Panasonic Kx Fb421 Flatbed Plain Paper Fax Operating Instructions

							Sending Faxes
41
Fax
Sending a fax manually using the auto document 
feeder  
1
Confirm that there are no documents on the 
scanner glass.
Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 15 pages) FACE 
DOWN into the feeder until a single beep is 
heard and the unit grasps the document.
STANDARD
3If necessary, press {
{{ {RESOLUTION}
}} } 
repeatedly to select the desired resolution.
4Press {
{{ {MONITOR}
}} }.
TEL=
PRESS STATION OR
b
TEL=
PRESS NAVI. [)]
5Dial the fax number.
Example:TEL=5678901
6Start sending.
When a fax tone is heard:
Press {
{{ {FAX/START}
}} }.
When the other party answers your call:
Lift the handset and ask them to press their 
start button. When the fax tone is heard, 
press {
{{ {FAX/START}
}} }.
CONNECTING.....
STANDARD
LThe document will be ejected on top of 
the document guides.
Note:
LDo not open the document cover when 
sending a fax with the auto document feeder.
To select the resolution 
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
originals with normal-sized characters.
–“FINE”: For originals with small printing.
–“SUPER FINE”: For originals with very small 
printing. This setting only works with other 
compatible fax machines.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” or 
“PHOTO” setting will increase transmission 
time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next 
sheet.
To redial the last number 
Press {
{{ {REDIAL/PAUSE}
}} }.
LIf the line is busy, the unit will automatically 
redial the number up to 2 times.
LDuring redial, the following will be displayed.
WAITING REDIAL
LTo cancel redialing, press {
{{ {STOP}
}} }.
FACE 
DOWN
Document guides
{FAX/START}{RESOLUTION} {MONITOR} {REDIAL/PAUSE}
{STOP} 
						

							Sending Faxes
42
To transmit more than 15 pages at a time
Insert the first 15 pages of the document. Add 
the other pages (up to 15 at a time) before the 
last page feeds into the unit.
Convenient way to send a fax
You can dial the fax number first before inserting 
the document. This is convenient if the other 
party’s number is indicated on the document.
1.Enter the fax number.
2.Insert the document.
3.Press {
{{ {
FAX/START}
}} }.
Sending from memory (Quick scan 
feature)  
You can scan the document into memory before 
sending. To use this feature, activate feature #34 
on page 61.
1.Insert the document.
2.Enter the fax number.
3.Press {
{{ {
FAX/START}
}} }.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data. If the document exceeds 
the memory capacity, sending will be 
canceled and this feature will be turned off 
automatically. Transmit the entire document 
manually.
To stop transmission
Press {
{{ {
STOP}
}} }.
Sending report for confirmation 
This report will provide you with a printed record 
of transmission results. To use this feature, 
activate feature #04 (page 60). For the 
communication message in the result column, 
see page 64.
Journal report 
The unit stores the 30 most recent fax 
communication results. To print manually, see 
page 79. To print automatically after every 30 
new fax communications, activate feature #22 
(page 61). For the communication message in 
the result column, see page 64. 
						

							Sending Faxes
43
Sending a fax manually using the scanner glass 
By using the scanner glass, you can send a page from booklets or small sized paper that cannot be sent 
with the auto document feeder.
1Confirm that there are no documents in the 
auto document feeder.
Open the document cover.
2Place the document FACE DOWN on the 
scanner glass, aligning the top edge of the 
document to the t mark on the unit.
3Close the document cover.
LIf the original is a thick book, do not 
close the document cover.
4If necessary, press {
{{ {RESOLUTION}
}} } 
repeatedly to select the desired resolution 
(page 41).
5Dial the fax number.
Example:TEL=5678901
6Press {
{{ {FAX/START}
}} }.
PUT DOC ON GLASS
PRESS START
LConfirm that the document is placed 
correctly on the scanner glass.
7Press {
{{ {FAX/START}
}} }.
Example:PAGES=01  01%
STANDARD
u
NEXT DOCUMENT
PRESS START
b
NEXT DOCUMENT
OR WAIT TO SEND
LTo send a single page, wait for the fax 
machine to start sending.
LTo send multiple pages, place the next 
page on the scanner glass and press 
{
{{ {FAX/START}
}} }.
To send more pages, repeat this 
operation. When you finish scanning all 
pages, wait for the fax machine to start 
sending.
TOP
Document 
cover
Scanner glass
{RESOLUTION}
{FAX/START} 
						

							Sending Faxes
44
Documents you can send 
Using the auto document feeder
Note:
LRemove clips, staples or other similar fasteners.
LDo not send the following types of documents: (Use the scanner glass for fax transmission.)
–Chemically treated paper such as carbon or carbonless duplicating paper
–Electrostatically charged paper
–Badly curled, creased or torn paper
–Paper with a coated surface
Using the scanner glass
Effective scanning area on the scanner glass changes depending on the paper size setting (feature #16 
on page 60).
Note for the auto document feeder and the scanner glass
LCheck that ink, paste or correction fluid has dried completely.
LDo not send the following types of documents: (Use copies for fax transmission.)
–Paper with a faint image
–Paper with printing on the opposite side that can be seen through the other side (i.e. newspaper)
LTo transmit the document with a width of less than standard A4 size (210 mm), we recommend 
transmitting the document using the scanner glass. Minimum size Maximum size Effective scanning area Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2
(12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 75 g/m2
(16 lb. to 20 lb.)
When the paper size is set to “LETTER”: When the paper size is set to “A4”:
128 mm
(5)
182 mm
(7 
3/16)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
Document width 216 mm (8 1/2)
208 mm (8 3/16)
 4 mm  4 mm 4 mm  4 mm
Scanned
area
208 mm
(8 3/16) 
271
 mm
(10 11/16)
4 mm 4 mm
Scanned
area 4 mm
 4 mm
Scanner glass
202 mm
(7 15/16)
288
 mm
(11 3/8)5 mm 4 mm
Scanned
area 4 mm
 4 mm
Scanner glass 
						

							Sending Faxes
45
Sending a fax using one-touch dial and navigator 
directory 
Before using this feature, program the desired names and telephone numbers into one-touch dial and 
navigator directory (page 32, 33).
1Confirm that there are no documents on the 
scanner glass.
Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 15 pages) FACE 
DOWN into the feeder until a single beep is 
heard and the unit grasps the document.
STANDARD
3If necessary, press {
{{ {RESOLUTION}
}} } 
repeatedly to select the desired resolution 
(page 41).
4Enter the fax number.
Using stations 1–3:
Press the desired station key.
Using stations 4–6: 
Press {
{{ {LOWER}
}} }, then press the desired 
station key.
Using navigator directory:
Press {
{{ {<
> >}
}} }, then press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } 
to display the desired entry and press 
{
{{ {SET}
}} }.
LIf the desired name has not been stored 
in navigator directory, press {
{{ {STOP}
}} } 
and dial the number manually.
Note:
LDo not open the document cover while 
sending a fax with the auto document feeder.
FACE 
DOWN
Document guides
Station keys
{LOWER} {} {+} {-}
{STOP}{RESOLUTION}
{SET}
{FAX/START} 
						

							Sending Faxes
46
To send a fax using the scanner glass
1.Confirm that there are no documents in the 
auto document feeder.
Open the document cover.
2.Place the document FACE DOWN, then 
close the document cover.
3.Enter the fax number.
4.Press {
{{ {
FAX/START}
}} }.
LTo send a single page, wait for the fax 
machine to start sending.
LTo send multiple pages, place the next 
page and press {
{{ {
FAX/START}
}} }.
To send more pages, repeat this 
operation. When you finish scanning all 
pages, wait for the fax machine to start 
sending.
Fax auto redial 
If the line is busy or if there is no answer, the unit 
will automatically redial the number up to 2 
times.
LThis feature is also available for delayed 
transmission (feature #25 on page 61).
LDuring redial, the following will be displayed.
WAITING REDIAL
LTo cancel redialing, press {
{{ {
STOP}
}} }.
If your unit does not send a fax
LConfirm the stored telephone number on the 
display and check that the number dialed is 
answered by the other party’s machine.
LThe connecting tone will be heard during 
dialing to tell you the status of the other 
party’s machine (feature #76 on page 63). 
						

							Sending Faxes
47
Broadcast transmission 
This feature is useful for sending the same document to more than one party (up to 20 entries). First 
program the entries, then see page 49 for transmission.
LThe broadcast function utilizes station 1. The one-touch dial function will be canceled.
LThe broadcast key can accept one-touch dial and navigator entries.
Programming entries into the 
broadcast memory
1Press {
{{ {MENU}
}} } repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
2Press {
{{ {BROADCAST}
}} }.
STATION 1
DIAL MODE [±]
3Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the following is 
displayed.
STATION 1
BROADCAST [±]
4Press {
{{ {SET}
}} }.
DIR= [00]
NAVI.[+ -] & SET
5Program entries.
Using stations 2 and 3:
Press the desired station key.
Example:DIR=ANN [01]
STORE:PRESS SET
Using stations 4–6:
Press {
{{ {LOWER}
}} }, then press the desired 
station key.
Using navigator directory:
Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry is 
displayed and press {
{{ {SET}
}} }.
6Press {
{{ {SET}
}} } after programming all of the 
desired entries.
REGISTERED
u
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
7Press {
{{ {STOP}
}} } to exit the program.
Note:
LIf you program the wrong entry, press 
{
{{ {STOP}
}} } after step 5 to erase the entry.
LConfirm the stored entries by printing a 
broadcast programming list (page 79).
Station keys{MENU}
{SET} {+} {-}
{STOP} {BROADCAST}
{LOWER} 
						

							Sending Faxes
48
Adding a new entry into the 
broadcast memory
1Press {
{{ {>
>> >}
}} }.
DIRECTORY [+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the following is 
displayed.

b
SEND:PRESS SET
EDIT:PRESS MENU
3Press {
{{ {
MENU}
}} }.
BROADCAST
ADD=@ DELETE=#
4Press {
{{ {*
** *}
}} }.
5Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry 
you want to add is displayed.
LNavigator:
Example:Mary
15843724123
LStation 2:
Example:Peter 
19265532168
6Press {
{{ {
SET}
}} }.
REGISTERED
u
Example:Nikki
13852179365
LTo add other entries, repeat steps 5 and 
6 (up to 20 entries).
7Press {
{{ {
STOP}
}} } to exit the program.
Erasing a stored entry in the 
broadcast memory
1Press {
{{ {>
>> >}
}} }.
DIRECTORY [+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the following is 
displayed.

b
SEND:PRESS SET
EDIT:PRESS MENU
3Press {
{{ {
MENU}
}} }.
BROADCAST
ADD=@ DELETE=#
4Press {
{{ {#
## #}
}} }.
5Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry 
you want to erase is displayed.
LNavigator:
Example:Dick
13281432968
LTo cancel erasing, press {
{{ {
STOP}
}} }.
6Press {
{{ {
SET}
}} }.
DELETE OK?
YES:SET/NO:STOP
7Press {
{{ {
SET}
}} }.
DELETED
u
Example:Bob
0123456
LTo erase other entries, repeat steps 5 to 
7.
8Press {
{{ {
STOP}
}} } to exit the program.
{SET} {} {+} {-}
{STOP}
MENU
{SET} {} {+} {-}
{STOP}
{MENU} 
						

							Sending Faxes
49
Sending the same document 
to pre-programmed parties 
using the auto document 
feeder 
1Confirm that there are no documents on the 
scanner glass.
Insert the document FACE DOWN into the 
feeder.
LIf necessary, press {
{{ {
RESOLUTION}
}} } 
repeatedly to select the desired 
resolution (page 41).
2Press {
{{ {
BROADCAST}
}} }.
LYou can also use the navigator key.
Press {
{{ {<
> >}
}} }, then press {
{{ {+
++ +}
}} } or 
{
{{ {-
-- -}
}} } until the following is displayed, and 
press {
{{ {
SET}
}} }.

b
SEND:PRESS SET
EDIT:PRESS MENU
LThe document will be fed into the unit 
and scanned into memory. The unit will 
then transmit the data to each entry, 
calling each number sequentially.
LAfter transmission, the stored document 
will be erased automatically, and the 
unit will automatically print a broadcast 
sending report. 
Note:
LDo not open the document cover while 
sending a fax with the auto document feeder.LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can transmit will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf one of the entries is busy or does not 
answer, it will be skipped. All skipped entries 
will be redialed up to 2 times after all of the 
other entries have been called.
To send the same document to more than 
one party only once
You can also select the parties for each 
transmission.
1.Insert the document.
2.Press {
{{ {>
>> >}
}} }.
3.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the following is 
displayed.

PRESS SET
4.Press {
{{ {
SET}
}} } to start programming the entries 
you want to transmit to.
DIR= [00]
NAVI.[+ -] & SET
5.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry you 
want to transmit to is displayed.
Example:Bill
6543210
6.Press {
{{ {
SET}
}} }.
Example:DIR=Bill [01]
SEND:PRESS SET
LTo program other entries, repeat steps 5 
and 6 (up to 20 entries).
7.Press {
{{ {
SET}
}} } to start transmission to the 
programmed entries.
FACE 
DOWN
{BROADCAST}
{} {+} {-}
{STOP}{RESOLUTION}
{SET}
{FAX/START} 
						

							Sending Faxes
50
To send the same document to 
pre-programmed parties using the scanner 
glass
1.Confirm that there are no documents in the 
auto document feeder.
Open the document cover.
2.Place the document FACE DOWN, then 
close the document cover.
LIf necessary, press {
{{ {
RESOLUTION}
}} } 
repeatedly to select the desired resolution 
(page 41).
3.Press {
{{ {
BROADCAST}
}} }.
PUT DOC ON GLASS
PRESS START
LConfirm that the document is placed on 
the scanner glass.
4.Press {
{{ {
FAX/START}
}} }.
Example:PAGES=01 01%
STANDARD
u
NEXT DOCUMENT
PRESS START
b
NEXT DOCUMENT
OR WAIT TO SEND
LTo send a single page, wait for the fax 
machine to start sending.
LTo send multiple pages, place the next 
page on the scanner glass and press 
{
{{ {
FAX/START}
}} }.
To send more pages, repeat this 
operation. When you finish scanning all 
pages, wait for the fax machine to start 
sending.
To cancel the broadcast setting
1.Press {
{{ {
STOP}
}} } while the unit displays the 
following.
BROADCASTING
LThe display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2.Press {
{{ {
SET}
}} }.