Kyocera TASKalfa 552ci User Manual

Basic Operation
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3
Previewing Documents/Checking Document Details
You can use this function to preview the documents stored in a document box or display the document details 
for checking. 
Use the procedure below.
1Select (highlight) a document to preview and then 
press [Preview] or [Detail].
2Preview the document or check the document 
details. 
The operations available in the preview screen are 
shown below.
3When you have finished previewing documents or 
checking document details, press...

Basic Operation
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User Privileges
When user login administration is enabled, accessibility to the Document Box components will vary depending 
on the given user privilege.
Accessibilities vary depending on user privilege as follows:
Restricting the Accessibility to a Box
The accessibility to a Custom Box differs depending on the level of privileges as follows:
Administrator:  An administrator can gain access and manipulate all boxes.
User:  A user can gain access and manipulate his/her own boxes and...

Basic Operation
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3
Password Entry Requirement
When user login administration is enabled, requirement of a password differs depending on the level of 
privileges as follows:
Administrator: The administrator is not required to enter a password to gain access 
to any box.
User:  The user is required to enter a password to gain access to a box 
which is protected by a password. The user is not required to enter a 
password to gain access to his/her own boxes.
Creating new Custom Boxes when user login...

Basic Operation
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Canceling Jobs
Follow the steps below to cancel any print or send job being executed.
Canceling Jobs
You can also cancel jobs by pressing the Stop key.
Printing jobs
1Press the Stop key.
Cancelling job screen appears.
The current print job is temporarily interrupted.
2Select the job you wish to cancel and press 
[Cancel]. And then press [Yes] in the confirmation 
screen.
Sending jobs
1Press the Stop key.
Job Cancel appears.
NOTE: Pressing the Stop key will not temporarily stop 
a job...

Basic Operation
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3
Quick Setup Screen
In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key 
is first pressed after power-on), important and generally often used functions are registered from among the 
versatile functions of this machine. This initial screen is called Quick Setup Screen. Registration of functions in 
the Quick Setup Screen can be adjusted to suit your work environment for better efficiency.
Functions Available for Registration...

Basic Operation
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Changing Registration
The following procedure is one example for replacing 
the registration of Density with Original Image in the 
Quick Setup Screen for copying.
1Press the System Menu key.
2Press [Copy], [Next] of Quick Setup Registration, 
and then [Change] of Original Image. Document 
BoxDocument 
Storage1: Color Selection
2: Resolution
3: Density
4: 2-sided/Book Original
5: Original Orientation
6: Original Image• Color Selection
• Resolution
•Density
• 2-sided/Book Original
•...

Basic Operation
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3
3Press [Key 3] here as the key to set replacement 
location.
4Press [OK]. A confirmation screen appears. Press 
[Yes]. The Original Image Quality function will be 
newly registered.
Key 1
Cancel OK Off
Key 2 Key 3
Key 4 Key 5 Key 6 Copy - Original Image
Register Original Image function on the Quick Setup screen.
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Basic Operation
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Program (Copying and Sending)
By registering sets of frequently used functions as a single program, you can simply press the program number 
as needed to recall those functions. You can also name the programs for easy identification when recalling.
NOTE: Sending operation can be registered in the program as well. Up to 50 functions combining copying and 
sending can be registered in the program.
If user login administration is enabled, you can only register functions by logging in...

Basic Operation
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3
Editing and Deleting Programs
You can change program number and program name, or delete program.
Use the procedure below to edit or delete a program.
1Press the Program key.
2Press [Edit] and press the key(s) corresponding to 
the program number (01 to 50) to change or delete.
3To edit a program, use the procedure for registering 
a program and press [Change]. Then change the 
program number and program name and press 
[Register]. Choose [Yes] in the confirmation screen 
to change...

Basic Operation
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Registering Shortcuts (Copy, Send, and Document Box Settings)
Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked 
to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, 
sending functions, and functions set for document box.
Adding Shortcuts
Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all 
functions in...