NEC EliteMail Vms/Elitemail Limited Job Specifications Manual

2 - 28Fill in the Worksheets Issue 1 EliteMail VMS/EliteMail Limited
If the fax extension is answered while the voice mail system is
counting rings, the voice mail system puts the fax call through.  If the
extension is busy and call holding for the fax extension is turned off,
the voice mail system takes the alternate action (typically, transfer to
the operator).
Use call holding?
Indicate whether or not caller can hold if the fax extension is busy.  To use
call holding, you must use Await Answer or Wait...

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Announce Options
Indicate if the system should send a public notice when it transfers a call to
the fax machine, and if it asks the person sending a manual fax to record a
message describing the fax and who it is for.  Values include: 
Always,
Voice, 
Post, and 
Never.   
If you use fax notification, the fax notice is delivered to the Operator Box
and received by any subscriber who has public message access.
(Typically, this is the...

2 - 30Fill in the Worksheets Issue 1 EliteMail VMS/EliteMail Limited
Table 2-8  Sample Worksheet 8 – Public Fax box
Worksheet
8Public Fax Box
You can route incoming faxes to a particular extension, called the Public Fax Box. This extension is then con-
nected to one or more fax machines. Use this worksheet to specify how to set up the Public Fax Box. If you are 
not using the Public Fax Box, you may skip this worksheet.
Fax ID: 
 $_FAXBOX         

  FAX (329)      
  Other: ____________________
Voice...

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SECTION 9 
W
ORKSHEET 9:  
S
UBSCRIBER LISTSubscribers can be enrolled on the system by range or individually.  There
are advantages and disadvantages to each method.
Before you fill in, read
 Ways to Enroll Subscribers below to decide which
method to use. 
If you enroll subscribers by range, use worksheet
 to list starting and
stopping Extension # ID of each range. 
If you enroll subscribers individually, use worksheet
 to list the...

2 - 32Fill in the Worksheets Issue 1 EliteMail VMS/EliteMail Limited
   
Table 2-9  Sample Worksheet 9 – Subscriber List
Worksheet
9Subscriber List
Page 1   of   1
To add subscribers 
by range, list the range of Extension IDs (for example, 210-320). To add subscribers 
one-by-one, make copies of this worksheet and create a list of all subscribers. For each person, enter the 
full name and extension number, with the lowest extension first.  Check off any subscriber you do 
not want 
listed in directory...

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SECTION 10  
W
ORKSHEET 10:  
G
UESTSSome subscribers may wish to provide more personal call handling for
special clients, contacts, friends, or family.  Rather than accessing the
system as outside callers, these individuals can be enrolled as guests of a
particular subscriber.  Each guest receives a Personal ID.  The system
greets guests by name and gives them immediate access to their host
subscriber voice mailbox.
A guest can...

2 - 34Fill in the Worksheets Issue 1 EliteMail VMS/EliteMail Limited
Table 2-10  Sample Worksheet 10 – Guests 
Worksheet
10Guests
Page  1  of   1Page  1  of   1
A subscriber may have one or more guests.  Guests can leave and  receive messages on the system, but  
only with their host subscriber. Guests are usually important clients, family members, or others with whom 
a subscriber wants regular, two-way communication.  Copy this worksheet and enter each host subscriber, 
guest name, and guest Personal...

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SECTION 11   
W
ORKSHEET 11:  
M
ESSAGE GROUPSThe voice mail system lets you create message groups of subscribers to
make it easy to send the same message to several people at once.   When
you send a message to a message group
, it is available to all members of
the group. 
Subscribers can create and maintain their own message groups from any
touchtone telephone.  A System Manager can also create and maintain
message groups at the...

2 - 36Fill in the Worksheets Issue 1 EliteMail VMS/EliteMail Limited
Spelled Names or Numbered Names
Indicate whether the message groups on the system should begin with
three letters or three numbers.  If message group names begin with
numbers, also indicate the System ID subscribers press before leaving
group messages.
The special System ID for numbered groups must be unique. The number
should be short (two or three digits), to speed the flow of the conversation
(the system prompts a subscriber for the...

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Can others send a message to this group?
Indicate whether the message group is open or private.  
If the group is open, all authorized subscribers can send messages to the
group. If the group is private, only the group owner can send messages to
the group.
Group Members
List the names of the subscribers included in the group.  Any subscriber
can be a member of a group.  A guest can be a member only of the host
private message groups.