Panasonic Kx Fpc91 Fax Machine Users Manual

							41
Sending Faxes
Sending to pre-programmed parties in the broadcast memory
The same document will be sent to the specific parties whose numbers are stored in broadcast
memory.
The memory capacity is approx. 25 pages based on the ITU-TNo. 1 Test Chart in standard
resolution (p. 81).
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting (p. 35).
2
Rotate until the following is
displayed.
Display:
3
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report
(see below).
FAX START

JOG DIAL
RESOLUTION
FACE DOWN
STOPJOG DIAL
RESOLUTIONFAX START
SET
Display
Note:
lIf you select the “FINE”, “SUPERFINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
lIf one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
To cancel the broadcast setting
1.Press while the unit displays the
following message.
Display:
lThe display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING
STOP
NO.
01
02
03
04Mike
Peter
Sam
KimUSAGE TIME
0110
0108
0109
0110
00437PAGES 
02
02
02
02
008OK
OK
OK
OK START TIMEJan. 10 2000 09:36AM
YOUR LOGO    :
YOUR FAX NO. :
Jan. 10 09:31AM
Jan. 10 09:33AM
Jan. 10 09:34AM
Jan. 10 09:35AM
TOTALRESULT
OTHER FACSIMILE
BROADCAST REPORT
Sample of a broadcast sending report 
						

							42
Receiving Faxes
Setting the unit to receive faxes!
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 45)
Turn AUTO ANSWER  on  by
pressing ,
and set the desired ring count
(default setting: 3 rings).
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 46, 47)
Connect an answering
machine and set the ring
count of the answering
machine to less than 4.
lSet the ring count in the
FAX ONLY mode of the fax
machine to “5 EXT.TAM”, if
you use with AUTO
ANSWER on.
When receiving voice calls:
The answering device will
record voice messages.
When receiving fax calls:
The fax machine will
disconnect the answering
machine and receive
documents.
Answering machine 
         (not included)
With answering machine
MEMORY%    ON
AUTO ANSWER
t
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate. 
						

							43
Receiving Faxes
With PC
If you have a
computer
attached to the
same telephone
line, see page 47.
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(feature
#31 on page 57)
Select the same ring pattern
assigned to the facsimile
number.
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 44)
Turn AUTO ANSWER off by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax call.
FAX START
RingRingRing
Mostly voice calls
TEL/FAX mode
If you are near
the unit and want
to use it to
receive voice
calls yourself and
fax calls
automatically, see
pages 48 and 49.
MEMORY%    ON MEMORY%    ON
AUTO ANSWER AUTO ANSWER
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax
from an extension
phone. If you
answer a call with
an extension
phone and hear
the fax calling
tone, press 
(pre-selected fax
activation code)
to receive a fax
(p. 50).
9 
						

							44
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press .
3
Replace the handset.
lThe unit will start fax reception.CONNECTING.....
FAX START
Handset
STOPAUTO ANSWER
FAX START
Display
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
“OFF” (p. 58).
STOP
TELmode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 15 rings,
the unit will temporarily switch to the fax and
the caller can send a document.
lUp to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory;
— the display will show an error message and the
following message alternately.
Display:
— slow beeps will sound (memory reception alert).
See feature #44 on page 58.
lFollow the instructions on pages 61 and 62 to
solve the problem.
lFor memory capacity, see page 81.FAX INMEMORY
Activating the TELmode
Receiving a fax manually
TALK
FAX1
When the handset rings, press .
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press until a single beep is heard.
lThe only way to stop receiving a fax is by
pressing on the main unit.
STOP
FAX
TALK
nWith the handset
nWith the main unit 
						

							45
Receiving Faxes
JOG DIAL
AUTO ANSWER
SET
Display
If you have a telephone line just for faxes, we recommend the following setup.
Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
FAX ONLYmode!
(all calls are received as faxes)
If the arrow (t) is not shown on the right of the
display, turn it on by pressing .
lThe display will show the current number of rings
before the unit answers a call in the FAX ONLY
mode.
Display:
lIf necessary, rotate until the desired
ring count is displayed and press .
ON
lWhen receiving calls, the unit will automatically
answer all calls and only receive fax documents.t
SET
JOG DIAL
AFTER 3 RINGS
PICKUP & RCV FAX
AUTO ANSWER
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
Activating the FAX ONLYmode
Note:
lIf the arrow (t) is already shown on the right of the display and you wish to change the ring count, turn
the arrow off once then on again by pressing and follow the instructions above.
lThis mode should not be used with a telephone line which is used for both voice and fax calls. Fax
communication will be attempted even if someone is trying to call you.
AUTO ANSWER 
						

							46
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
Note:
lDo not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the
greeting message, all incoming calls will be routed to the fax machine from the answering machine even
while the greeting message is playing.
lWe recommend you keep the greeting message to around 10 seconds long. If the greeting message is
too long, some incoming fax calls may not be answered by the fax machine.
lEvery time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
2
Set the number of rings on the answering machine to less than 4.
lThis will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
4
Activate the answering machine.
5
Set the receive mode of the fax machine to the TEL mode (p. 44) or FAX ONLY mode 
(p. 45).
lIf you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to 
“5 EXT.TAM” (feature #06 on page 55). Using the FAX ONLY mode will allow you to
receive faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 55.
Remove the stopper with 
your finger and connect 
the cord to the EXT jack.
Telephone line cord
(not included)
Stopper
Answering machine
(not included) 
						

							47
Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
The fax machine will receive documents automatically.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
To use with an answering machine and computer
Wall jack
Computer
Fax machine
Answering machine
(not included)
EXT
Wall jack
We recommend that you always connect the fax machine directly to the wall jack.
Note:
lSet the fax machine to the TELmode.
lThe device which has the shortest ring count will answer a call first.
lIf you use your computer as an answering machine, connect the telephone line cord from the EXTjack to
the computer.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
lThe answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses (pre-selected fax activation code).
lThe fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
lThe fax activation code can be changed in feature #41 (p. 58).
lIf the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct
code.
9 
						

							48
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Note:
lThe fax machine will display the following when
a call is received.
Display:
lThe ringer should be on (p. 22).INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without
ringing. When a call is received, the fax machine will work as follows. To set the TEL/FAX mode,
see below.
To set the TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 59).
2.If the arrow (
t) is not shown on the right of the display, turn it on by pressing .
Display:
ON
t
AUTO ANSWER
The fax machine will not ring.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The fax machine will ring up to 3 times.
Silent fax recognition ring count
The fax machine will automatically 
receive documents without 
ringing.
l The calling party will hear a different 
ring back tone.
Ring
Ring
Ring
Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for the other party’s fax machine that 
does not send a fax calling tone.
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
**If the fax machine activates the fax function,
presson the fax machine in step 2 on
page 49 to talk with the calling party.
STOP 
						

							49
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring count
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 59. The fax machine will not generate
an audible ring during this time.
Silent fax recognition ring count
The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 57. This signal will not ring at
an extension telephone.
Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for the other party’s fax machine that 
does not send a fax calling tone.
l The calling party will hear a different 
ring back tone.
You can answer the call with the 
extension telephone.
1. Lift the handset.
2. Enter           (default code) while the 
ring back tone is heard.**
lThe code number can be changed 
  in feature #49 (p. 59).
0
The fax machine will not ring but 
the extension telephone will ring 
once.
TEL/FAX delayed ring count
l The call is connected. Voice call
Fax calling 
tone* A call is received.
The extension telephone will not ring but 
the fax machine will ring up to 3 times.
Silent fax recognition ring count
The fax machine will automatically 
receive documents without 
ringing.
Ring
Ring
Ring
Ring 
						

							50
Receiving Faxes
Extension telephone!
To the EXT jack 
or the same line
Extension telephone
Note:
lYou can change the fax activation code in feature #41
(p. 58).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone.
You do not have to press on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
l The fax machine will start reception.
9