Panasonic Kx Fb421 Flatbed Plain Paper Fax Operating Instructions

Connections and Setup
21For fax advantage assistance, call 1-800-435-7329.
How to set up
Set the fax machine to TEL mode by pressing 
{
{{ {
RECEIVE MODE}
}} } until the following is 
displayed.
How to receive calls
You can receive a fax with the fax machine and 
extension telephone.
With the fax machine
1.When the fax machine rings, lift the handset 
of your fax machine.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press {
{{ {
FAX/START}
}} }....

Connections and Setup
22For fax advantage assistance, call 1-800-435-7329.
Case 4: Receives faxes and phone calls on single 
line, but different numbers (Distinctive Ring)
Your situation
You wish to use the fax machine and your 
answering machine in a different room and 
receive faxes and phone calls automatically.
You must gain another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to 
Distinctive Ring service at your local telephone...

Connections and Setup
23For fax advantage assistance, call 1-800-435-7329.
How to set up
1Subscribe to Distinctive Ring service at 
your local telephone company to get a new 
phone number.
2Turn on the Distinctive Ring in feature #31 
(page 53).
LThe display shows the following and 
you cannot change the receiving mode 
while the Distinctive Ring feature is 
activated.
If you subscribe for two or more phone 
numbers in a single telephone line
You will gain phone numbers and each phone 
number has a...

Connections and Setup
24For fax advantage assistance, call 1-800-435-7329.
Case 5: Receives faxes and voice mail on same 
line, but different numbers (Distinctive Ring)
Your situation
You have already subscribed to voice mail 
service and also wish to receive a fax 
automatically.
You must gain another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to a 
Distinctive Ring service at your local telephone 
company.
LDistinctive Ring service...

Connections and Setup
25For fax advantage assistance, call 1-800-435-7329.
How to set up
1Subscribe to Distinctive Ring service at 
your local telephone company to get a new 
fax number.
LYou do not need to apply to a voice mail 
service for the new number.
2Turn on the Distinctive Ring, feature #31 
(page 53).
LThe display shows the following and 
you cannot change the receiving mode 
while the Distinctive Ring is activated.
If you subscribe for two or more phone 
numbers in a single telephone line
You...

Help Button
26For fax advantage assistance, call 1-800-435-7329.
Help Button
Help function 
You can print a quick reference for assistance as follows.
1Press {
{{ {HELP}
}} }.
PRESS NAVI.[( )]
& SET
2Press {
{{ {<
> >}
}} } until the desired item is 
displayed.
1.How to set the date, time, your logo and 
fax number.
QUICK SET UP
PRESS SET
2.How to program the features.
FEATURE LIST
PRESS SET
3.How to store names and telephone 
numbers in the directory and how to dial 
them.
DIRECTORY
PRESS SET
4.Help...

Volume
27For fax advantage assistance, call 1-800-435-7329.
Volume
Adjusting volume 
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
To turn the ringer off
1.Press {
{{ {-
-- -}
}} } repeatedly until the following is 
displayed.
RINGER OFF= OK?
YES:SET/NO:STOP
2.Press {
{{ {SET}
}} }.
RINGER OFF
LTo turn the ringer back on, press {
{{ {+
++ +}
}} }.
While the ringer volume is set to off
When a call is received, the unit...

Initial Programming
28For fax advantage assistance, call 1-800-435-7329.
Initial Programming
Date and time, your logo and fax number
You should program the date and time, your logo and fax number. This information will be printed 
on each page transmitted from your unit.
Setting the date and time 
1Press {
{{ {MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {<
> >}
}} } until the following is 
displayed.
SET DATE & TIME
PRESS SET
3Press {
{{ {SET}
}} }.
LCursor (|) will appear on the display.
M:|...

Initial Programming
29For fax advantage assistance, call 1-800-435-7329.
Setting your logo 
The logo can be your company, division or 
personal name.
1Press {
{{ {
MENU}
}} }.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {
{{ {<
> >}
}} } until the following is 
displayed.
YOUR LOGO
PRESS SET
3Press {
{{ {
SET}
}} }.
LOGO=
4Enter your logo, up to 30 characters, using 
the dial keypad. See page 30 for details.
Example: “Bill”
1.Press {
{{ {
2}
}} } 2 times.
LCursor (|) will appear on the display.
LOGO=|
|
B...

Initial Programming
30For fax advantage assistance, call 1-800-435-7329.
To select characters with the dial keypad 
Pressing the dial keys will select a character as shown below.
To select characters using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } 
Instead of pressing the dial keys, you can select 
characters using {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} }.
1.Press {
{{ {+
++ +}
}} } or {
{{ {-
-- -}
}} } until the desired character 
is displayed.
2.Press {
{{ {>
>> >}
}} } to move the cursor to the next...