Palmone VII Wireless Handheld Instructions Manual

Chapter 6 Page 173
Editing unsent e-mail
You can make changes to an e-mail that has not yet been sent, as long 
as you have not yet performed a HotSync operation. When you edit an 
e-mail item, your handheld removes the item from the Outbox folder 
and takes you back to the New Message screen, where you can edit the 
item and resend it, save it as a draft, or delete it.
To edit an e-mail item:
1. In the Message list, tap Outbox from the pick list in the upper-right 
corner.
2. Tap the e-mail item you...

Page 174  Managing Desktop E-Mail and Beaming Information
Draft e-mail
Sometimes you may not want to send an e-mail item immediately; for 
example, you may want to add additional information before sending 
it. Your handheld stores such e-mail items in the Draft folder until you 
are ready to edit them again.
Note:When you’re creating or editing an e-mail item, you can also 
save the item as a draft by canceling it. When you cancel an 
item, your handheld opens a dialog asking if you want to save 
the...

Chapter 6 Page 175
Filing e-mail
Your handheld can store e-mail you receive or create in the Filed 
folder. The contents of this folder do not automatically synchronize 
with your desktop E-Mail application during a HotSync operation. 
Your handheld, however, stores a backup copy of the Filed folder on 
your computer hard disk.
To file e-mail:
1. Open an e-mail item.
2. Tap the Menu icon  .
3. Tap Message, and then tap File.
4. Tap No to save the e-mail item and move it to the Filed folder, or 
tap Yes...

Page 176  Managing Desktop E-Mail and Beaming Information
To remove an e-mail item you received from the Deleted folder:
1. In the Message list, tap Deleted from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to restore. 
3. Tap Undelete to move the selected item to the Inbox and mark it as 
read.
To remove an e-mail item you created from the Deleted folder:
1. In the Message list, tap Deleted from the pick list in the upper-right 
corner.
2. Tap the e-mail item you want to...

Chapter 6 Page 177
To select a folder:
1. Tap the pick list in the upper-right corner to open the list of folders:
Inbox: Contains the e-mail from your desktop E-Mail application 
Inbox, minus any that you have excluded using filtering op-
tions. See “Creating special filters” later in this chapter.
Outbox: Contains the e-mail you created and sent on the hand-
held since the last HotSync operation.
Deleted: Contains the e-mail you deleted since the last HotSync 
operation.
Filed: Contains the e-mail you...

Page 178  Managing Desktop E-Mail and Beaming Information
To sort the Message list:
1. In the Message list, tap Show.
2. Tap the Sort by pick list and select one of the following options:
Date: Sorts e-mail by date and displays the most recent e-mail 
item at the top of the screen.
Sender: Sorts e-mail by sender’s user name and displays items in 
ascending alphabetical order, based on the first word of the 
From: field.
Subject: Sorts e-mail by subject and displays items in ascending 
alphabetical order,...

Chapter 6 Page 179
4. Tap the filtering option you want to apply:
All: During synchronization, all e-mail items in your desktop E-
Mail Inbox synchronize with your handheld, and all e-mail 
items in your handheld Outbox are sent to your desktop E-Mail 
application.
Send only: During synchronization, only the e-mail items in your 
handheld Outbox are sent to your desktop E-Mail application; 
from there, they are sent to their destinations.
Filter: During synchronization, all e-mail items in your hand-...

Page 180  Managing Desktop E-Mail and Beaming Information
To access the special filter settings:
nTap the Filter box in the HotSync Options dialog box.
Ignoring or receiving e-mail
The first step in establishing a special filter is to determine if you want 
to ignore or retrieve e-mail that matches the information you specify.
To define whether to ignore or receive e-mail:
nTap the pick list in the center of the HotSync Options dialog box 
and select one of the following settings:
Ignore Messages...

Chapter 6 Page 181
Defining filter strings
E-mail items are filtered based on the information contained in their 
To:, From:, and Subj: fields. The information that defines what your 
handheld is looking for is called a filter string. You create a filter string 
by listing the words you want your handheld to find and separating 
them with either a comma or a space. Each word in the filter string is 
joined by an implicit OR, so you do not need to enter logical 
connectors like AND or OR.
To create a more...

Page 182  Managing Desktop E-Mail and Beaming Information
2. Enter your filter string with commas or spaces between the words. 
Do not add connectors, such as AND or OR, in a string.
3. If your string exceeds the length of the field, tap the name of the 
field to display the Notes screen for that header field. For more 
information about header field Notes screens, see “Creating e-mail 
items” earlier in this chapter.
4. Tap Done to return to the HotSync Options dialog box.
5. Tap OK.
High-priority...