Lexmark X642e User Manual

41
Entering an e-mail address
1Place the original document facing up in the automatic document feeder or facing down on 
the scanner glass (flatbed).
Adjust the paper guides when using the ADF.
2Touch E-mail.
3Enter the recipients address.
You can enter additional recipients by pressing next and then entering the recipients address 
or shortcut number.
4Touch E-mail It.
Using a shortcut number
1Place the original document facing up in the automatic document feeder or facing down on 
the scanner glass...

42
E-mailing to a profile
1Place the original document facing up in the automatic document feeder or facing down on 
the scanner glass (flatbed).
Adjust the paper guides when using the ADF.
2Touch Held Jobs.
3Touch Profiles.
4Select your e-mail destination from the profile list.
5Touch E-mail It.
Adding e-mail subject and message information
1Place the original document facing up in the automatic document feeder or facing down on 
the scanner glass (flatbed).
Adjust the paper guides when using the ADF....

43
Changing the output file type
1Place the original document facing up in the automatic document feeder or facing down on 
the scanner glass (flatbed).
Adjust the paper guides when using the ADF.
2Touch E-mail.
3Enter an e-mail address.
4Touch Options.
5Touch the button that represents the file type you want to send.
PDF: This creates a single file with multiple pages, viewable with Adobe Reader. Adobe 
Reader is provided free by Adobe at http://www.adobe.com.
TIFF: Creates multiple files or a single...

44
Creating an e-mail shortcut
From a computer
1Enter the IP address of the MFP into the URL field (address bar) of the Web browser.
2Click Configuration (in the left frame), and then click Manage Destinations (in the right 
frame).
Note:You may be asked to enter a password. If you do not have an ID and password, 
obtain one from your system support person.
3Click E-mail Destination Setup.
4Enter a unique name for the recipient, and specify the e-mail address.
Note:If entering multiple addresses,...

45
From the MFP
1Load the original document in the ADF facing up, short-edge first, and adjust the paper 
guides.
2Touch E-mail.
3Enter the recipients e-mail address.
To create a group of recipients, touch Next number, and enter the next recipient’s e-mail 
address.
4Touch Save as Shortcut.
5Enter a unique name for the shortcut.
6Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
7Touch E-mail It.
Creating an...

46
Understanding e-mail options
Original Size: Opens a screen where you can enter the size of the documents you are going to e-
mail.
Touching any of the paper size icons on the follow-on screen will make that your selection and 
return you to the 
e-mail Options screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents 
(letter and legal size pages). They will be scaled automatically to fit the selected output media 
size.
Orientation: Tells the MFP whether the...

47
Advanced Options: Lets you change Transmission Log, Scan Preview, Edge Erase, or Darkness 
settings.
Transmission Log: Prints the transmission log or transmission error log.
Scan Preview: Displays the first pages of the image before it is included in the e-mail. When 
the first page is scanned, the scanning is paused and a preview image appears.
Note:Scan Preview is not supported on all models.
Edge Erase: Eliminates smudges or information around the edges of your document. You 
can choose to...

48
E-mail tips
The following tips may improve the MFP e-mail quality. For additional information or to solve scan 
problems, see Solving scan quality problems.
QuestionTip
When should I use Text 
mode? Text mode should be used when text preservation is the main goal of the 
scan, and preserving images copied from the original document is not a 
concern.
Text is best used for receipts, carbon copy forms, and documents that only 
contain text or fine line art.
When should I use 
Text/Photo...

49
4
Faxing
The fax function lets you scan items and fax them to one or more recipients directly from the MFP. 
When you touch Fax, it opens the fax destination screen. You enter the fax number and touch Fax It 
to send your fax. You can also change the fax settings to fit your personal needs.
During initial MFP setup, you may be required to configure the MFP for faxing. For additional 
information, see Fax setup.
The following fax topics are available in this and other chapters.
Adjusting the Darkness...

50
Sending a fax
There are two ways to send a fax: enter the number using a numeric keypad or use a shortcut 
number. Use the instructions below to send a fax using the keypad, or see Using fax destination 
shortcuts to fax your documents using a shortcut.
1Place the original document in the automatic document feeder facing up, short-edge first.
2Adjust the paper guides.
3Touch Fax.
4Enter the fax number using the numbers on the touch screen or keypad.
Add recipients by touching next and then entering...