Palmone VII Wireless Handheld Instructions Manual

Chapter 6 Page 183
Truncating e-mail items
The Truncate feature lets you set a point at which long e-mail items 
truncate when downloading to your handheld. By default, this 
Truncate value is 4,000 characters. By truncating long messages, you 
reduce the time it takes to synchronize your desktop E-Mail and Mail, 
as well as the amount of storage space e-mail uses on your handheld.
Note:Truncation is separate and independent from filtering.
To truncate e-mail items:
1. Tap Truncate in the HotSync Options...

Page 184  Managing Desktop E-Mail and Beaming Information
Message menus
The Message menu varies depending on whether you are viewing an 
e-mail item, creating an e-mail item, or viewing the Message list.
Options menus
The Options menu varies depending on whether you are creating or 
editing an e-mail item.
About Mail
Shows version information for Mail.
Message list
New Message 
View Message
Message list
New Message
View Message 

Chapter 6 Page 185
Beaming information
Your handheld is equipped with an IR (infrared) port that you can use 
to beam information to another Palm OS handheld that’s close by and 
also has an IR port. The IR port is located at the top of the handheld, 
behind the small dark shield. 
You can beam the following information between Palm OS handhelds:
nThe record currently displayed in Date Book, Address Book, To 
Do List, or Memo Pad
nAll records in the category currently displayed in Address Book, 
To Do...

Page 186  Managing Desktop E-Mail and Beaming Information
Tip:For best results, Palm VII handhelds should be between 10 
centimeters (approximately 4 inches) and 1 meter 
(approximately 39 inches) apart, and the path between the two 
devices must be clear of obstacles. Beaming distance to other 
Palm OS handhelds may be different.
5. Wait for the Beam Status dialog box to indicate that the transfer is 
complete before you continue working on your handheld.
To beam an application:
1. Open the Applications...

Chapter 6 Page 187
4. Tap Yes.
Tips on beaming information
nYou can press the Address Book application button   for about 
two seconds to beam your business card.
nYou can set the full-screen pen stroke to beam the current entry.
See “Pen preferences” in Chapter 8 for more information. 
nYou can draw the Graffiti Command stroke to activate the 
Command toolbar, and then tap the Beam icon.
nYou can use the Graffiti Command stroke /B to beam the current 
entry. 

Page 188  Managing Desktop E-Mail and Beaming Information 

Chapter 7 Page 189
Chapter 7
Advanced HotSync® Operations
HotSync® technology enables you to synchronize data between one or 
more Palm OS® handhelds and Palm™ Desktop organizer software or 
another PIM such as Microsoft Outlook. To synchronize data, you 
must connect your Palm VII™ handheld and Palm Desktop software. 
You can synchronize your data either directly or indirectly. Direct 
methods include placing your handheld in the cradle attached to your 
computer, or using infrared communications....

Page 190  Advanced HotSync® Operations
3. Click the General tab and select one of the following options:
Always available: Adds HotSync Manager to the Startup folder 
and constantly monitors the communication port for 
synchronization requests from your handheld. With this op-
tion, the HotSync Manager synchronizes data even when Palm 
Desktop software is not running.
Available only when Palm Desktop software is running: Starts HotSync 
Manager and monitors requests automatically when you open 
Palm...

Chapter 7 Page 191
Speed: Determines the speed at which data is transferred be-
tween your handheld and Palm Desktop software. Try the As 
Fast As Possible rate first, and adjust downward if you experi-
ence problems. This setting allows Palm Desktop software and 
your handheld to find and use the fastest speed.
5. Click the Modem tab to display the modem settings and adjust the 
options as needed. See “Conducting a HotSync operation via 
modem” later in this chapter for more information.
6. If you are...

Page 192  Advanced HotSync® Operations
3. Select the appropriate user name from the list.
4. Select an application in the Conduit list.
5. Click Change.
6. Select the direction in which you want to write data, or click Do 
Nothing to skip data transfer for an application.
Note:Changing the HotSync setting from the default affects 
only the next HotSync operation. Thereafter, the HotSync 
Actions revert to their default settings. To use a new 
setting on an ongoing basis, select the Set As Default box....