Konica Minolta bizhub 20 User Manual

							Chapter 7
52
Using a non-KONICA 
MINOLTA cordless external 
handset7
If your non-KONICA MINOLTA cordless 
telephone is connected to the telephone line 
cord (see page 51) and you typically carry the 
cordless handset elsewhere, it is easier to 
answer calls during the Ring Delay. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Tel/R to transfer the call to the cordless 
handset.
Using Remote Codes7
Remote Activation Code7
If you answer a fax call on an extension or 
external telephone, you can tell your machine 
to receive it by pressing the Remote 
Activation Code l51. Wait for the chirping 
sounds then replace the handset. (See Fax 
Detect on page 44.) Your caller will have to 
press start to send the fax.
If you answer a fax call at the external 
telephone, you can make the machine 
receive the fax by pressing Start.
Remote Deactivation Code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double-ring) after the initial ring delay. If you 
pick up the call on an extension telephone 
you can turn the F/T ring off by pressing #51 
(make sure you press this between the rings).
If the machine answers a voice call and 
pseudo/double-rings for you to take over, you 
can take the call at the external telephone by 
pressing Tel/R.
Turning on the Remote Codes7
You need to turn the Remote Codes setting to 
on to use the Fax Receive Code and 
Telephone Answer Code.
aMake sure you are in Fax mode.
bPress Menu 2, 1, 4.
Press OK.
cPress a or b to choose On.
dIf you do not want to change the Fax 
Receive Code, press OK.
eIf you do not want to change the 
Telephone Answer Code, press OK.
fPress Stop/Exit.
Changing the Remote Codes7
The preset Remote Activation Code is l51. 
The preset Remote Deactivation Code is #51. 
If you are always disconnected when 
accessing your External TAD, try changing 
the three-digit remote codes, for example ### 
and 555.
aMake sure you are in Fax mode.
bPress Menu 2, 1, 4.
cPress a or b to choose On or Off.
PressOK.
dIf you chose On in stepc, enter the new 
Remote Activation Code.
PressOK.
eEnter the new Remote Deactivation 
Code.
PressOK.
fPress Stop/Exit.
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							53
8
8
How to dial8
You can dial in any of the following ways.
Manual dialling8
Use the dial pad to enter all the digits of the 
telephone or fax number.
 
One touch Dialling8
Press the One Touch key that stores the 
number you want to call. (See Storing 
One Touch Dial numbers on page 55.)
 
To dial One Touch numbers 21 to 40, hold 
down Shift as you press the One Touch key.
Speed dialling8
Press Search/Speed Dial and Shift 
simultaneously and then the three digit 
Speed Dial number. (See Storing Speed Dial 
numbers on page 56.)
 
Note
If the LCD shows Register Now? when you 
enter a One Touch or a Speed Dial number, it 
means that a number is not stored there.
 
Dialling and storing numbers8
Three-digit number
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							Chapter 8
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Search8
You can search alphabetically for names you 
have stored in the One Touch and 
Speed Dial memories. (See Storing 
One Touch Dial numbers on page 55 and 
Storing Speed Dial numbers on page 56.)
aPress Search/Speed Dial.
bPress the dial pad keys for the first few 
letters of the name. (Use the chart on 
Entering text on page 170 to help you 
enter letters.)
PressOK.
cPress a or b to scroll until you find the 
name you are looking for.
PressOK.
Note
• If you are using LDAP names that are 
stored in the LDAP address book, a c will 
appear next to the names on the LCD 
screen.
• You can press Resolution to change the 
fax resolution.
 
dPress Start.
Note
• If you do not enter a letter and press OK in 
stepb, all registered names will appear. 
Press a or b to scroll until you find the 
name you are looking for. If you are using 
LDAP you must enter the letters of your 
search in step b.
• If the LCD shows No Contact Found 
when you enter the first few letters of the 
name, it means that a name for the letter 
is not stored.
 
LDAP search8
If the machine is connected to your LDAP 
server, you can search for information such 
as fax numbers and E-mail addresses from 
your server. (For details about how to set up 
LDAP see the Network User’s Guide on the 
CD/DVD-ROM.)
Fax redial8
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial up to three times at five minute 
intervals.
If you are sending a fax manually and the line 
is busy, press Redial/Pause, wait for the 
other fax machine to answer, and then press 
Start to try again. If you want to make a 
second call to the last number dialled, you 
can save time by pressing Redial/Pause and 
Start.
Redial/Pause only works if you dialled from 
the control panel.
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							Dialling and storing numbers
55
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: One Touch, 
Speed Dial and Groups for Broadcasting 
faxes. You can also specify the default 
resolution for each One Touch and 
Speed Dial number. When you dial a 
quick dial number, the LCD shows the name, 
if you stored it, or the number. A scan profile 
can also be stored along with the fax number.
If you lose electrical power, the quick dial 
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan 
settings that you choose when you store a 
number. For example, you will be asked to 
select Standard, Fine, S.Fine or Photo if you 
have selected the Fax/Tel option. Or, you will 
be asked to select B/W 200 dpi, 
B/W 200x100 dpi, Gray 100dpi, Gray 200dpi, 
Gray 300dpi,Color 100 dpi, Color 200 dpi, 
Color 300dpi or Color 600 dpi if you selected 
the E-Mail option.
Storing a pause8
Press Redial/Pause to insert a 2.8-second 
pause between numbers. You can press 
Redial/Pause as many times as needed to 
increase the length of the pause.
Storing One Touch Dial 
numbers8
Your machine has 20 One Touch keys where 
you can store 40 fax or telephone numbers 
for automatic dialling. To access numbers 21 
to 40, hold down Shift as you press the 
One Touch key.
 
aPress the One Touch key where you 
want to store the number.
If a number is not stored there, the LCD 
shows Register Now?
Press 1 to choose Yes.
bPress a or b to select Fax/Tel, E-Mail 
or IFAX.
PressOK.
cChoose one of the options below:
Enter the number (up to 20 
characters) if you selected Fax/Tel.
PressOK.
Enter the E-mail address (up to 60 
characters) if you selected E-Mail 
or IFAX. Use the chart on 
Entering text on page 170 to help 
you enter letters.
PressOK.
Note
If you selected E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected IFAX and save the 
E-mail address, you can only use the 
E-mail address when you are in Fax 
mode.
 
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56
dChoose one of the options below:
Enter the name using the dial pad 
(up to 15 characters).
PressOK.
PressOK to store the number or 
E-mail address without a name.
eIf you want to save a fax/scan resolution 
along with the number, choose one of 
the options below:
If you selected Fax/Tel in stepb, 
press a or b to select Std, Fine, 
S.Fine or Photo.
PressOK.
If you selected E-Mail in stepb, 
press a or b to select Color100dpi, 
Color200dpi, Color300dpi, 
Color600dpi, Gray100dpi, 
Gray200dpi, Gray300dpi, 
B/W200dpi or B/W200x100.
PressOK and then go to stepf.
If you selected IFAX in stepb, 
press a or b to select Std, Fine or 
Photo.
PressOK.
PressOK if you don’t want to change 
the default resolution.
fChoose one of the options below:
If you selected Black & White in stepe, 
select the file format (TIFF, PDF or 
Secure PDF) that will be used to send to 
your PC. If you selected Gray or Color in 
stepe, select the file format (PDF, 
Secure PDF, JPEG, or XPS) that will be 
used to send to your PC. 
PressOK.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number you chose first will be applied to 
the broadcast.
• You can also store the number by 
pressing Menu, 2, 3, 1.
 
Storing Speed Dial numbers8
You can store your frequently used numbers 
as Speed Dial numbers, so that when you 
dial you will only have to press a few keys 
(Search/Speed Dial, the three-digit number 
and Start). The machine can store 300 
Speed Dial numbers (001 - 300).
aHold down Shift as you press 
Search/Speed Dial and enter a three-
digit Speed Dial location number 
(001-300).
If a number is not stored there, the LCD 
shows Register Now?
Press 1 to choose Yes.
bPress a or b to select Fax/Tel, E-Mail 
or IFAX.
PressOK.
cChoose one of the options below:
Enter the number (up to 20 
characters) when you select 
Fax/Tel.
PressOK.
Enter the E-mail address (up to 60 
characters) if you selected E-Mail 
or IFAX. Use the chart on 
Entering text on page 170 to help 
you enter letters.
PressOK.
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							Dialling and storing numbers
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8
Note
If you selected E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected IFAX and save the 
E-mail address, you can only use the 
E-mail address when you are in Fax 
mode.
 
dChoose one of the options below:
Enter the name using the dial pad 
(up to 15 characters).
PressOK.
PressOK to store the number or 
E-mail address without a name.
eIf you want to save a fax/scan resolution 
along with the number, choose one of 
the options below:
If you selected Fax/Tel in stepb, 
press a or b to select Std, Fine, 
S.Fine or Photo.
PressOK.
If you selected E-Mail in stepb, 
press a or b to select Color100dpi, 
Color200dpi, Color300dpi, 
Color600dpi, Gray100dpi, 
Gray200dpi, Gray300dpi, 
B/W200dpi or B/W200x100. 
PressOK and then go to stepf.
If you selected IFAX in stepb, 
press a or b to select Std, Fine or 
Photo.
PressOK.
PressOK if you don’t want to change 
the default resolution.
fIf you selected Black & White in stepe, 
select the file format (TIFF, PDF or 
Secure PDF) that will be used to send to 
your PC. If you selected Gray or Color in 
stepe, select the file format (PDF, 
Secure PDF, JPEG or XPS) that will be 
used to send your PC. 
PressOK.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number you chose first will be applied to 
the broadcast.
• You can also store the number by 
pressing Menu, 2, 3, 2.
 
Changing One Touch and 
Speed Dial numbers8
If you try to store a One Touch or Speed Dial 
number over an existing number, the LCD will 
show the name or number already stored 
there. If your machine has a scheduled job or 
you have set a fax forwarding number, the 
LCD will ask you if you want to change the 
number.
aDo one of the following:
To change a stored One Touch 
number, press Menu, 2, 3, 1.
Choose the One Touch number you 
want to change.
To change a stored Speed Dial 
number, press Menu, 2, 3, 2.
Choose the Speed Dial number you 
want to change, then press OK.
bDo one of the following:
To change the stored number, 
press1.
To exit without making a change, 
press2.
 
23.Address Book
#005:MIKE
a1.Change
b2.Exit
Selectabor OK
cPress a or b to select Fax/Tel, E-Mail 
or IFAX.
Press OK.
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dEnter a new number or character.
PressOK.
ePress d or c to position the cursor under 
the character you want to change, and 
then press Clear/Back to delete it. 
Repeat for each character you want to 
delete.
fFollow the directions beginning in 
stepd in Storing One-Touch dial 
numbers and Storing Speed-Dial 
numbers. (See Storing One Touch Dial 
numbers on page 55 and Storing 
Speed Dial numbers on page 56.)
Setting up Groups for 
Broadcasting8
If you often want to send the same fax 
message to many fax numbers you can set 
up a group. 
Groups are stored on a One Touch key or a 
Speed Dial number. Each group uses up a 
One Touch key or a Speed Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One Touch key or entering a Speed Dial 
number, and then pressing Start.
Before you can add numbers to a group, you 
need to store them as One Touch or 
Speed Dial numbers. You can have up to 20 
small groups, or you can assign up to 339 
numbers to one large group.
aPress Menu, 2, 3, 3.
bChoose an empty location where you 
want to store the group in one of the 
following ways:
Press a One Touch key.
Hold down Shift as you press 
Search/Speed Dial and then enter 
the three-digit Speed Dial location.
PressOK.
cUse the dial pad to enter a group 
number (01 to 20).
PressOK.
dPress a or b to select Fax/IFAX or 
E-Mail.
Press OK.
eTo add One Touch or Speed Dial 
numbers follow the instructions below:
For One Touch numbers, press the 
One Touch keys one after the other. 
For Speed Dial numbers, hold down 
Shift as you press 
Search/Speed Dial, and then enter 
the three-digit Speed Dial location.
The LCD will display your chosen 
One Touch numbers with a l and 
Speed Dial numbers with a # (for 
example l006, #009).
fPress OK when you have finished 
adding numbers.
gDo one of the following:
Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering text on page 170 to help 
you enter letters.
PressOK.
Press OK to store the group without 
a name.
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							Dialling and storing numbers
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8
hYou can save a fax/scan resolution 
along with the number. Do one of the 
following:
If you selected Fax/IFAX in stepd, 
press a or b to select Std, Fine, 
S.Fine or Photo.
PressOK.
If you selected E-mail in stepd, 
press a or b to select Color100dpi, 
Color200dpi, Color300dpi, 
Color600dpi Gray100dpi, 
Gray200dpi, Gray300dpi, 
B/W200dpi or B/W200x100.
Press OK and then go to stepi.
Press OK if you don’t want to change 
the default resolution.
Note
If you have selected Fax/IFAX in stepd 
and added One-Touch or Speed-Dial 
numbers that are stored as ‘I-Fax’, you 
cannot select S.Fine.
 
iIf you selected Black & White in stepe, 
select the file format (TIFF, PDF or 
Secure PDF) that will be used to send to 
your PC. If you selected Gray or Color in 
stepe, select the file format (PDF, 
Secure PDF, JPEG or XPS) that will be 
used to send to your PC. 
PressOK.
jDo one of the following:
To store another group for 
broadcasting, go to stepb.
To finish storing groups for 
broadcasting, press Stop/Exit.
Combining quick dial 
numbers8
You can combine more than one Quick Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate from another long distance 
carrier.
For example, you might have stored ‘555’ on 
Speed Dial #003 and ‘7000’ on Speed Dial 
#002. You can use them both to dial 
‘555-7000’ if you press the following keys:
Hold down Shift as you press 
Search/Speed Dial, 003. Hold down Shift as 
you press Search/Speed Dial, 002 and 
Start.
Numbers can be added manually by entering 
them on the dial pad:
Hold down Shift as you press 
Search/Speed Dial, 003, 7001 (on the dial 
pad), and Start.
This would dial ‘555-7001’. You can also add 
a pause by pressing Redial/Pause.
Tone or Pulse8
If you have a Pulse dialling service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below. If you have Touch Tone service, you 
will not need this feature to send tone signals.
aLift the handset of the external 
telephone.
bPress # on the machine’s control panel. 
Any digits dialled after this will send tone 
signals.
When you hang up, the machine will 
return to the Pulse dialling service.
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							60
9
Remote Fax Options let you receive faxes 
while you are away from the machine.
You can use only one Remote Fax Option at 
a time.
Fax Forwarding9
The Fax Forwarding feature lets you 
automatically forward your received faxes to 
another machine.If you choose Backup Print 
On, the machine will also print the fax.
aPress Menu, 2, 5, 1.
bPress a or b to choose Fax Forward.
PressOK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number (up to 20 
digits).
PressOK.
Note
You can also enter an E-mail address if 
your machine has been configured for the 
Internet Fax feature. (For details about 
Internet Fax, see the Network User’s 
Guide on the CD/DVD-ROM.
 
dPress a or b to choose On or Off.
Press OK.
 
25.Remote Fax Opt
Backup Print
aOff
bOn
Selectabor OK
ePress Stop/Exit.
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case if there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes for up to 60 hours 
if there is a power failure.
 
Remote Fax Options 9
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							Remote Fax Options
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9
Fax Storage9
The Fax Storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands. (See Retrieving fax 
messages on page 64.) Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1.
bPress a or b to choose Fax Storage.
PressOK.
cPress Stop/Exit.
PC Fax Receive9
If you turn on the PC Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or the weekend, for example), your machine 
will receive and store your faxes in its 
memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001 
When you start your PC and the PC Fax 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receiving software 
running on your PC. (For details, see PC-FAX 
Receiving in the Software User’s Guide on 
the CD/DVD-ROM.) 
aPress Menu, 2, 5, 1.
bPress a or b to choose 
PC Fax Receive.
PressOK.
cPress a or b to choose ( or 
), or your computer name 
if the machine is connected to a 
network.
PressOK.
dPress a or b to choose On or Off. 
25.Remote Fax Opt
Backup Print
aOff
bOn
Selectabor OK
PressOK.
ePress Stop/Exit.
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