Palmone VII Wireless Handheld Instructions Manual

Chapter 6 Page 163
To select HotSync options:
1. Click the HotSync icon Ô
 in the Windows system tray (bottom-
right corner of the taskbar). 
2. Choose Custom.
Tip:You can also choose Custom from the HotSync menu in 
Palm Desktop software.
3. Select Mail in the list box.
4. Click Change.
5. Click one of the following settings:
Synchronize the files: Synchronizes the mail on your handheld and 
your desktop E-Mail application.
Desktop overwrites handheld: Replaces the mail on your handheld 
with the mail...

Page 164  Managing Desktop E-Mail and Beaming Information
To change your Mail setup options:
1. Click the HotSync icon   in the Windows system tray. 
2. Choose Custom.
Tip:You can also choose Custom from the HotSync menu in 
Palm Desktop software.
3. Select Mail in the list box.
4. Click Change.
5. Modify your settings as needed.
6. Click OK.
Synchronizing Mail with your E-Mail application
After you enable and configure Mail, you need to perform a HotSync 
operation to synchronize Mail with your desktop...

Chapter 6 Page 165
To open an e-mail item:
nTap an e-mail item to open it.
To close an e-mail item:
nTap Done to close the e-mail item.
Displaying full header information
By default, Mail displays abbreviated header information, which 
comprises only the From: and Subj: fields. The full header provides 
complete information about the sender, receiver, and copied 
recipients, in addition to the subject and date the e-mail item was 
created. Mail uses the header type you select for all your e-mail items....

Page 166  Managing Desktop E-Mail and Beaming Information
To create an e-mail item:
1. Tap New.
Tip:You can also create an e-mail item by tapping New from 
the Message menu.
2. Enter the e-mail address of the recipient.
Tip:Enter the address as if you were entering it from your 
desktop E-Mail application. For example, network users 
sending an e-mail item to a user on the same network do 
not need to add Internet information, such as 
@mycorp.com. When you enter more than one address in 
the To: field,...

Chapter 6 Page 167
Tip:If the address, CC, subject, or body exceeds the capacity 
of the screen display, tap the name of the field (for 
example, tap “To:”) to expand that field. Tap the Done 
button to return to the New Message screen.
To reply to an e-mail item:
1. Tap an e-mail item in the Message list to display it onscreen.
2. Tap Reply.
3. Select whom you want to receive the reply: Sender only, All 
recipients, or someone who didn’t see the original e-mail item 
(Forward).
4. Select whether you...

Page 168  Managing Desktop E-Mail and Beaming Information
Looking up an address
To identify the recipient of an e-mail item, you need to enter that 
person’s e-mail address. You can do this either by entering the data 
directly into the field or by using the Look Up command to access the 
information in your Address Book. 
To look up an e-mail address:
1. Tap either the To: or CC: field name to expand it.
2. Enter the first few letters of the last name of the person whose 
address you want to find. 
3....

Chapter 6 Page 169
Adding details to e-mail items
Before you send your e-mail item, you can attach additional attributes 
to it, such as a signature or a priority level. These features are 
dependent on the desktop E-Mail application you use. If your 
application does not support the attribute you select, your handheld 
cannot attach that attribute to the e-mail item.
The following details are available:
Note:The Priority and BCC settings are valid only for the current 
e-mail item and must be set for...

Page 170  Managing Desktop E-Mail and Beaming Information
Setting a priority
To set a priority for your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the Priority pick list and select the priority you want.
3. Tap OK.
Tip:Your handheld can flag e-mail items with a specific priority 
only if your desktop E-Mail application supports this feature.
Sending a blind carbon copy
To add a BCC field to your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the BCC check box to select...

Chapter 6 Page 171
Adding a signature to your e-mail item
A signature consists of information about yourself that is appended to 
your e-mail item as its closing. For example, a signature can contain 
your name, address, phone and fax numbers, and any other text you 
want to include. By defining such information as a signature, you save 
yourself the trouble of having to enter it every time you create an 
e-mail item. 
Adding a signature to your message is a two-part process. First, you 
create your...

Page 172  Managing Desktop E-Mail and Beaming Information
To add a signature to your e-mail item:
1. In the New Message screen, tap Details.
2. Tap the Signature check box to select it and add your signature to 
the e-mail item.
Note:The check box stays selected, so all subsequent e-mail 
items you create will also contain your signature until you 
deselect the Signature option. 
3. Tap OK.
Note:The signature does not display in your e-mail item; only your 
recipient sees the signature.
Requesting...