Konica Minolta bizhub C650 User Manual

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Organizing user box documents3
3Touch the button for an index character to display the list of user boxes registered with that index 
character.
!
Detail 
A user box name can be searched for from the Save Document screen, Use Document screen or File 
Document screen.
The personal user boxes and group user boxes that can be accessed when a user is logged on are also 
displayed.
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3.2 Deleting a document
From the File Document screen, documents that are no longer needed, for example, documents that have 
already been printed, can be deleted.
1From the File Document screen, select the document to be deleted.
– Multiple documents can be selected.
– To select all documents, touch [Select All].
– To cancel the selection of all documents, touch [Reset].
2Touch [Delete].
3Check the document information that appeared, touch [Yes], and then touch [OK] to delete the 
document.
The documents are deleted.
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3.3 Changing the document name
The name of a saved document can be changed.
1From the File Document screen, select the document to be renamed.
– A name cannot be changed if multiple documents are selected.
2Touch [Edit Name].
3The current name appears. Type in the new name.
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4Touch [Start].
2
Note 
The document name is the name of the file sent by e-mail or to an FTP, SMB or WebDAV server. Specify 
a document name according to the conditions of the destination server when transmitting.
The document name can also be changed when the document is transmitted.
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3.4 Moving a document
Document data that is currently saved in a user box can be moved to a different public user box/personal 
user box/group user box.
2
Note 
A document cannot be moved if multiple documents are selected.
1From the File Document screen, select the document to be moved.
2Touch [Move].
3Specify the user box where the document is to be moved.
?Is a password required for moving data to a different user box?
%It is not necessary to enter the password when moving data to a different user box, even if a 
password has been specified for the box.
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4Check the information, and then touch [Start].
The data is moved, and a message appears, indicating that the operation was completed.
5Touch [OK].
2
Note 
The date and time that the document was moved is recorded under Time Stored.
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3.5 Duplicating a document
Document data that is currently saved in a user box can be copied to a different public user box/personal 
user box/group user box.
2
Note 
A document cannot be copied if multiple documents are selected.
1From the File Document screen, select the document to be copied.
2Touch [Copy].
3Specify the user box where the document is to be copied.
?Is a password required for copying data to a different user box?
%It is not necessary to enter the password when copying data to a different user box, even if a 
password has been specified for the box.
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4Check the information, and then touch [Start].
The data is copied, and a message appears, indicating that the operation was completed.
5Touch [OK].
2
Note 
The date and time that the document was copied is recorded under Time Stored.
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3.6 Checking document details
The details of saved documents can be checked from the touch panel.
The following information can be checked from the Document Details screen.
!
Detail 
The preview screen can be displayed by touching a button in the sub display area or by touching a 
button in the Document Details screen.
Check the details
2
Note 
Multiple documents can be selected.
1From the File Document screen, select the document to be checked.
2Touch [Document Details].
The Document Details screen appears.
ItemDescription
Registered Time Displays the date and time that the document was stored.
User Name Displays the mode (Scan, Copy or Print) and name of the user who stored the document.
Document Name Displays the name of the document.
No. of Pages Displays the number of pages in the document.
Job No. Displays the job number when the document was stored.
[Preview] button Touch this button to display the Enlarged Thumbnail View screen. For details, refer to Preview 
screen operations on page 3-15.
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3Check the details of the document.
– To select multiple documents, touch [↑] and [↓] to display different screens.
– To display the preview, touch [Preview].
– To perform the operation from the sub display area, touch [Preview] in the sub display area, and 
then touch [Detail].
4After checking the document, touch [Close].
Preview screen operations
Touching [Enlarged Thumbnail View] in the Document Details screen displays the Enlarged Thumbnail View 
screen. The image can be viewed at full size or at a size of 2, 4 or 8 times the normal size. The procedure for 
checking the image at a size of 4 times the normal size is described below.
!
Detail 
With documents containing multiple pages, only the image of the first page can be checked.
The contents of a document saved with encryption cannot be previewed.
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