Panasonic Kx Fb421 Flatbed Plain Paper Fax Operating Instructions

							Connections and Setup
21For fax advantage assistance, call 1-800-435-7329.
How to set up
Set the fax machine to TEL mode by pressing 
{
{{ {
RECEIVE MODE}
}} } until the following is 
displayed.
How to receive calls
You can receive a fax with the fax machine and 
extension telephone.
With the fax machine
1.When the fax machine rings, lift the handset 
of your fax machine.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press {
{{ {
FAX/START}
}} }.
LThe fax machine will start reception.
With the extension telephone
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press {
{{ {*
** *}
}} }{
{{ {
9}
}} } (pre-selected fax 
activation code) firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LYou can change the fax activation code in 
feature #41 (page 62).
{FAX/START}
{RECEIVE MODE}
FAX
TEL
TEL MODE 
						

							Connections and Setup
22For fax advantage assistance, call 1-800-435-7329.
Case 4: Receives faxes and phone calls on single 
line, but different numbers (Distinctive Ring)
Your situation
You wish to use the fax machine and your 
answering machine in a different room and 
receive faxes and phone calls automatically.
You must gain another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to 
Distinctive Ring service at your local telephone 
company.
LDistinctive Ring service may be called Identa 
Ring service. The name of service depends 
on the telephone company.
Telephone wiring image in 
house or office Connections
Room
Fax machine Answering
machineRoomTelephone 
line cord
To a single 
telephone line
jack (RJ11C)
To a power 
outlet
(120 V, 60 Hz) Power cord
Connect to LINE. 
						

							Connections and Setup
23For fax advantage assistance, call 1-800-435-7329.
How to set up
1Subscribe to Distinctive Ring service at 
your local telephone company to get a new 
phone number.
2Turn on the Distinctive Ring in feature #31 
(page 53).
LThe display shows the following and 
you cannot change the receiving mode 
while the Distinctive Ring feature is 
activated.
If you subscribe for two or more phone 
numbers in a single telephone line
You will gain phone numbers and each phone 
number has a different ring pattern.
To use one number for fax, program the ring 
pattern assigned for fax in feature #32 by 
referring to the ring pattern table (page 54).
How to receive calls
If the number assigned for phone calls is called, 
the fax machine and answering machine will ring 
and then the answering machine will record 
voice message automatically.
If the number assigned for fax is called, the fax 
machine and answering machine will ring and 
then the fax machine will start fax reception 
automatically.
FAX
TEL 
						

							Connections and Setup
24For fax advantage assistance, call 1-800-435-7329.
Case 5: Receives faxes and voice mail on same 
line, but different numbers (Distinctive Ring)
Your situation
You have already subscribed to voice mail 
service and also wish to receive a fax 
automatically.
You must gain another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to a 
Distinctive Ring service at your local telephone 
company.
LDistinctive Ring service may be called Identa 
Ring service. The name of service depends 
on the telephone company.
Telephone wiring image in 
house or officeConnections
Room
Extension
telephoneFax machine RoomTelephone 
line cord
To a single 
telephone line
jack (RJ11C)
To a power 
outlet
(120 V, 60 Hz) Power cord
Connect to LINE. 
						

							Connections and Setup
25For fax advantage assistance, call 1-800-435-7329.
How to set up
1Subscribe to Distinctive Ring service at 
your local telephone company to get a new 
fax number.
LYou do not need to apply to a voice mail 
service for the new number.
2Turn on the Distinctive Ring, feature #31 
(page 53).
LThe display shows the following and 
you cannot change the receiving mode 
while the Distinctive Ring is activated.
If you subscribe for two or more phone 
numbers in a single telephone line
You will gain phone numbers and each phone 
number has a different ring pattern.
To use one number for fax, program the ring 
pattern assigned for fax in feature #32 by 
referring to the ring pattern table (page 54).
How to receive calls
If the number assigned for phone calls is called, 
the voice message will be recorded in voice mail 
service.
If the number assigned for fax is called, the fax 
machine and an extension telephone will ring 
then the fax machine will start fax reception.
FAX
TEL 
						

							Help Button
26For fax advantage assistance, call 1-800-435-7329.
Help Button
Help function 
You can print a quick reference for assistance as follows.
1Press {
{{ {HELP}
}} }.
PRESS NAVI.[( )]
& SET
2Press {
{{ {<
> >}
}} } until the desired item is 
displayed.
1.How to set the date, time, your logo and 
fax number.
QUICK SET UP
PRESS SET
2.How to program the features.
FEATURE LIST
PRESS SET
3.How to store names and telephone 
numbers in the directory and how to dial 
them.
DIRECTORY
PRESS SET
4.Help with problems sending/receiving 
faxes.
FAX SND/RCV
PRESS SET
5.How to use the copier function.
COPIER
PRESS SET
6.Frequently asked questions and 
answers.
Q and A
PRESS SET
7.Explanation of error messages shown 
on the display.
ERRORS
PRESS SET
8.List of available reports.
REPORTS
PRESS SET9.How to use the Caller ID service.
CALLER ID
PRESS SET
3Press {
{{ {SET}
}} }.
PRINTING{SET}{HELP}
{} 
						

							Volume
27For fax advantage assistance, call 1-800-435-7329.
Volume
Adjusting volume 
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
To turn the ringer off
1.Press {
{{ {-
-- -}
}} } repeatedly until the following is 
displayed.
RINGER OFF= OK?
YES:SET/NO:STOP
2.Press {
{{ {SET}
}} }.
RINGER OFF
LTo turn the ringer back on, press {
{{ {+
++ +}
}} }.
While the ringer volume is set to off
When a call is received, the unit will not ring and 
will display the following.
INCOMING CALL
Ringer pattern 
You can select the ringer pattern (feature #17 on 
page 60). The ringer pattern you selected will 
sound when the unit receives a call.
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
Monitor volume
8 levels (high to low) are available.
While using the monitor, press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
{SET} {+} {-} 
						

							Initial Programming
28For fax advantage assistance, call 1-800-435-7329.
Initial Programming
Date and time, your logo and fax number
You should program the date and time, your logo and fax number. This information will be printed 
on each page transmitted from your unit.
Setting the date and time 
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {<
> >}
}} } until the following is 
displayed.
SET DATE & TIME
PRESS SET
3Press {
{{ {SET}
}} }.
LCursor (|) will appear on the display.
M:|
| 01/D:01/Y:02
TIME: 12:00AM
4Enter the correct month/day/year by 
selecting 2 digits for each, using the dial 
keypad.
Example: August 10, 2002
Press {
{{ {0}
}} }{
{{ {8}
}} } {
{{ {1}
}} }{
{{ {0}
}} } {
{{ {0}
}} }{
{{ {2}
}} }.
M:08/D:10/Y:02
TIME: |
|
12:00AM
5Enter the correct hour/minute by selecting 2 
digits for each, using the dial keypad.
Press {
{{ {*
** *}
}} } to select “AM” or “PM”.
Example: 10:15PM
1.Press {
{{ {1}
}} }{
{{ {0}
}} } {
{{ {1}
}} }{
{{ {5}
}} }.
M:|
| 08/D:10/Y:02
TIME: 10:15AM
2.Press {
{{ {*
** *}
}} } until “PM” is displayed.
M:|
| 08/D:10/Y:02
TIME: 10:15PM
6Press {
{{ {SET}
}} }.
LThe next feature will be displayed.
7Press {
{{ {MENU}
}} }.
Note:
LYou can enter the number by pressing {
{{ {+
++ +}
}} } 
or {
{{ {-
-- -}
}} } in steps 4 and 5. In this case, press 
{
{{ {>
>> >}
}} } to move the cursor.
LThe accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press {
{{ {<
> >}
}} } to move the cursor to the 
incorrect number, and make the correction.
If you register with an openLCR service
The date and time will be automatically set. Do 
not change the date and time setting yourself.
{SET}
{} {+} {-} {MENU} 
						

							Initial Programming
29For fax advantage assistance, call 1-800-435-7329.
Setting your logo 
The logo can be your company, division or 
personal name.
1Press {
{{ {
MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {<
> >}
}} } until the following is 
displayed.
YOUR LOGO
PRESS SET
3Press {
{{ {
SET}
}} }.
LOGO=
4Enter your logo, up to 30 characters, using 
the dial keypad. See page 30 for details.
Example: “Bill”
1.Press {
{{ {
2}
}} } 2 times.
LCursor (|) will appear on the display.
LOGO=|
|
B
2.Press {
{{ {
4}
}} } 6 times.
LOGO=B|
|
i
3.Press {
{{ {
5}
}} } 6 times.
LOGO=Bi|
|
l
4.Press {
{{ {>
>> >}
}} } to move the cursor to the 
next space and press {
{{ {
5}
}} } 6 times.
LOGO=Bil|
|
l
5Press {
{{ {
SET}
}} }.
LThe next feature will be displayed.
6Press {
{{ {
MENU}
}} }.
Note:
LYou can enter your logo by pressing {
{{ {+
++ +}
}} } or 
{
{{ {-
-- -}
}} } in step 4. In this case, press {
{{ {>
>> >}
}} } to 
move the cursor (see page 30 for details).
To change capital or lower-case letters
Pressing the {
{{ {#
## #}
}} } key will change to capital or 
lower-case alternately.
1.Press {
{{ {
2}
}} } 2 times.
LOGO=|
|
B
2.Press {
{{ {
4}
}} } 3 times.
LOGO=B|
|
I
3.Press {
{{ {#
## #}
}} }.
LOGO=B|
|
i
4.Press {
{{ {
5}
}} } 3 times.
LOGO=Bi|
|
l
To correct a mistake
Press {
{{ {<
> >}
}} } to move the cursor to the 
incorrect character, and make the correction.
To delete a character
Press {
{{ {<
> >}
}} } to move the cursor to the 
character you want to delete and press {
{{ {
STOP}
}} }.
To insert a character
1.Press {
{{ {<
> >}
}} } to move the cursor to the 
position to the right of where you want to 
insert the character.
2.Press {
{{ {
HANDSET MUTE}
}} } to insert a space 
and enter the character.
{SET}
{STOP} {} {+} {-} {MENU}{HANDSET MUTE}
{FLASH}
(Hyphen)
(Delete) (Insert) 
						

							Initial Programming
30For fax advantage assistance, call 1-800-435-7329.
To select characters with the dial keypad 
Pressing the dial keys will select a character as shown below.
To select characters using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } 
Instead of pressing the dial keys, you can select 
characters using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
1.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired character 
is displayed.
2.Press {
{{ {>
>> >}
}} } to move the cursor to the next 
space.
LThe character displayed in step 1 is 
inserted.
3.Return to step 1 to enter the next character.
Display order of characters
KeysCharacters
{
{{ {
1}
}} }1[ ] { } +–/=,._`:;?|
{
{{ {
2}
}} }ABCa b c 2
{
{{ {
3}
}} }DE F d e f 3
{
{{ {
4}
}} }GH I g h i 4
{
{{ {
5}
}} }JKLj kl 5
{
{{ {
6}
}} }MN O mn o 6
{
{{ {
7}
}} }PQRSp q r s 7
{
{{ {
8}
}} }TUVt u v 8
{
{{ {
9}
}} }WXYZwxyz9
{
{{ {
0}
}} }0( ) !  #$%&¥@@^’→
{
{{ {#
## #}
}} }To change capital or lower-case letter.
{
{{ {
FLASH}
}} }
Hyphen button (To insert a hyphen.)
{
{{ {
HANDSET
MUTE}
}} }Insert button (To insert one character or one space.)
{
{{ {
STOP}
}} }
Delete button (To delete a character.)
{
{{ {>
>> >}
}} }The cursor is moved to the right. To enter another character using the same number 
key, move the cursor to the next space.
{
{{ {<