Kyocera TASKalfa 250ci User Manual

Basic Operation 
OPERATION GUIDE3-39
3
Press any of [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destinations registered by that type are displayed.
Choosing by One Touch Key
Select the destination using the One Touch Keys.
In the basic screen for sending, press the One Touch 
Keys where the destination is registered.
NOTE: If the One Touch Keys for the desired 
destination is hidden on the touch panel, press [ ] or 
[ ] to scroll and view next or previous One Touch 
Keys.
This procedure assumes...

Basic Operation 
3-40OPERATION GUIDE
Using Document Box
What is Document Box?
Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among 
multiple users.
Document Box contains four types of componen t boxes which provide the following functions.
Custom Box...page 6-2
Custom Box is a component box which you can create withi n the Document Box and store data for later retrieval. 
You can create or delete a Custom Box, and manipulate data in various ways as...

Basic Operation 
OPERATION GUIDE3-41
3
When additional copies are required, you can reprint the required number of copies from the operation panel.
By default, up to 32 documents can be stored.
When power is turned off, a ll stored jobs will be deleted.
NOTE: When you attempt to store documents in excess of the above  maximum, the oldest document data will 
be overwritten by the latest document data.
The Proof and Hold feature produces only a single proof  print of multiple-print job and holds printing...

Basic Operation 
3-42OPERATION GUIDE
Basic Operation for Document Box
This section explains basic operations for document boxes, using examples where tasks are carried out with 
custom boxes.
NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User 
Logon privileges, refer to User Privileges on page 3-47 .
The basic procedure for using docu ment boxes is explained below.
1Press the Document Box  key.
The default document box screen appears.
2Press...

Basic Operation 
OPERATION GUIDE3-43
3
Custom Box List
The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. 
You can manipulate the list in a range of ways, as shown below.
Custom Box.
No. Name OwnerUsed Area
Register/Edit
Box 1/1
Store File Detail Open
Custom Box Job Box Removable Memory FAX Box
Status 10/10/2008    10:10
000110%
Box
0002 20%
Box
0003 30%
User
User
User
1
2
3
Box
0001
0002
0003
Listing the boxes by number in 
ascending/descending...

Basic Operation 
3-44OPERATION GUIDE
Document List
The document list is a list of the documents stored in the custom box. Documents can be listed either by name 
or as thumbnails. The list can be used as shown below.
List
Thumbnail
NOTE: You can select multiple documents by pressing the respective document checkboxes. However, note 
that you cannot select multiple documents when you are sending documents.
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:
File Name Date and Time Size
MB
Status...

Basic Operation 
OPERATION GUIDE3-45
3
Viewing/Editing Box Details
You can check and modify box information.
Use the procedure below.
1Press [Register/Edit Box] in the box list screen.
2Highlight the box whose details you wish to check 
or edit and press [Detail/Edit].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Check the box details.
To edit details, press [Change] of the detail you 
wish to edit. Edit the detail as desired and press 
[OK].
4If you have changed the...

Basic Operation 
3-46OPERATION GUIDE
Previewing Documents/Checking Document Details
You can use this function to preview the documents stored in a document box or display the document details 
for checking. 
Use the procedure below.
1Select (highlight) a document to preview and then 
press [Preview] or [Detail].
2Preview the document or check the document 
details. 
The operations available in the preview screen are 
shown below.
3When you have finished previewing documents or 
checking document details,...

Basic Operation 
OPERATION GUIDE3-47
3
User Privileges
When user login administration is enabled, accessibility to the Document Box componen ts will vary depending 
on the given user privilege.
Accessibilities vary depending on  user privilege as follows:
Restricting the Accessibility to a Box
The accessibility to a Custom Bo x differs depending on the level of privileges as follows:
Administrator:  An administrator can  gain access and manipulate all boxes.
User:  A user can gain access and manipulate...

Basic Operation 
3-48OPERATION GUIDE
Password Entry Requirement
When user login administration is enabled, requirement of a password differs depending on the level of 
privileges as follows:
Administrator: The 
administrator is not required to enter a password to gain access 
to any box.
User:  The user is required to enter a password to gain access to a box 
which is protected by a password. The user is not required to enter a 
password to gain access to his/her own boxes.
Creating new Custom Boxes when...