2”.
Handset incoming call tone
Make sure the handset is not being used.
1
Press (CONF/FUNCTION).
2
Scroll to “Ringer setting”by pressing
Öor Ñ, and press á.
3
Scroll to “Incoming call”by pressingÖ
or Ñ, and press á.
•The current setting will be displayed.
4
Select the desired setting, “On”, “Off” or
“2”, by pressing 
Öor Ñ.
5
Press the right soft key ( ).
•A beep sounds.
•To exit the programming mode, press (OFF).
Base unit incoming call tone
Use the handset. Make sure the base unit and the handset are not
being used.
1
Press (CONF/FUNCTION), and scroll to “Initial setting” by
pressing 
Öor Ñ, and press á.
2
Scroll to “Set base unit”by pressingÖ
or Ñ, and press á.
3
Press áat “Incoming call”.
•The current setting will be displayed.
4
Select the desired setting, “On”, “Off” or “2”,
by pressing 
Öor Ñ.
5
Press the right soft key ( ).
•A beep sounds.
•To exit the programming mode, press (OFF).
SAVE
SAVE
Save directory
HRinger setting
Date and time
Ringer tone
HIncoming call
---------------
Incoming call
Incomin
tone :2GFSAVE
Set answering
HSet base unit
Registration
---------------
HIncoming call
Room monitor
Incoming call
Incomin
tone :2GFSAVE 
						

							64
Mailbox Features
The system accommodates three voice mailboxes. You can share the
mailboxes with other members of your family or office, in your
convenience. Callers from touch tone phones can specify one of three
mailboxes to leave a message there. If callers do not specify a mailbox or
call from rotary telephones, messages will be recorded into Mailbox 1.
When a caller calls
The caller will hear a greeting message (p. 22) if the Answering System is
on (p. 66). 
– Callers can specify a mailbox by pressing 
(#)(1)(Mailbox 1), (#)(2)
(Mailbox 2) or (#)(3)(Mailbox 3) while or after hearing the greeting
message. They will then hear “Please leave your message”, and they can
start recording a message.
–
•If you want to make callers leave messages in a specific mailbox, we recommend you
record a greeting message such as: “Hello, this is (your name and/or number). Sorry
we cannot take your call. If you have a message, for John press (#)and (1), for Jane
press (#)and (2), for Jack press (#)and (3). Or just stay on the line and leave a
message after the beep. Thank you.”
– Callers wait until the greeting ends, then they can leave a message. The
message will be automatically recorded into Mailbox 1.
Useful information:
•You can leave a memo message for other users in a mailbox with the base unit (p. 69).
•You can transfer a call to one of the mailboxes, which callers can leave a
message there (p. 70).
•If you want to prevent unauthorized people from accessing Mailbox 2 or 3 to
listen to the messages, you can assign a password to each mailbox (p. 65).
•All messages (greeting, incoming, memo) are stored in digital memory of the
base unit. 
•The total recording time is about 15 minutes. If messages are recorded in
noisy rooms, the time may be shortened by up to 3 minutes.
•To select the caller’s recording time, see page 24.
•A maximum of 64 messages (including the greeting message and memo
messages) can be recorded.
Incoming
Voice Messages
M
ailbox1M
ailbox2Mailbox3
If not specifiedCaller presses
(#)(3).
Caller 
presses
(#)(2).
Caller 
presses
(#)(1). 
						

							65
Answering System
For assistance, please call: 1-800-211-PANA(7262)
Setting the Mailbox Password (for Mailbox 2 and 3)
You can use Mailbox 2 or 3 for your personal mailbox, and prevent unauthorized
people from accessing the mailbox and listening to the messages. Assign 2-digit
password (00–99) to Mailbox 2 or 3. Each password and the remote code (p. 75)
must be unique. Once the password is assigned to Mailbox 2 or 3, no one can
access the mailbox to listen to messages without entering the password.
Make sure the base unit and the handset are not being used.
1
Press (CONF/FUNCTION), and scroll to
“Initial setting” by pressing 
Öor
Ñ, and press á.
2
Scroll to “Set answering” by pressing Ö
or Ñ, and press á.
3
Scroll to “Set mailbox2&3
” by pressing
Öor Ñ.
4
Press á.
5
Select the mailbox by pressing Ñ
(Mailbox 2) or Ö(Mailbox 3).
•If the password has already been assigned to
the mailbox, it is displayed.
6
Enter a password using a 2-digit number
(00–99)
.
•If you entered a wrong number, press
(HOLD/CLEAR)and enter the password again.
7
Press the right soft key ( ).
•A beep sounds.
•If 3 beeps sound, you entered the same password as the other mailbox or
the remote code (p. 75) or the entered password was one-digit. Start again
from step 6 and select another password.
•To exit the programming mode, press (OFF).
To check the password: Repeat steps 1 to 5.
•The password is displayed. When finished, press 
(OFF).
To erase the password
Press (HOLD/CLEAR)in step 6, and press the right soft key ( ).
•You will be able to access the mailbox without entering the password.
SAVE
SAVE
Set password
Mailbox2 :--
SAVE
Set password
F=Mailbox2G=Mailbox3
Set password
Mailbox2 :22
SAVE
Copy directory
HInitial setting
2Way radio mode
Remote code
HSet mailbox2&3
---------------
Set tel line
HSet answering
Set base unit 
						

							To erase the password on the base unit (when you cannot use the handset):
If you cannot remember the password,
you can retrieve messages from Mailbox
2 or 3 after erasing the password on the
base unit. Please note that the following
setting will return to the factory preset
with the password.
1. Press (PROGRAM).
2. Press 
(MUTE).
3. Enter 
(#)(9)(0)(0)(0).
66
Mailbox Features
•If you do not want the unit to answer calls, press (ANSWER!ON)again to turn off
the Answering System. The indicator light goes out and “Answer off” is heard.
•
You can also turn on the Answering System remotely using any other phone (p. 78).
•If you turn the Answering System on with “” flashing, “” will disappear but
the clock is still incorrect. Adjust the date and time (p. 21). If you subscribe to a
Caller ID service (p. 34), the caller ID information will adjust the clock. 
Monitoring incoming calls
While a call is being recorded, you can monitor it through the base unit speaker.
•To increase the speaker volume, press Ñ. To decrease, press Ö.
To answer the call with the base unit speakerphone, press (DIGITAL!SP-PHONE).
For the handset, press  or  . The unit stops recording.
Automatic Answering Operation
The Answering System allows the unit to answer calls with a greeting
message. Callers can then leave a message in a mailbox (p. 64).
Setting the Unit to Answer Calls
Press (ANSWER!ON)to turn on the
Answering System.
•The indicator lights and the unit announces
“Answer set” and the current day and time.
•The unit will announce the remaining
recording time if it is less than 5 minutes. 
•If you hear “Memory full”, “” is displayed
on the base unit and the ANSWER ON
indicator flashes rapidly, erase some, or all, of
the messages (p. 68).
FULL
(ANSWERÒON) 
and Indicator
Function
Dialing mode
Flash time
Line mode
Number of rings
Recording time
Remote code
Base unit Incoming 
Call Tone
Base unit Room 
Monitor mode
Factory preset
Tone
700ms
A mode
4
3 min.
11
2
off 
						

							To play back messages
Press the MAILBOX button ((MAILBOX!1), 
(MAILBOX!2)or (MAILBOX!3)).
•The unit announces “Mailbox (No.)”
and the number of new messages in
the mailbox, and plays back the new
messages.
•If old messages exist with new
messages in the mailbox, only new
messages will be played back.
•When the mailbox has no new
messages,the unit announces
“Mailbox (No.)” and “No new messages.
All message playback”, and plays back
all messages in the mailbox.
When Mailbox 2 or 3 has the password:
1. Press 
(MAILBOX!2)or (MAILBOX!3).
•“Enter Mailbox password” will be heard, and “--” will be 
displayed.
2. Enter the Mailbox password (p. 65).
•The unit announces “Mailbox (No.)” and the number 
of new messages in the mailbox, and plays back the new messages. If there
are no new messages, all messages in the mailbox will be played back.
BOX 3
RINGERFULL
OFF
OFFBOX 
BOX 1BOX 
BOX 2
BOX 1BOX 3
RINGERFULL
OFF
OFFBOX 2
Ex. Mailbox 2
67
Answering System
Listening to Messages
For assistance, please call: 1-800-211-PANA(7262)
•During playback, the display shows the message number of the mailbox. 
(Ex. While the first message of the mailbox is being played back, “1” is
displayed.)
•At the end of the last message of the mailbox, “End of final message” is heard.
The unit will announce the remaining recording time if it is less than 5 minutes.
•When the mailbox has no messages, the unit announces “Mailbox (No.)” and
“No messages”.
(STOP) ANSWER ON Indicator
MAILBOX Buttons
      ,     ,     ,   
You can see the total number of recorded
messages on the base unit display. If the
ANSWER ON indicator flashes, new
messages have been recorded. The mailbox
icons ( ,  and ) which have new
messages also flash on the base unit display. 
•If only old messages exist in a mailbox, the mailbox
icon will display but will not flash.
BOX 3BOX 2BOX 1
Ex. 10 messages exist;
Mailbox 1 has new messages;
Mailbox 2 has old messages;
Mailbox 3 has no messages.
To listen to messages with the handset, see page 71. 
						

							68
Listening to Messages
To stop
operationPress (STOP).
•To resume playback, press the MAILBOX button
((MAILBOX!1), (MAILBOX!2)or (MAILBOX!3)) whose
message is being played.
•If you do not press any button for 60 seconds or if you press
(STOP)again, the playback mode will be canceled.
Press Ü.
•If you press within 5 seconds of playback, the previous
message will be played.
Press á.
During playback
To repeat
message
To skip
message
Slow Talk message playback
For easier listening of recorded messages, you can slow down the
playback speed.
Press the MAILBOX button (
(MAILBOX!1), (MAILBOX!2)or (MAILBOX!3))
whose message is being played.
•The playback speed will slow down by 30%.
•To return to the normal speed, press the MAILBOX button again during playback.
•Each time you press the MAILBOX button during playback, the playback speed
will change to slow/normal.
•The playback speed will return to normal after you finish listening to messages.
Erasing Messages
The unit will announce the remaining recording time after playback, if it is
less than 5 minutes. New messages cannot be recorded when:
—“Memory full” is heard.
—“ ” is displayed on the base unit.
—the ANSWER ON indicator flashes rapidly (only when the Answering
System is on).
Erase some, or all, of the messages. We recommend you erase
unnecessary messages after each playback.
FULL
To adjust the speaker volume:
9 levels (0–8) are available during playback. 
To increase, press 
Ñ. To decrease, press Ö. 
						

							You can record your own voice memo message of up to 3 minutes, in the
desired mailbox for other users or yourself.
1
Press (MEMO).
•“Please select Mailbox” is heard.
2
Within 5 seconds, press a mailbox button ((MAILBOX!1), (MAILBOX!2)
or (MAILBOX!3)).
3
After a long beep, talk clearly approximately
20 cm (8 inches) away from the MIC.
•The base unit display shows the elapsed
recording time. 
•If you record for over 3 minutes, the unit will
stop recording. 
4
When finished, press (MEMO)or (STOP).
•A beep sounds.
•If 
“”displays, 6 beeps sound and “Your message was not recorded. Record
your message again.” is announced, start again from step 1.
•If “Memory full” and 6 beeps are heard, the unit will exit recording mode.
Erase some, or all, of the messages (see this page) and try again from step 1.
•
When the memo message is played back with the handset, the handset display will show
the message number of the mailbox and caller information will not be displayed (p. 72).
69
Answering System
For assistance, please call: 1-800-211-PANA(7262)
Erasing a specific message
Press (ERASE)while the message you want to erase is being played 
(p. 67).
•A short beep will sound and the message will be erased.
•The unit will continue to play the next message.
Erasing all messages in the mailbox
All of the recorded messages in the desired mailbox can be erased at one
time.
1
Press (ERASE)while the base unit is not being used.
•“To erase all messages, please select Mailbox” is heard.
2
Within 5 seconds, press the MAILBOX button ((MAILBOX!1),
(MAILBOX!2)or (MAILBOX!3)).
•If the Mailbox 2 or 3 has the password, enter it (p. 65).
•A long beep sounds and “Mailbox (No.)” and “No messages” are heard.
Recording a Memo Message
BOX 2BOX  BOX 3
RINGERFULL
OFF
OFFBOX 1
Ex. Mailbox 1 is selected. 
						

							70
Transferring a Call to a Mailbox
When you answered a call, and the caller wants to talk to someone who
the caller knows is not available, you can place the caller into one of the
mailboxes, where the caller can leave a message.
The following is how calls must be transferred to a mailbox: 
After you answered a call, you may announce that person the caller
wishes to speak to is not available, and remind the caller to press the #
sign and the mailbox number if necessary
.
1
You may remind the caller to press the #
sign and the mailbox number if necessary,
and press 
(HOLD)(TRANSFER)on the
handset or press
(LOCATOR/INTERCOM/TRANSFER)on the
base unit.
•The call is put on hold and the IN USE indicator
flashes on the base unit.
2
Press (9)to hang up the call.
After you press (9):
The caller will then hear the greeting message (p. 22), and while that
message is playing the caller can press (#)(1)(Mailbox 1), (#)(2)(Mailbox 2)
or (#)(3)(Mailbox 3). After that the caller will hear “Please leave your message”.
The caller can leave a message in the mailbox.
OR
If the caller does not specify the mailbox, the caller can leave a message in
Mailbox 1 after the greeting message.
•Even if you subscribed to a Caller ID service (p. 34), caller information will not
display while the message that the caller left is being played on the handset. The
caller information will be recorded in the Caller List (p. 35) if the transferred call is
an in-coming call.
SPPRIVACY[1]
Press extension#
to transfer
0-8=Extension
9=MailboxIN USE
SPPRIVACY[1]
Off
00-00-30IN USE
PLAY
Ex. Using Handset
Ex. Using Handset
Interrupting remote operation (p. 74)
If a user is accessing a mailbox from a remote location, and you
mistakenly answer the call;
1. Press 
(HOLD)(TRANSFER)on the handset or
(LOCATOR/INTERCOM/TRANSFER)on the base unit. 
2. Press 
(9). 
The user can then access a mailbox, by entering the remote code or
the mailbox password (see “Remote Operation from a Touch Tone
Phone”, p. 74).