Panasonic Kx Fb421 Flatbed Plain Paper Fax Operating Instructions

							Receiving Faxes
51
Receiving Faxes 
Receiving a fax manually
Activating TEL mode
Set the fax machine to TEL mode by pressing 
{
{{ {RECEIVE MODE}
}} } until the following is 
displayed.
How to receive calls
1When the unit rings, lift the handset to 
answer the call.
2When document reception is required, a fax 
calling tone (slow beep) is heard, or no 
sound is heard, press {
{{ {FAX/START}
}} }.
CONNECTING.....
3Replace the handset.
LThe unit will start fax reception.
Note:
LIf you do not answer the call within 10 rings, 
the unit will temporarily switch to fax 
reception. The other party can then send a 
fax.
To stop receiving
Press {
{{ {STOP}
}} }.
{STOP}
{FAX/START}
{RECEIVE MODE}
FAX
TEL
TEL MODE 
						

							Receiving Faxes
52
Receiving a fax automatically
Activating FAX ONLY mode
1Set the fax machine to FAX ONLY mode by 
pressing {
{{ {RECEIVE MODE}
}} } until the 
following is displayed.
LThe display will show the number of 
rings before the unit answers a call in 
FAX ONLY mode.
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to change the ring 
setting to 2 and press {
{{ {SET}
}} }.
How to receive calls
Just leave it. When receiving calls, the unit will 
automatically answer all calls and only receive 
fax documents.
{RECEIVE MODE}
{SET} {+} {-}
FAX
TEL
FAX ONLY MODE
3 RINGS 
						

							Distinctive Ring
53
Distinctive Ring
Using two or more phone numbers in a single 
telephone line 
The Distinctive Ring service is a service offered by your local telephone company. This service provides 
several telephone numbers for a single telephone line, and the ring pattern differs according to which 
telephone number the call was addressed to. Originally, this service was designed for the purpose of 
allowing different ring patterns to distinguish which number the call was addressed to.
This unit distinguishes the different ring patterns. If the ring pattern is one which is assigned for a 
telephone, the fax machine keeps on ringing. If the ring pattern is one which assigned for a fax, the fax 
machine will automatically start fax reception. This service is convenient if you wish to have a different 
number for fax in a single telephone line.
To use this service, you must subscribe to the Distinctive Ring service of your local telephone 
company.
Activating the Distinctive Ring 
feature 
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {#
## #}
}} }, then {
{{ {3}
}} }{
{{ {1}
}} }.
DISTINCTIVE RING
MODE=OFF [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “ON”.
DISTINCTIVE RING
MODE=ON [±]
4Press {
{{ {SET}
}} }.
5Press {
{{ {MENU}
}} }.Note:
LWhile the Distinctive Ring feature is 
activated, the display shows the following 
and you cannot change the receiving mode 
while this feature is activated.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number, the 
fax machine will keep on ringing.
{MENU}
{SET}
{+} {-}
FAX
TEL 
						

							Distinctive Ring
54
If you use more than two 
phone numbers
You may wish to use more than two phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for fax, program the 
ring pattern assigned for fax in feature #32. In 
the example, the ring pattern assigned for fax is 
triple ring, so you should program “C” (triple 
ring).
Programming the ring pattern 
assigned for fax 
1Press {
{{ {
MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {#
## #}
}} }, then {
{{ {
3}
}} }{
{{ {
2}
}} }.
FAX RING PATTERN
RING=B-D [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select the ring pattern 
assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern 
of B, C and D
4Press {
{{ {
SET}
}} }.
5Press {
{{ {
MENU}
}} }.
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring)A
Double ring (two short rings)B
Triple ring (short-long-short 
rings)C
Other triple ring (short-short-
long rings)D
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
{MENU}
{SET}
{+} {-} 
						

							Copying
55
Copy
Making a copy 
Using the auto document 
feeder 
1Confirm that there are no documents on the 
scanner glass.
Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 15 pages) FACE 
DOWN into the feeder until a single beep is 
heard and the unit grasps the document.
STANDARD
3If necessary, press {
{{ {RESOLUTION}
}} } 
repeatedly to select the desired resolution.
4Press {
{{ {COPY}
}} }.
NUMBER=1
COPY:PRESS START
b
NUMBER=1
OR PRESS NAVI.)
LIf necessary, enter the number of copies 
(up to 99).
5Press {
{{ {START}
}} }.
LThe unit will start copying.
Note:
LDo not open the document cover when 
making a copy with the auto document 
feeder.
To select the resolution 
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature
This feature is helpful when you want to copy the 
document, then take it for other uses. To use this 
feature, activate feature #34 on page 61.
LThe document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying will be canceled and this 
feature will be turned off automatically.
To stop copying
Press {
{{ {STOP}
}} }.
FACE 
DOWN
Document guides
{STOP}
{START}{RESOLUTION}
{COPY} 
						

							Copying
56
Using the scanner glass 
1Confirm that there are no documents in the 
auto document feeder.
Open the document cover and place the 
document FACE DOWN on the scanner 
glass, aligning the top edge of the 
document to the t mark on the unit.
2Close the document cover.
LIf the original is a thick book, do not 
close the document cover.
3If necessary, press {
{{ {
RESOLUTION}
}} } 
repeatedly to select the desired resolution.
4Press {
{{ {
COPY}
}} }.
NUMBER=1
COPY:PRESS START
b
NUMBER=1
OR PRESS NAVI.)
LIf necessary, enter the number of copies 
(up to 99).
5Press {
{{ {
START}
}} }.
LThe unit will start copying.
Note:
LTo make a clear copy from transparencies, 
place a blank sheet of paper on the top of the 
transparency, and leave the document cover 
open during copying.
TOP
Document 
cover
Scanner glass
{STOP} {START}
{RESOLUTION}
{COPY}
{>} {+} {-} 
						

							Copying
57
Convenient way of copying
To enlarge a document 
1.Press {
{{ {>
>> >}
}} } after step 4 on page 55 or page 
56.
ZOOM 100% [+ -]
)
2.Press {
{{ {+
++ +}
}} } to select “150%” or “200%”, then 
press {
{{ {
START}
}} }.
L
When using the auto document feeder, the 
unit will only enlarge the center of the upper 
part of the document. To make an enlarged 
copy of the bottom of the document, turn the 
document around, and then make a copy.
Example: 150% enlarged copy
L
When using the scanner glass, the unit will 
only enlarge the right bottom corner of the 
document starting from the t mark on the 
unit.
Example: 150% enlarged copyTo reduce a document 
1.Press {
{{ {>
>> >}
}} } after step 4 on page 55 or page 
56.
ZOOM 100% [+ -]
)
2.Press {
{{ {-
-- -}
}} } to select “92%”, “86%” or “72%”, 
then press {
{{ {
START}
}} }.
LSee the following table for the 
recommended reduction rates.
Letter = 216 mm × 279 mm (8
1/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
LLegal sized document is available only when 
using the auto document feeder.
Example: 72% reduced copy
Note:
LIf the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second sheet will be deleted.
LIf the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
AB
CDAB
CD
Original document
Enlarged copy
AB
CDAB
CD
Scanner glass
Original document Enlarged copy
SettingRecording 
paper sizeOriginal 
document 
size
100% 
(default)Letter Letter
Legal Letter, A4, 
Legal
A4 A4, Letter
92%Letter A4
86%Letter A4
72%Letter Legal
A4 Legal
Original document
Reduced copy
AB
CDAB
CD 
						

							Copying
58
To collate multiple copies 
The unit can collate multiple copies in the same 
order as the original document pages.
Using the auto document feeder 
1.After step 4 on page 55, press {
{{ {>
>> >}
}} } 2 times.
COLLATE OFF[+ -]
)
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } repeatedly until the 
following is displayed.
COLLATE ON [+ -]
)
3.Press {
{{ {
START}
}} }.
Using the scanner glass
1.After step 4 on page 56, press {
{{ {>
>> >}
}} } 2 times.
COLLATE OFF[+ -]
)
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } repeatedly until the 
following is displayed.
COLLATE ON [+ -]
)
3.Press {
{{ {
START}
}} }.
Example:PAGES=01 01%
FINE
u
NEXT DOCUMENT
PRESS START
b
NEXT DOCUMENT
OR WAIT TO COPY
LTo copy a single page, wait for the fax 
machine to start copying.
LTo copy multiple pages, place the next 
page on the scanner glass and press 
{
{{ {
START}
}} }.
To copy more pages, repeat this 
operation.
When you finish scanning all pages, wait 
for the fax machine to start copying.Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn off 
automatically.
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
4
4
3
3
2
2
1
1 
						

							Features Summary
59
Programmable Features
Programming
The unit provides various programming features.
General programming method
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Select the feature you wish to program.
For basic features (page 60):
Press {
{{ {<
> >}
}} } until the desired feature 
is displayed.
LThe current setting of the feature will be 
displayed.
For advanced features (page 61):
1.Press {
{{ {<
> >}
}} } until the following is 
displayed:
ADVANCED MODE
PRESS SET
2.Press {
{{ {SET}
}} }.
3.Press {
{{ {<
> >}
}} } until the desired 
feature is displayed.
LThe current setting of the feature will 
be displayed.
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired setting 
is displayed.
LThis step may be slightly different 
depending on the feature.
4Press {
{{ {SET}
}} }.
LThe setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press {
{{ {MENU}
}} }.
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and 2-digit number) instead of 
using {
{{ {<
> >}
}} }.
1.Press {
{{ {MENU}
}} }.
2.Press {
{{ {#
## #}
}} } and the 2-digit code number.
3.Follow steps 3 to 5 on this page.
To cancel programming
Press {
{{ {MENU}
}} } to exit the program.
{SET} {MENU}
{} {+} {-} 
						

							Features Summary
60
Basic features 
Code #01: Setting the date and time 
SET DATE & TIME
PRESS SET
See page 28 for details.
Code #02: Setting your logo 
YOUR LOGO
PRESS SET
See page 29 for details.
Code #03: Setting your fax number 
YOUR FAX NO.
PRESS SET
See page 31 for details.
Code #04: Printing the sending report 
SENDING REPORT
MODE=ERROR [±]
To print and check the sending report for fax 
transmission results (page 42).
ERROR (default):The sending report will be 
printed only when fax transmission fails.
ON:The sending report will be printed out after 
every transmission.
OFF:The sending report will not be printed out.
Code #06: Changing the ring setting in FAX 
ONLY mode
FAX RING COUNT
RINGS=3 [±]
To change the number of rings before the unit 
answers a call in FAX ONLY mode.
You can select from 1, 2, 3 (default), 4 and 5 
EXT.TAM. If you are using the unit with an 
answering machine, set to “5 EXT.TAM”.
Code #12: Securing the remote operation for 
the answering machine 
REMOTE TAM ACT.
MODE=OFF [±]
If you are using the unit with an answering 
machine, activate this feature, and program the 
remote activation ID to secure the remote 
operation for the answering machine.
1.Follow steps 1 and 2 on page 59.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to select “ON”.
3.Press {
{{ {SET}
}} }.
4.Enter your ID from 1 to 5 digits, using 0–9, * 
and #.
LThe default ID is “11”.
5.Press {
{{ {SET}
}} }.
6.Press {
{{ {MENU}
}} }.
Code #13: Setting the dialing mode 
DIALING MODE
MODE=TONE [±]
If you cannot dial, change this setting depending 
on your telephone line service.
TONE (default):For tone dial service.
PULSE:For rotary pulse dial service.
Code #16: Setting the recording paper size 
PAPER SIZE
=LETTER [±]
LETTER (default):Letter or legal size paper.
A4:A4 size paper.
Code #17: Setting the ringer pattern 
RINGER PATTERN
MODE=A [±]
You can select from A (default), B and C. The 
selected ringer pattern will sound during setting.