Panasonic Kx Fb421 Flatbed Plain Paper Fax Operating Instructions

Receiving Faxes
51
Receiving Faxes 
Receiving a fax manually
Activating TEL mode
Set the fax machine to TEL mode by pressing 
{
{{ {RECEIVE MODE}
}} } until the following is 
displayed.
How to receive calls
1When the unit rings, lift the handset to 
answer the call.
2When document reception is required, a fax 
calling tone (slow beep) is heard, or no 
sound is heard, press {
{{ {FAX/START}
}} }.
CONNECTING.....
3Replace the handset.
LThe unit will start fax reception.
Note:
LIf you do not answer the call...

Receiving Faxes
52
Receiving a fax automatically
Activating FAX ONLY mode
1Set the fax machine to FAX ONLY mode by 
pressing {
{{ {RECEIVE MODE}
}} } until the 
following is displayed.
LThe display will show the number of 
rings before the unit answers a call in 
FAX ONLY mode.
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to change the ring 
setting to 2 and press {
{{ {SET}
}} }.
How to receive calls
Just leave it. When receiving calls, the unit will 
automatically answer all calls and only receive...

Distinctive Ring
53
Distinctive Ring
Using two or more phone numbers in a single 
telephone line 
The Distinctive Ring service is a service offered by your local telephone company. This service provides 
several telephone numbers for a single telephone line, and the ring pattern differs according to which 
telephone number the call was addressed to. Originally, this service was designed for the purpose of 
allowing different ring patterns to distinguish which number the call was addressed to.
This unit...

Distinctive Ring
54
If you use more than two 
phone numbers
You may wish to use more than two phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for fax, program the 
ring pattern assigned for fax in feature #32. In 
the example, the ring pattern assigned for fax is 
triple ring, so you should program “C” (triple 
ring).
Programming the...

Copying
55
Copy
Making a copy 
Using the auto document 
feeder 
1Confirm that there are no documents on the 
scanner glass.
Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 15 pages) FACE 
DOWN into the feeder until a single beep is 
heard and the unit grasps the document.
STANDARD
3If necessary, press {
{{ {RESOLUTION}
}} } 
repeatedly to select the desired resolution.
4Press {
{{ {COPY}
}} }.
NUMBER=1
COPY:PRESS START
b
NUMBER=1
OR PRESS NAVI.)
LIf...

Copying
56
Using the scanner glass 
1Confirm that there are no documents in the 
auto document feeder.
Open the document cover and place the 
document FACE DOWN on the scanner 
glass, aligning the top edge of the 
document to the t mark on the unit.
2Close the document cover.
LIf the original is a thick book, do not 
close the document cover.
3If necessary, press {
{{ {
RESOLUTION}
}} } 
repeatedly to select the desired resolution.
4Press {
{{ {
COPY}
}} }.
NUMBER=1
COPY:PRESS START
b
NUMBER=1
OR PRESS...

Copying
57
Convenient way of copying
To enlarge a document 
1.Press {
{{ {>
>> >}
}} } after step 4 on page 55 or page 
56.
ZOOM 100% [+ -]
)
2.Press {
{{ {+
++ +}
}} } to select “150%” or “200%”, then 
press {
{{ {
START}
}} }.
L
When using the auto document feeder, the 
unit will only enlarge the center of the upper 
part of the document. To make an enlarged 
copy of the bottom of the document, turn the 
document around, and then make a copy.
Example: 150% enlarged copy
L
When using the scanner glass,...

Copying
58
To collate multiple copies 
The unit can collate multiple copies in the same 
order as the original document pages.
Using the auto document feeder 
1.After step 4 on page 55, press {
{{ {>
>> >}
}} } 2 times.
COLLATE OFF[+ -]
)
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } repeatedly until the 
following is displayed.
COLLATE ON [+ -]
)
3.Press {
{{ {
START}
}} }.
Using the scanner glass
1.After step 4 on page 56, press {
{{ {>
>> >}
}} } 2 times.
COLLATE OFF[+ -]
)
2.Press {
{{ {+
++ +}
}}...

Features Summary
59
Programmable Features
Programming
The unit provides various programming features.
General programming method
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Select the feature you wish to program.
For basic features (page 60):
Press {
{{ {<
> >}
}} } until the desired feature 
is displayed.
LThe current setting of the feature will be 
displayed.
For advanced features (page 61):
1.Press {
{{ {<
> >}
}} } until the following is 
displayed:
ADVANCED MODE
PRESS SET
2.Press {
{{...

Features Summary
60
Basic features 
Code #01: Setting the date and time 
SET DATE & TIME
PRESS SET
See page 28 for details.
Code #02: Setting your logo 
YOUR LOGO
PRESS SET
See page 29 for details.
Code #03: Setting your fax number 
YOUR FAX NO.
PRESS SET
See page 31 for details.
Code #04: Printing the sending report 
SENDING REPORT
MODE=ERROR [±]
To print and check the sending report for fax 
transmission results (page 42).
ERROR (default):The sending report will be 
printed only when fax transmission...