Lucent Technologies Definity Audix System Administration Instructions Manual

							Ongoing System Security 
10-1  
10
DEFINITY AUDIX System Administration  585-300-507  Issue 7
May 1999
10
Ongoing System Security
This chapter d escrib es measures to maximize system security. For d etailed  
information on g eneral system sec urity issues, refer to 
GBCS Prod uc ts Sec urity 
Handb ook
, 555-025-600.
Your DEFINITY AUDIX system has b een c arefully d esig ned  to b e very sec ure. 
Maximum sec urity is assured  b y the following  fac tors:
nSub sc rib ers c an have password s up  to 15 d igits long  to ac c ess the 
DEFINITY AUDIX system. For maximum sec urity, set the minimum 
p assword  leng th on the System-Parameters Features sc reen for 
sub sc rib ers to b e five d ig its or more.
nCallers are allowed  three attemp ts at log g ing  into the DEFINITY AUDIX 
system. If the c aller has not suc c essfully entered  the extension and  
p assword  in three attemp ts, the DEFINITY AUDIX system d isc onnec ts the 
c all. Ad d itionally, you (the DEFINITY AUDIX system ad ministrator) c an 
sp ec ify on the System-Parameters Features sc reen how many 
c onsec utive unsuc c essful attemp ts are allowed  (p ossib ly involving  more 
than one c all into the DEFINITY AUDIX system) b efore the DEFINITY 
AUDIX system loc ks the sub sc rib ers mailb ox and  d oes not allow 
anyb od y 
to log  in to that mailbox. The mailb ox c an be unloc ked  only by you, the 
ad ministrator, using  the Sub sc rib er sc reen.
For examp le, a c aller attempting  to log  in to a sub sc rib er mailb ox would  
b e d isc onnec ted  after the third  unsuc c essful attemp t. If the c onsec utive 
attemp ts allowed  is five, the c aller c ould  c all b ac k b ut would  b e allowed  
only two attemp ts (the p revious three attemp ts p lus two is five c onsec utive 
attemp ts). At this p oint, the DEFINITY AUDIX system would  loc k the 
sub sc rib ers mailb ox. The ad ministration log  will id entify the inc oming  c all 
that is b eing  loc ked  out as b eing  either from an external p hone or from a 
p artic ular internal extension. If you notic e, up on looking  at the 
ad ministration log , that a sub sc rib er is rep eated ly being loc ked  out, you 
should  c onsid er the p ossib ility that an unauthorized  p erson is attemp ting   
						

							DEFINITY AUDIX System Administration  585-300-507  Issue 7
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Ongoing System Security 
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to tamp er with the sub sc ribers mailb ox. In this event, you may want to 
rep ort the p rob lem to the sub sc rib ers manag er and/or your org anizations 
sec urity offic er. Also, you may want to lower the limit for the numb er of 
c onsec utive attemp ts allowed .
nThe Password  Ag ing  feature req uires sub sc rib ers to c hange their 
p assword  at an interval d efined  by you, the system ad ministrator. 
Password  Aging  enhanc es overall system sec urity and  help s p rotec t 
ag ainst toll fraud .
Ad minister Password  Ag ing  on the System-Parameters Features sc reen. 
The Password  exp iration interval field  sp ec ifies the numb er of d ays that a 
p assword  is ac tive on the DEFINITY AUDIX system. The Minimum ag e 
b efore c hang e field  sp ec ifies the minimum numb er of d ays whic h must 
p ass b efore a sub sc rib er c an c hang e his/her password  after a suc c essful 
change.
If Password  Ag ing  is ac tive, you, the system ad ministrator, c an forc e the 
exp iration of a sub sc rib er’s p assword  b y entering  “ e”  in the p assword  field  
of the Subsc riber sc reen.
nAc c ess to the DEFINITY AUDIX system ad ministrative terminal is limited . 
To use the terminal you must know a telep hone numb er for the remote 
p ort, a user ID and  p assword, and  a system p assword . This p assword , 
c reated  b y you as system ad ministrator, should  b e 
at least six characters 
long , with one of the six c harac ters b eing  a spec ial c harac ter or d igit. You 
should  not share this password  with more than one other p erson.
The Ad ministration Password  Ag ing  feature remind s you to c hang e your 
p assword  at an interval you d efine. Password  Ag ing  enhanc es overall 
system sec urity and  help s p rotec t ag ainst toll fraud .
!WARNING:
Set up ad ministrator’s p assword  ag ing  on the System-Parameters 
Features screen. Administrator’s password aging fields are filled in 
exac tly as d esc rib ed ab ove reg ard ing  sub sc rib er’s p assword  ag ing .
As the DEFINITY AUDIX system ad ministrator, it is your resp onsib ility to p rotec t 
sub sc rib ers from unauthorized  ac c ess to their mailb oxes. Careful attention to 
sec urity-related  ad ministrative features, p roc ed ures, and maintenanc e are 
req uired to ensure the integ rity of user information. It is your resp onsib ility to 
make the following  rules p art of your DEFINITY AUDIX system:
nEstablish well-controlled proc edures for resetting passwords.
nLimit the numb er of c onsec utive unsuc c essful log in attempts to five 
attemp ts or fewer. After this numb er of c onsec utive failures, the sub sc rib er 
is loc ked  out of the mailb ox and  c annot ac c ess it until you unloc k it. 
Initially, you may want to make this numb er larg er b ec ause sub sc rib ers 
may have p rob lems at first. After a reasonab le p eriod  of “ g etting  used  to 
the DEFINITY AUDIX system,”  however, you should  reset the numb er of 
c onsec utive unsuc c essful log in attemp ts to the sug g ested  value. 
						

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nSet timeouts to a non-trivial limited  numb er of sec ond s.
nEnsure that fac tory-installed  p assword s, whic h are sent with the initial 
installation of the system, have b een c hang ed  to non-trivial p assword s. 
nMonitor ac c ess to the d ial-up  maintenanc e p ort. Chang e the system 
p assword  for the 
cust log in reg ularly and  issue it only to authorized  
p ersonnel.
nConsid er d isc onnec ting the maintenanc e p ort when not in use. This 
should  b e imp lemented  only after thoroug h risk analysis and  c ost/b enefit 
stud ies. Disc onnec ting  the maintenanc e p ort eliminates the threat of 
unauthorized  ac c ess b ut it also eliminates the TSCs 24-hour maintenanc e 
surveillanc e c ap ab ility and  may result in ad d itional maintenanc e c ost.
nReg ularly b ac k up  system d ata to ensure a timely rec overy, should  it b e 
req uired. Imp lement a reg ular off-site b ac kup  p olic y so you will have a 
rec ent bac kup  even if a d isaster strikes your c omp anys offic e loc ation.
nVerify that the minimum p assword  feature is b eing  used  p rop erly. You 
should  never set the minimum p assword  leng th to zero sinc e this provid es 
no mailb ox p rotec tion. Also, in many instanc es, the d efault password  is 
the same as the sub sc rib ers extension numb er. This p rovid es virtually no 
mailb ox p rotec tion sinc e many sub sc rib ers never c hange the d efault 
p assword . In this c ase, a minimum p assword  leng th g reater than the 
extension numb er leng th would  forc e eac h sub sc rib er to c hang e the 
d efault password  the first time s/he log s in.
nSee that sub sc ribers und erstand  the imp ortanc e of p assword  sec urity to 
their mailboxes and  imp lement the following  g uid elines for sub sc rib ers:
— They should estab lish their p assword s as soon as their DEFINITY 
AUDIX extensions are assig ned  to sec ure their mailb oxes.
— They should not use trivial p assword s suc h as “ 111”  or “ 123.”
— They should not use their p hone numb ers or extensions as 
passwords.
— They should not use their names or initials as a password .
— Password s should  b e as long  as p ossib le with a minimum of five 
digits.
— Password s should  not b e p osted , shared , or p rinted  in an ob vious 
p lac e.
— Password s should  not b e c od ed  in p rog rammab le-func tion keys or 
sp eed -dialing keys whic h allow read y ac c ess b y unauthorized  
persons.
— If their p asswords must b e p reset, they should  log  in immed iately 
and  c hang e the p assword . 
						

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— Password s should  b e p eriod ic ally c hang ed  b ased  on the sensitivity 
of the messag es handled .
— If you set up  a p hantom or remote extension, make sure to test the 
extension to verify that you c annot ac c ess an outsid e line or d ial 
tone. Testing  these extensions will help  you g uard  your system 
ag ainst toll fraud .
Minimizing Toll Fraud
Your DEFINITY AUDIX system, like all voic e messaging  and  automated  attend ant 
systems, is sub jec t to unauthorized  long  d istanc e c all attemp ts (toll fraud ). Most 
suc h attemp ts oc c ur as a c aller attemp ts to transfer out of the AUDIX system.
There are two typ es of c all transfer availab le with the DEFINITY AUDIX system:
1. Basic  c all transfer — Availab le with either c ontrol-link or d isp lay-sc reen 
switc h integ ration.
2. Enhanc ed c all transfer — Availab le only with c ontrol-link switc h 
integ ration.
Basic  Call Transfer uses a switc hhook-flash method  to send  the transfer 
c ommand  over voic e p orts. The DEFINITY AUDIX system g oes off-hook, waits for 
a d ial-tone, dials the transfer numb er, then waits ag ain for the c onnec tion to 
complete.
Enhanc ed c all transfer is the more sec ure method  of the Transfer Out of AUDIX 
feature. 
Both typ es of c all transfer are sub jec t to c ontrol b y a d ialp lan that you fill out to 
enc omp ass all of the numb ers to whic h a c aller may transfer.
To transfer out of the DEFINITY AUDIX system, the sub sc rib er p resses    , the 
d ig its of the extension to whic h s/he wishes to transfer, and   . If the p attern of 
the numb er d ialed  c orresp ond s to a p attern you have p ermitted  on the 
transfer-d ialp lan sc reen the system will p ermit the next step . With enhanc ed  c all 
transfer, the DEFINITY AUDIX system uses a c ontrol link messag e to initiate the 
transfer. The switc h then verifies that the req uested  d estination is a valid  
extension in the switc hs d ial p lan.
If the numb er is valid , the switc h c omp letes the transfer, d isc onnec ts the 
DEFINITY AUDIX system, and  send s a “ disc onnec t — suc c essful transfer”  
c ontrol link messag e to the DEFINITY AUDIX system. If the numb er is 
not valid , 
the switc h leaves the DEFINITY AUDIX system c onnec ted  to the c aller and  send s 
a “ fail”  c ontrol link messag e to the DEFINITY AUDIX system. Then the DEFINITY 
AUDIX system p lays an error messag e to the c aller and  p rompts for further 
ac tivity.
*T
# 
						

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You selec t the c all transfer typ e in the Transfer Typ e field  on the 
System-Parameters Features sc reen. The d efault is none
. Dep end ing  on your 
type of switc h integ ration and  p ort emulation, you c an c hang e the field  to one of 
the following :
nbasic
 makes the DEFINITY AUDIX system g o off-hook, wait for a 
d ial-tone, d ial the transfer numb er, then wait ag ain for the c onnec tion to 
c omp lete. The c all is not returned  to AUDIX.
nenhanced_no_cover_0
 treats the c all as a red irec ted  c all, p rovid ing  no 
c all c overag e or c all forward ing  for the d estination extension.
nenhanced_cover_0
 treats the c all as a directed call, p rovid ing  call 
c overag e and  c all forward ing  as d efined  for the d estination extension.
If the Call Transfer feature has b een ac tivated  on the System-Parameters 
Features sc reen and  b asic  c all transfer is b eing  used , the risk of toll fraud  
attemp ts c an b e minimized  b y setting  the Transfer Restric tion field  to 
subscribers
. In this c ase, If the p attern of the number d ialed  c orresp ond s to a 
p attern you have p ermitted  on the transfer-d ialp lan sc reen, and if the destination 
telep hone numb er has the same number of d ig its as extension numb ers within 
the DEFINITY AUDIX system and  if the numb er is a valid  extension numb er for an 
ad ministered  sub sc rib er (either loc al or remote), transfer will b e p ermitted .
The Transfer Restric tion field  also c an b e set to d igits. In this c ase, the 
d estination telephone numb er must c orresp ond  to a p attern you have p ermitted  
on the transfer-dialp lan sc reen and  must have the same numb er of d ig its as 
extension numb ers (i.e., mailb ox id entifiers) within the DEFINITY AUDIX system. 
Sinc e this op tion d oes not minimize toll fraud , it is ad ministered  only b y Luc ent 
and  only as a spec ial servic e to c ustomers who demand  the 
digits op tion.
Restric ting  c all transfers to ad ministered  sub sc rib ers is the more sec ure of the 
two op tions — fraud ulent use of c all transfer will b e virtually eliminated  sinc e the 
DEFINITY AUDIX system c an verify that the sp ec ified  d estination is an 
ad ministered  numb er. If d ig its are sp ec ified , on the other hand , the c aller mig ht 
find  a way to ac c ess the switc h and to use switc h features and  func tions to 
c omp lete fraudulent long -d istanc e c alls.
!WARNING:
If the sub sc rib ers restric tion is used , you should  not assign non-resid ent 
sub sc rib ers (users with a mailb ox b ut no telep hone on the switc h) to 
extension numb ers that start with the same d ig it(s) as switc h trunk ac c ess 
c od es (suc h as 9).
Take sp ec ial c are, therefore, to make sure the transfer dialplan p revents 
transfer to suc h end p oints. 
						

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To enhanc e sec urity for the Outc alling  feature, you c an turn off outc alling on a 
p er-sub sc rib er basis via the Sub sc rib er or Class of Servic e sc reen. You also c an 
restric t the numb er of dig its that may b e used for outc alling  on a system-wide 
b asis via the System-Parameters Outc alling  sc reen.
If your DEFINITY AUDIX system is intend ed to serve only a sub set of the switc hs 
station users, the remaining  station users may b e administered  as DEFINITY 
AUDIX sub sc rib ers with zero-leng th mailb oxes and  with the switc h numb er 0. 
This insures that eac h switc h station user is also an ad ministered  DEFINITY 
AUDIX sub sc rib er. The zero-length mailb ox means that no sp ac e will b e 
alloc ated  for these mailb oxes. The users will technically be sub scrib ers, b ut they 
c annot send  or rec eive messag es. In ad d ition, you c an use send ing  restric tions 
to p revent sub sc rib ers from send ing  messag es to these p eop le. However, even 
thoug h the mailb oxes are zero-leng th, these sub sc rib ers c an still rec eive 
b roadc ast voic e mail messag es. The desig nation of switc h 0 will p revent the 
DEFINITY AUDIX system from ac tivating  their Messag e Waiting  Ind ic ators 
(MWIs).
NOTE:
Ad ministering  zero-leng th mailb oxes c ould  sig nific antly inc rease the 
amount of time req uired  to ad minister the DEFINITY AUDIX system.
Protec ting  your DEFINITY AUDIX system is a vital and  imp ortant p art of your 
resp onsibility as system ad ministrator. You should  take every p rec aution to 
p rotec t your c omp anys assets from b oth internal and  external sec urity b reac hes. 
						

							Lucent INTUITY Message Manager and LAN Considerations 
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DEFINITY AUDIX System Administration  585-300-507  Issue 7
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Lucent INTUITY Message Manager 
and LAN
Considerations 
This chapter provides information for handling DEFINITY AUDIX system 
ad ministration and other issues assoc iated  with the Luc ent I
NTUITY Message 
Manag er (IMM). If you p urc hased  Luc ent I
NTUITY Message Manager with Release 
3.1 or later, the DEFINITY AUDIX system c an b e ad ministered  as a server on a 
Loc al Area Network (LAN). See the Luc ent I
NTUITY Messag e Manag er feature in 
DEFINITY AUDIX System — Feature Desc rip tions, 585-300-206, for an overview 
of Luc ent I
NTUITY Messag e Manag er. The LAN ad ministrator at your site should  
b e trained  to hand le LAN ad ministration and  troub leshooting  p roc ed ures; this 
c hap ter d oes not c over these issues. The Luc ent Intuity Messag e Manag er
 
d oc umentation p rovid es some troub leshooting  p roc ed ures for the PC.
It is likely that you will use Luc ent I
NTUITY Messag e Manag er in c onjunc tion with 
an alread y-existing LAN installation. See 
DEFINITY AUDIX System — System 
Desc rip tion
, 585-300-205 or DEFINITY AUDIX System Release 4.0 System 
Desc rip tion
, 585-300-214, for information on LAN c onfig urations. 
 Luc ent I
NTUITY Messag e Manager is p urc hasab le as a rig ht-to-use for the 
DEFINITY AUDIX system. If you have not purc hased  this feature, c ontac t your 
Luc ent sales rep resentative to d o so. 
						

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Lucent INTUITY Message Manager and LAN Considerations 
11-2 Lucent INTUITY Message Manager Client Software 
11
 Lucent INTUITY Message Manager 
Client Software
Eac h PC (or c lient) that ac c esses the DEFINITY AUDIX server must have ac c ess 
to the I
NTUITY Messag e Manag er c lient software (either installed  on eac h PC or 
ac c essib le on the LAN server). If you have not ord ered  this software p reviously, 
c ontac t your Luc ent sales rep resentative to ord er the Luc ent I
NTUITY Messag e 
Manag er c lient software and  d oc umentation. Refer to the Intuity Messag e 
Manag er d oc umentation for Intuity Messag e Manager c lient software installation 
instruc tions. 
Number of Subscribers and IMM 
Sessions
Any numb er of DEFINITY AUDIX sub sc rib ers c an b e ad ministered  to use the 
Luc ent I
NTUITY Messag e Manag er feature either on the Class of Servic e sc reen or 
on the Sub sc rib er sc reen. This feature has the following  limitations on its usag e:
nUp  to 500 TCP/IP sessions c an b e c onnec ted  at any one time. This means 
sub sc rib ers have started  the c lient app lic ation from their PC. To 
d isc onnec t a TCP/IP session, sub sc rib ers must exit the c lient ap p lic ation.
nUp  to 32 AUDIX log in sessions c an b e in prog ress at any one time (the 
numb er of sessions is ad ministrab le in the Maximum Number of 
Enabled LAN Sessions
 field on the System-Parameters IMAPI-Op tions 
sc reen). This means sub sc rib ers have log g ed  in to the AUDIX mailbox 
from their PC. The DEFINITY AUDIX server terminates a log in session if a 
session has b een inac tive for the amount of time set in the IMAPI 
Session Timeout 
field  on the System-Parameters IMAPI-Op tions 
sc reen, b ut the TCP/IP session remains ac tive until the sub sc rib er exits 
from the c lient ap p lic ation. If the TCP/IP session is ac tive, an AUDIX log in 
session is estab lished  automatic ally when the c lient starts using  the 
ap p lic ation ag ain.
nUp  to 16 aud io sessions (d ep end ing  on your DEFINITY AUDIX release 
and the number of voice ports purchased with your DEFINITY AUDIX 
system) c an b e in p rog ress at any one time (one of the AUDIX voic e p orts 
is being used). This means a subscriber is logged in to AUDIX (one of the 
up  to 32 log in sessions) and  an aud io session is ac tive (for examp le, the 
sub sc rib er is listening  to a voic e mail messag e). When the aud io session 
has c omp leted , DEFINITY AUDIX d isc onnec ts the voic e p ort and  the 
c lient ap p lic ation remains one of the up  to 32 AUDIX log in sessions. The 
sub sc rib er c an d isc onnec t the aud io session b y hang ing  up  the p hone or 
b y c lic king on the “ off hook”  ic on.  
						

							DEFINITY AUDIX System Administration  585-300-507  Issue 7
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Lucent INTUITY Message Manager and LAN Considerations 
11-3 Administering the DEFINITY AUDIX System as a LAN Server 
11
Administering the DEFINITY AUDIX
System as a LAN Server
Follow the step s in this sec tion to ad minister the DEFINITY AUDIX system as a 
server on the LAN for the Luc ent I
NTUITY Messag e Manag er. The IMM aud io 
interfac e uses the Outc alling  feature to c omp lete a c all to a sub sc rib er’s 
telep hone. You may need  to inc rease the numb er of Outc alling  p orts when using  
IMM.
Activating the IMM Feature
The Lucent INTUITY Messag e Manag er is p urc hasab le as a rig ht-to-use and  must 
b e ac tivated  b y Luc ent on the System-Parameters Customer-Op tions sc reen.
Completing the System-Parameters
 IMAPI-Options Screen
Complete the System-Parameters IMAPI-Op tions sc reen shown b elow to 
ad minister the feature. 
						

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Lucent INTUITY Message Manager and LAN Considerations 
11-4 Administering the DEFINITY AUDIX System as a LAN Server 
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Maximum Number of Enabled IMAPI Sessions
 
You c an set the maximum numb er of enab led  IMAPI sessions to help  you 
regulate the performance of your DEFINITY AUDIX system. Enter a value from 0
 
to 32
. The maximum is 32 sessions (the d efault).
Enable Check New Messages 
En t e r  y
 (yes) (d efault) in this field  if you want IMM to automatic ally notify the 
sub sc rib er of new messag es on the I
NTUITY Message Manag er sc reen (yes is 
rec ommend ed for Luc ent I
NTUITY Messag e Manager). Enter n
 (no) in this field  if 
you d o 
not want the INTUITY Messag e Manag er to d isp lay that there are new 
messag es for the sub sc rib er. If the field  is set to n, sub sc rib ers have to log  in to 
see if they have new messag es. 
Enable Deliver CA Message
 
En t e r  y 
(yes) in this field  to enab le c all answer messag e d elivery, whic h allows 
an IMAPI c lient to send voic e mail messag es ac ross the LAN b etween the AUDIX 
server and  a c lient. Enter n
 (no) (d efault) in this field  to p revent c all answer 
messag e d elivery. Call answer message d elivery is not availab le with IMM 
Release 1.
Enable Voice File Transfer 
In most c ases, you will p rob ab ly want to allow voic e file transfers over the LAN; 
however, the ab ility to restric t the transfer of voic e files over the LAN is availab le 
on a system level, as well as on a per subsc rib er level. Messages have a voic e 
file assoc iated  with them. These voic e files also c an b e arc hived on the PCs loc al 
or network d isk b y transferring  a voic e file from the AUDIX server to the c lient PC. 
En t e r  y
 (yes) to enab le voic e file transfers over the LAN. This allows IMM 
sub sc rib ers to use the Personal Fold er feature for storing  messag es on a PC 
disk. Enter n
 (no) (d efault) to disab le voic e file transfers over the LAN (this 
red uc es LAN utilization).
IMAPI Session Timeout
 
Enter the amount of time that a log in session c an b e inac tive b efore the session is 
terminated  b y the DEFINITY AUDIX server. Intervals may b e set in five-minute 
inc rements from 5
 to 60
 minutes. If you have many IMM users, keep  this number 
low so that new log in sessions are mad e availab le for other IMM users. Most 
likely you will want to set this to 5 minutes. 
LAN IP ad d ress, LAN Sub net Mask, and  Default LAN Gateway IP ad d ress 
LAN IP address
, LAN Subnet Mask
, and  Default LAN Gateway IP 
address
 are p art of the TCP/IP (Transmission Control Protoc ol/Internet Protoc ol) 
ad ministration for the LAN. Ob tain site-spec ific  values for these field s from your 
LAN ad ministrator.