Panasonic Kx Fb421 Flatbed Plain Paper Fax Operating Instructions

							Initial Programming
31For fax advantage assistance, call 1-800-435-7329.
Setting your fax number 
1Press {
{{ {
MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {<
> >}
}} } until the following is 
displayed.
YOUR FAX NO.
PRESS SET
3Press {
{{ {
SET}
}} }.
NO.=
4Enter your fax number, up to 20 digits, 
using the dial keypad.
Example:NO.=1234567
5Press {
{{ {
SET}
}} }.
LThe next feature will be displayed.
6Press {
{{ {
MENU}
}} }.
Note:
LYou can enter your fax number by pressing 
{
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } in step 4. In this case, press {
{{ {>
>> >}
}} } 
to move the cursor.
LThe {
{{ {*
** *}
}} } button replaces the digit with a “+” 
and the {
{{ {#
## #}
}} } button replaces it with a space.
Example: +234 5678
Press {
{{ {*
** *}
}} }{
{{ {
2}
}} }{
{{ {
3}
}} }{
{{ {
4}
}} }{
{{ {#
## #}
}} }{
{{ {
5}
}} }{
{{ {
6}
}} }{
{{ {
7}
}} }{
{{ {
8}
}} }.
LTo enter a hyphen in a telephone number, 
press {
{{ {
FLASH}
}} }.
To correct a mistake
Press {
{{ {<
> >}
}} } to move the cursor to the 
incorrect number, and make the correction.
To delete a number
Press {
{{ {<
> >}
}} } to move the cursor to the 
number you want to delete and press {
{{ {
STOP}
}} }.
{FLASH}
{STOP} {MENU}
{SET} {} {+} {-}
(Hyphen)
(Delete) 
						

							Automatic Dialing
32
Telephone
Storing names and telephone numbers into 
one-touch dial 
For rapid access to frequently dialed numbers, the unit provides 6 entries for one-touch dial.
LStation 1 can be used alternatively as broadcast key (page 47).
1Press {
{{ {MENU}
}} } repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
2Select the desired station key.
For station 1:
1.Press station 1.
STATION 1
DIAL MODE [±]
2.Press {
{{ {SET}
}} }.
For stations 2 and 3:
Press one of the station keys.
For stations 4–6: 
Press {
{{ {LOWER}
}} }, then press one of the 
station keys.
3Enter the name, up to 10 characters (see 
page 30 for instructions).
Example:NAME=John
STORE:PRESS SET
4Press {
{{ {SET}
}} }.
Example:=
5Enter the telephone number, up to 30 
digits, using the dial keypad.
Example:=1114497
LIf you want to enter a hyphen, press 
{
{{ {FLASH}
}} }.
6Press {
{{ {SET}
}} }.
REGISTERED
u
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
LTo program other entries, repeat steps 
2 to 6.
7Press {
{{ {STOP}
}} } to exit the program.
Helpful hint:
LYou can confirm the stored entries in the 
telephone number list (page 79).
Note:
LA hyphen or a space entered in a telephone 
number counts as two digits.
To correct a mistake
Press {
{{ {<
> >}
}} } to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {
{{ {<
> >}
}} } to move the cursor to the 
character/number you want to delete, and press 
{
{{ {STOP}
}} }.
Station keys
(Delete)
(Hyphen){MENU}{FLASH}
{} {SET}
{STOP} {LOWER} 
						

							Automatic Dialing
33
Storing names and telephone numbers into 
navigator directory 
For rapid access to frequently dialed numbers, the unit provides the navigator directory (100 entries).
1Press {
{{ {MENU}
}} } repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
2Press {
{{ {>
>> >}
}} }.
NAME=
STORE:PRESS SET
3Enter the name, up to 10 characters (see 
page 30 for instructions).
Example:NAME=Alice
STORE:PRESS SET
4Press {
{{ {SET}
}} }.
NO.=
5Enter the telephone number, up to 30 
digits, using the dial keypad.
Example:NO.=5552233
LIf you want to enter a hyphen, press 
{
{{ {FLASH}
}} }.
6Press {
{{ {SET}
}} }.
REGISTERED
u
NAME=
STORE:PRESS SET
LTo program other entries, repeat steps 
3 to 6.
7Press {
{{ {MENU}
}} } to exit the program.
Helpful hint:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been pre-programmed. If you 
cannot solve a problem, call using this entry 
(page 36). If unnecessary, you can erase it 
(page 35).
LYou can confirm the stored entries in the 
telephone number list (page 79).
Note:
LWhen the following is displayed in step 6, you 
can store only 5 more entries.
REGISTERED
SPACE= 5 DIRS.
LIf there is no space to store new entries, the 
following is displayed in step 6. Erase 
unnecessary entries (page 35).
REGISTERED
DIRECTORY FULL
LA hyphen or a space entered in a telephone 
number counts as two digits.
To correct a mistake
Press {
{{ {<
> >}
}} } to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {
{{ {<
> >}
}} } to move the cursor to the 
character/number you want to delete, and press 
{
{{ {STOP}
}} }.
{STOP} {FLASH} {MENU}
{SET} {}
(Hyphen)
(Delete) 
						

							Automatic Dialing
34
Editing a stored entry
1
Press {
{{ {>
>> >}
}} }.
DIRECTORY [+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry is 
displayed.
Example:Mary
0123456
b
SEND:PRESS SET
EDIT:PRESS MENU
3Press {
{{ {MENU}
}} }.
Example:NAME=Mary
EDIT=@ DELETE=#
4Press {
{{ {*
** *}
}} }.
Example:NAME=Mary
STORE:PRESS SET
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name (see page 30 and page 33 for 
instructions).
6Press {
{{ {SET}
}} }.
Example:NO.=0123456
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see page 33.
8Press {
{{ {SET}
}} }.
REGISTERED
{SET} {>} {+} {-}
MENU 
						

							Automatic Dialing
35
Erasing a stored entry
1
Press {
{{ {>
>> >}
}} }.
DIRECTORY [+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry is 
displayed.
Example:Peter
9876543
b
SEND:PRESS SET
EDIT:PRESS MENU
3Press {
{{ {MENU}
}} }.
Example:NAME=Peter
EDIT=@ DELETE=#
4Press {
{{ {#
## #}
}} }.
DELETE OK?
YES:SET/NO:STOP
LTo cancel erasing, press {
{{ {STOP}
}} }.
5Press {
{{ {SET}
}} }.
DELETED
LThe stored name and number are 
erased.
{STOP} {SET} {>} {+} {-}
MENU 
						

							Automatic Dialing
36
Making a phone call using one-touch dial and 
navigator directory 
Before using this feature, program the desired names and telephone numbers into one-touch dial and 
navigator directory (page 32, 33).
Using one-touch dial 
1Press {
{{ {MONITOR}
}} } or lift the handset.
TEL=
PRESS STATION OR
b
TEL=
PRESS NAVI. [)]
2Select the desired station key.
For stations 1–3:
Press the desired station key.
For stations 4–6: 
Press {
{{ {LOWER}
}} }, then press the desired 
station key.
LThe unit will start dialing automatically.
Using the directory
1Press {
{{ {>
>> >}
}} }.
DIRECTORY [+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry is 
displayed.
Example:Lisa
2233445
b
SEND:PRESS SET
EDIT:PRESS MENU
LIf the desired name has not been stored, 
press {
{{ {STOP}
}} } and dial the number 
manually.
3Press {
{{ {MONITOR}
}} } or lift the handset.
LThe unit will start dialing automatically.
To search for a name by initial
Example:“Lisa”
1.Press {
{{ {>
>> >}
}} }.
2.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } to enter the directory.
3.Press {
{{ {5}
}} } repeatedly until any name with the 
initial “L” is displayed (see the character table 
on page 30).
LTo search for symbols (not letters or 
numbers), press {
{{ {*
** *}
}} }.
4.Press {
{{ {+
++ +}
}} } until “Lisa” is displayed.
LTo stop the search, press {
{{ {STOP}
}} }.
LTo make a call, press {
{{ {MONITOR}
}} } or lift 
the handset.
Station keys
{LOWER} {MONITOR}
{STOP} {>} {+} {-} 
						

							Caller ID
37
Caller ID
Caller ID service from your phone company
This unit is compatible with the Caller ID service offered by your local telephone company. To 
use this feature, you must subscribe to a Caller ID service.
Change the following ring setting to 2 or more rings beforehand.
–FAX ring setting (feature #06 on page 60)
How Caller ID is displayed 
The calling party’s name or telephone number 
will be displayed after the first ring. You then 
have the option of whether or not to answer the 
call depending on the caller.
The unit will automatically store the caller 
information (name, telephone number and the 
time of the call). You can view the caller 
information (page 38) and print the caller ID list 
(page 79).
Note:
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, you may not 
receive the caller information. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
–The caller dialed from an area which does 
not provide Caller ID service:
OUT OF AREA
–The caller requested not to send caller 
information:
PRIVATE CALLER
–The caller made a long distance call:
LONG DISTANCE
To confirm caller information using the 
Caller ID list 
The unit will store information for the most recent 
30 callers.
–To print manually, see page 79.
–To print automatically after every 30 new 
calls, activate feature #26 (page 61). 
						

							Caller ID
38
Viewing and calling back using caller information 
You can easily view caller information and call back.
Important:
L
LL LCalling back will not be possible in the following cases:
–The telephone number includes data other than numbers (i.e. *
** * or #).
–The caller information does not include a telephone number.
1Press {
{{ {CALLER ID}
}} }.
Example:2 NEW CALLS
PRESS NAVI.[+ -]
2Press {
{{ {+
++ +}
}} } to search from the most recent 
caller information.
Press {
{{ {-
-- -}
}} } to search from the oldest caller 
information.
3Press {
{{ {MONITOR}
}} } or lift the handset to call 
back the displayed party.
LThe unit will start dialing automatically.
LTo send a fax using the auto document 
feeder, insert the document FACE 
DOWN into the feeder and press 
{
{{ {FAX/START}
}} }.
To change the display of the caller 
information
Press {
{{ {CALLER ID}
}} } repeatedly after step 2.
Example:SAM LEE
11:20AM Jul 20 ,
b
1345678901
11:20AM Jul 20 ,
LCheck mark (,) on the display means the call 
has already been viewed or answered.
To stop viewing
Press {
{{ {STOP}
}} } after step 2.
To edit the telephone number for calling 
back
Press {
{{ {*
** *}
}} } repeatedly after step 2. Each time 
you press {
{{ {*
** *}
}} }, the telephone number will be 
changed as follows:
1.1 - Area code - Local telephone number (“1” 
added)
2.Local telephone number (area code omitted)
3.Area code - Local telephone number
4.1 - Local telephone number (“1” added and 
area code omitted)
To send a fax using the scanner glass
1.Press {
{{ {CALLER ID}
}} }.
2.Press {
{{ {+
++ +}
}} } to search from the most recent 
caller information. Press {
{{ {-
-- -}
}} } to search from 
the oldest caller information.
3.Follow steps 1-4 on page 43.
4.Press {
{{ {FAX/START}
}} } 2 times.
Display while viewing
When the unit could not receive a name:
NO NAME RCVD
When no calls have been received:
NO CALLER DATA
FACE 
DOWN
{STOP}
{FAX/START} {CALLER ID}
{MONITOR} {+} {-} 
						

							Caller ID
39
Erasing caller information
Erasing all caller information
1Press {
{{ {MENU}
}} } repeatedly until the 
following is displayed.
CALLER SET UP
PRESS SET
2Press {
{{ {SET}
}} }.
CALL LIST ERASE
PRESS SET
3Press {
{{ {SET}
}} }.
ALL ERASE OK?
YES:SET/NO:STOP
LTo cancel erasing, press {
{{ {STOP}
}} }, then 
{
{{ {MENU}
}} }.
4Press {
{{ {SET}
}} }.
ERASE COMPLETED
5Press {
{{ {STOP}
}} } to exit the program.
Erasing specific caller 
information
1Press {
{{ {CALLER ID}
}} }.
Example:2 NEW CALLS
PRESS NAVI.[+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry is 
displayed.
Example:SAM LEE
12:10AM Jul 20
3Press {
{{ {<

						

							Caller ID
40
Storing caller information into one-touch dial and 
navigator directory 
Important:
L
LL LThis feature is not available in the following cases:
–The telephone number includes data other than numbers (i.e. *
** * or #).
–The caller information does not include a telephone number.
1Press {
{{ {CALLER ID}
}} }.
Example:2 NEW CALLS
PRESS NAVI.[+ -]
2Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired entry is 
displayed.
Example:SAM LEE
11:50AM Apr 14
3Press {
{{ {MENU}
}} }.
Example:SAM LEE
PRESS STATION OR
b
SAM LEE
PRESS NAVI.
4Select the station key or navigator 
directory.
For station 1:
1.Press station 1.
STATION 1
DIAL MODE [±]
2.Press {
{{ {SET}
}} }.
Example:NAME=SAM LEE
STORE:PRESS SET
3.Press {
{{ {SET}
}} }.
Example:=134567For stations 2 and 3:
1.Press the desired station key.
2.Press {
{{ {SET}
}} }.
For stations 4–6:
1.Press {
{{ {LOWER}
}} }, then press the 
desired station key.
2.Press {
{{ {SET}
}} }.
For navigator directory:
1.Press {
{{ {<
> >}
}} }.
Example:NAME=SAM LEE
STORE:PRESS SET
2.Press {
{{ {SET}
}} }.
Example:NO.=134567
5Press {
{{ {SET}
}} }.
REGISTERED
Note:
LYou can confirm the stored entries in the 
telephone number list (page 79).
LThe unit can only store a name of up to 10 
characters long.
LTo edit a name and number, see page 34.
LIf you enter a new entry into a station key, the 
previous entry will be replaced.
Station keys
{LOWER} {CALLER ID}
{SET}
{} {+} {-} {MENU}