Konica Minolta bizhub C650 User Manual

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Saving documents2
Detail - Check Scan Settings
The basic scan setting, scan settings, and application settings can be checked. To check, touch either [← 
Back] or [Forward →].
Detail - Check Original Settings
The original settings can be checked.
Settings when using documents
When [Use Document] is selected, information of the selected user box is displayed.
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Saving documents2
Detail
Touch [Document Details] in the Use Document screen to view the Registerd Time/User Name/Document 
Name/the No. of Pages/Job No. Touch [Preview] to view the preview image of the saved document.
When multiple documents are selected, switch the preview page by touching [↑] [↓].
2
Note 
For the procedure on viewing preview image, refer to Preview on page 2-58.
Check Job Settings
When [Send] or [Bind TX] is selected on the Use Document screen, [Check Job Settings] appears.
Touch [Check Job Settings] to check the following settings:
-Destination Settings
-E-Mail Settings
Check Job Settings - Destination Settings
This screen displays the list of registered destinations.
-To add a destination to the address book, touch [Store Address].
-To view the details of the destination on the screen, select the destination and touch [Details].
-To delete a destination, select the destination and touch [Delete].
!
Detail 
For details on address book registration, refer to the User’s Guide [Network Scanner Operations].
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Saving documents2
Check Job Settings - E-Mail Settings
The document name, subject, From address and message body for sending e-mail messages can be 
checked.
Preview
When Use Document or File Document is selected, the image of the saved document can be previewed.
Touch [Preview] to display the thumbnail image of the top page in the left panel.
!
Detail 
With the documents containing multiple pages, only the image of the first page can be checked.
The contents of a document saved with encryption cannot be previewed.
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Saving documents2
Preview - Detail
To enlarge the preview image, touch [Detail].
The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, 
and use the scroll bars in the right end and bottom end of the image to view the desired section of the image.
Preview - Detail (Print/Combine)
When [Print] or [Combine] is selected while using documents, by touching [Detail], the page image of printing 
result can be previewed.
!
Detail 
With documents containing multiple pages, an image for each page can be checked.
ItemDescription
[Prev. 
Page]/[Next 
Page]
If stored document contains multiple pages, touch [Prev. Page]/[Next Page] to move to the previ-
ous/next page on the preview image.
Zoom The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use 
the scroll bars in the right end and bottom end of the image to view the desired section of the image.
Page Rotation
[Rotate current page]: Touch this key to rotate the page currently displayed by 180 degrees.
[Select page(s) to rotate]: This key appears when the stored document contains multiple pages. List 
of scanned pages appears. Select the desired page to rotate by 180 degrees. The rotation options in 
the list of scanned page are as follows:
[Select Odd]: Rotates the images for odd number of pages by 180 degrees.
[Select Even]: Rotates the images for even number of pages by 180 degrees.
[Select All]: Rotates the images for all of pages by 180 degrees.
[View Finishing]Touch this key to display the specified settings in the preview image by icons and text. When [View 
Finishing] is cancelled, the only image is displayed without icons or text.
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Saving documents2
2
Note 
When selecting on the page directly, the image of the selected page is rotated by 180 degrees.
Preview - Detail (Send/Bind TX)
If [Send] or [Bind TX] is selected when using documents, by touching [Detail], the result of the page image to 
be sent can be previewed.
2
Note 
When selecting on the page directly, the image of the selected page is rotated by 180 degrees.
ItemDescription
[Scan]
This button appears if the optional fax kit has been installed. Touch this key to display the preview 
for [E-mail TX], [PC (FTP)], [SMB], and [WebDAV].
[Fax] This button appears if the optional fax kit has been installed. Touch this key to display the preview for sending G3 
fax/IP address fax/Internet fax.
[Prev. 
Page]/[Next 
Page]
If stored document contains multiple pages, touch [Prev. Page]/[Next Page] to move to the previ-
ous/next page on the preview image.
Zoom The document can be viewed at full size or at a size of 2, 4 or 8 times the normal size. Select the display size, and use 
the scroll bars in the right end and bottom end of the image to view the desired section of the image.
Page Rotation [Rotate current page]: Touch this key to rotate the page currently displayed by 180 degrees.
[Select page(s) to rotate]: This key appears when the stored document contains multiple pages. List of scanned pages 
appears. Select the desired page to rotate by 180 degrees. The rotation options in the list of scanned page are as 
follows:
[Select Odd]: Rotates the images for odd number of pages by 180 degrees.
[Select Even]: Rotates the images for even number of pages by 180 degrees.
[Select All]: Rotates the images for all of pages by 180 degrees.
[View Finishing]
Touch this key to display the specified settings in the preview image by icons and text. When [View 
Finishing] is cancelled, the image only is displayed without icons or text.
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							3Organizing user box 
documents
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Organizing user box documents3
3 Organizing user box documents
3.1 Overview of document organizing
Available operations in the File Document screen
The following operations can be performed from the File Document screen.
From the File Document screen, documents in the following user boxes can be organized. The operations 
that can be performed with some user boxes may be limited. The limitations on the operations are shown 
below.
!
Detail 
Documents can be moved or copied between public user boxes, personal user boxes and group user 
boxes.
When organizing documents in the Secure Print User Box, the ID and password for the confidential 
document must be entered.
Checking documents saved in user boxes
The following procedure describes how to check the list of documents saved in a user box.
1Press the [User Box] key in the control panel.
OperationDescriptionPage refer-
ence
Delete Data that is no longer needed, for example, documents that have already 
been printed or transmitted, can be deleted.p. 3-7
Edit Name The name of a saved document can be changed. p. 3-8
Move Document data that is currently saved in a user box can be moved to a dif-
ferent public user box/personal user box/group user box.p. 3-10
Copy Document data currently saved in a user box can be copied to a different 
public user box/personal user box/group user box.p. 3-12
Document  Details The date and time when the document was saved and a preview image can 
be checked.p. 3-14
Public/personal/group 
user boxesAnnotation User BoxSecure Print User Box
Deleteooo
Edit Nameooo
Moveo××
Copyo××
Document Detailsooo
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Organizing user box documents3
2Touch [File Document].
3From the Public, Personal or Group tab, touch the button for the desired user box.
– The Personal tab displays only user boxes registered to the user that is logged on with user 
authentication.
– The Group tab displays only user boxes for the account that the user belongs to when account track 
settings are specified.
4Touch [OK].
5If a password has been set for the user box, type in the password, and then touch [OK].
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Organizing user box documents3
The list of documents saved in the user box is displayed.
2
Note 
If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and a user 
enters an incorrect bpx password the specified number of times, that box is locked and can no longer 
be used. Contact the administrator to cancel operation restrictions.
Description of File Document screen
As a default, thumbnails of the saved documents and the document names are displayed. The following 
information is displayed.
To check various information, such as the date/time when the document was stored and the document name, 
touch [Detail View].
A thumbnail 
of the first 
page is 
displayed.
The 
document 
name is 
displayed.
The number of pages is displayed.
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Organizing user box documents3
Searching for a user box name
The desired user box can be searched for by its name.
1From the screen containing a list of the user boxes, touch [Search User Box].
2The user boxes for each index character appear.
The date/time when the document was stored is displayed. Touch to switch 
between displaying the list in ascending or descending order.The name of the user who stored the document and the mode 
when the document was registered are displayed.
The document 
name is 
displayed.
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