Konica Minolta bizhub 20 User Manual

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5
How to fax5
Entering fax mode5
To enter fax mode press Fax, and the key will 
glow blue.
Sending a single-sided fax 
from the ADF5
Using the ADF to send your faxes is the 
easiest way. To cancel a fax in progress 
press Stop/Exit. 
aMake sure you are in Fax mode.
bPlace your document face up in the 
ADF.
cDial the fax number. (See How to dial 
on page 53.)
dPress Start.
The machine scans the pages into 
memory and then sends the document.
Note
If the Out of Memory message 
appears while scanning a document into 
memory, press Stop/Exit to cancel or 
Start to send the scanned pages.
 
Sending a 2-sided fax from 
the ADF5
You can send a 2-sided document from the 
ADF. To cancel a fax in progress press 
Stop/Exit. 
aMake sure you are in Fax mode.
bPlace your document in the ADF.
cPress Duplex.
dDial the fax number. (See How to dial 
on page 53.)
ePress Start.
The machine will now scan and send your 
document.
Note
• Legal size 2-sided documents cannot be 
faxed from the ADF.
• When the machine is ready to scan a 
2-sided document, the LCD shows   for 
Duplex in the lower right corner.
 
Sending a fax5
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5
Changing a 2-sided fax layout
You need to choose the duplex scanning 
format before you send a fax. The format you 
choose will depend on the layout of your 
2-sided document.
aPress Menu, 1, 9, 3.
bDo one of the following:
If your document is flipped on the 
Long edge, press a or b to choose 
Long edge.
Press OK.
If your document is flipped on the 
Short edge, press a or b to choose   
Short edge.
Press OK.
cPress Stop/Exit.
Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be up to Letter, A4, Legal 
or Folio size. Press Stop/Exit to cancel a fax 
in progress.
aMake sure you are in Fax mode.
bPlace your document face down on the 
scanner glass.
cDial the fax number. (See How to dial 
on page 53.)
dPress Start.
The machine starts scanning the first 
page.
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Flatbed Fax:
Next Page?
a1.Yes
b2.No (Send)
Selectabor OK
Press 1 to send another page. 
Go to stepf.
Press 2 or Start to send the 
document. Go to stepg.
fPlace the next page on the scanner 
glass, pressOK. Repeat steps e and 
f for each additional page.
 
Flatbed Fax:
Set Next Page
Then Press OK
gYour machine will automatically send 
the fax. Long edge
Portrait Landscape
 
 
Short edge
Portrait Landscape
  
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Note
When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off. (See Real Time 
Transmission on page 38.)
 
Faxing Letter/Legal/Folio size 
documents from the scanner 
glass5
When faxing Letter/Legal/Folio size 
documents, you need to set the scan glass 
size to Letter or Legal/Folio otherwise a 
portion of your faxes will be missing.
aMake sure you are in Fax mode.
bPress Menu, 1, 9, 1.
cPress a or b to choose Letter or 
Legal/Folio.
Press OK.
dPress Stop/Exit.
Cancelling a fax in progress5
Press Stop/Exit to cancel the fax. If you 
press Stop/Exit while the machine is dialling 
or sending, the LCD will show as below:
 
Clear Fax?
a1.Yes
b2.No
Selectabor OK
Press 1 to cancel the fax.
Broadcasting 5
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One Touch, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast.
You can broadcast up to 390 different 
numbers. This will depend on how many 
groups, access codes or credit card numbers 
you have stored, and on how many delayed 
or stored faxes in memory.
Note
Use Search/Speed Dial to help you 
choose numbers easily.
 
aMake sure you are in Fax mode.
bLoad your document.
cEnter a number.
PressOK.
You can use either a One Touch, 
Speed Dial, a Group number, or a 
number manually entered using the dial 
pad. (See How to dial on page 53.)
dRepeat stepc until you have entered 
all the fax numbers you want to 
broadcast to.
ePress Start.
After the broadcast is finished the machine 
will print a broadcast report to let you know 
the results.
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5
Note
• The scan profile of the One-Touch, 
Speed-Dial or Group number you chose 
first will be applied to the broadcast.
• If the Fax Resolution setting of the fax 
number you chose first is S.Fine and you 
enter a stored I-Fax number, 
Select Std/Fine will appear on the 
LCD. Press Stop/Exit. Press Resolution 
and choose Standard, Fine or Photo 
then re-enter the I-Fax number. If you 
want to enter other numbers, go back to 
stepc.
 
Cancelling a Broadcast in 
progress5
While broadcasting you can cancel the fax 
currently being sent or the whole broadcast 
job.
aPress Menu, 2, 7.
The LCD will display the Broadcast job 
number followed by the fax number 
being dialled (for example, 
#001 0123456789) and the broadcast 
job numbers (for example, 
Broadcast#001).
bPress a or b to choose to cancel the fax 
being sent or the Broadcast job number.
PressOK.
cPress 1 to clear the job number or 2 to 
exit.
If you chose to only cancel the fax 
currently being sent in stepb, the 
machine will ask you if you want to 
cancel the broadcast. Press 1 to clear 
the whole broadcast job or 2 to exit.
dPress Stop/Exit.
Additional sending 
operations
5
Sending faxes using multiple 
settings5
Before you send a fax, you can change any 
combination of these settings: Contrast, 
Resolution, Overseas mode, Delayed fax 
timer, Polling transmission, Real time 
transmission or Cover page settings.
aMake sure you are in Fax mode.
After each setting is accepted, the LCD 
asks if you want to enter more settings.
 
22.Setup Send
Next?
a1.Yes
b2.No
Selectabor OK
bDo one of the following:
To choose more settings, press 1. 
The LCD returns to the Setup Send 
menu so you can choose another 
setting.
If you have finished choosing 
settings, press 2 and go to the next 
step for sending your fax.
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Electronic cover page5
This feature will not work unless you have 
already programmed your Station ID. (See 
the Quick Guide.) 
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name (or 
number) stored in the One Touch or 
Speed Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments, 
you can enter two personal messages of your 
own, up to 27 characters long. Use the chart 
on page 170 for help entering characters. 
(See Composing your own comments 
on page 36.)
5.(User Defined)
6.(User Defined)
Composing your own comments5
You can set up two comments of your own.
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 8.
cPress a or b to choose 5. or 6. to store 
your own comment.
PressOK.
dEnter your own comment using the dial 
pad.
PressOK.
Use the chart on page 170 for help entering 
characters.
Send a cover page for the next fax5
If you want to send a cover page only for the 
next fax, your machine will ask you to enter 
the number of pages you are sending so it 
can be printed on the cover page.
aMake sure you are in Fax mode.
bLoad your document.
cPress Menu, 2, 2, 7.
dPress a or b to choose Next Fax:On 
(or Next Fax:Off).
PressOK.
ePress a or b to choose a comment.
PressOK.
fEnter two digits to show the number of 
pages you are sending.
PressOK.
For example, enter 0, 2 for 2 pages or 0, 
0 to leave the number of pages blank. If 
you make a mistake, press d or 
Clear/Back to back up and re-enter the 
number of pages.
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax. 
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 7.
cPress a or b to choose On (or Off).
PressOK.
dPress a or b to choose a comment.
PressOK.
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5
Using a printed cover page5
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 7.
cPress a or b to choose Print Sample.
PressOK.
dPress Start.
eAfter the machine prints a copy of your 
cover page, press Stop/Exit.
Contrast5
For most documents the default setting of 
Auto will give the best results. It 
automatically chooses the suitable contrast 
for your document.
If your document is very light or dark, 
changing the contrast may improve the 
quality of the fax. 
Use Dark to make the faxed document 
lighter.
Use Light to make the faxed document 
darker.
aMake sure you are in Fax mode.
bLoad your document.
cPress Menu, 2, 2, 1.
dPress a or b to choose Auto, Light or 
Dark.
PressOK.
Note
Even if you choose Light or Dark, the 
machine will send the fax using the Auto 
setting if you choose Photo as the Fax 
Resolution.
 
Changing Fax Resolution5
The quality of a fax can be improved by 
changing the Fax Resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the Fax Resolution setting 
for the next fax
5
aMake sure you are in Fax mode.
bLoad your document.
cPress Resolution, then a or b to choose 
the resolution.
PressOK.
To change the default Fax Resolution 
setting
5
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 2.
cPress a or b to choose the resolution 
you want.
PressOK.
Note
You can choose four different resolution 
settings.
Standard: Suitable for most typed 
documents.
Fine: Good for small print and transmits a 
little slower than Standard resolution.
S.Fine: Good for small print or artwork 
and transmits slower than Fine resolution.
Photo: Use when the document has 
varying shades of gray or is a photograph. 
This has the slowest transmission time.
 
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Dual access5
You can dial a number, and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD will show the new 
job number.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If you get an Out of Memory message 
while scanning the first page of a fax, 
press Stop/Exit to cancel scanning. If you 
get an Out of Memory message while 
scanning a subsequent page, you can 
press Start to send the pages scanned so 
far, or press Stop/Exit to cancel the 
operation.
 
Real Time Transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialling and 
sending.
If the memory is full, the machine will send the 
document in real time (even if 
Real Time TX is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Sending in real time for all faxes5
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 5.
cPress a or b to choose On.
PressOK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 5.
cPress a or b to choose Next Fax:On.
PressOK.
Not sending in real time for the next 
fax only
5
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 5.
cPress a or b to choose Next Fax:Off.
PressOK.
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on Overseas Mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode.
bLoad your document.
cPress Menu, 2, 2, 9.
dPress a or b to choose On or Off.
PressOK.
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5
Delayed Fax5
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour period.
aMake sure you are in Fax mode.
bLoad your document.
cPress Menu, 2, 2, 3.
dEnter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
PressOK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data printed on each page.
 
Delayed batch transmission5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time.
All delayed faxes that are scheduled to be 
sent at the same time to the same fax number 
will be sent as one fax to save transmission 
time.
aMake sure you are in Fax mode.
bPress Menu, 2, 2, 4.
cPress a or b to choose On or Off.
PressOK.
dPress Stop/Exit.
Checking and cancelling 
waiting jobs5
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show No Jobs Waiting. You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress Menu, 2, 7.
The number of jobs still to be sent will be 
displayed.
bDo one of the following:
Press a or b to scroll though the 
waiting jobs, pressOK to choose a 
job, and then press 1 to cancel it.
Press 2 to exit without cancelling.
cWhen you have finished, press 
Stop/Exit.
Sending a fax manually5
Manual transmission5
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode.
bLoad your document.
cPick up the handset of an external 
telephone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Start.
If you are using the scanner glass, 
press 1 to send a fax.
fIf you picked up the handset of an 
external telephone, replace it.
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Out of memory message5
If you get an Out of Memory message 
while scanning the first page of a fax, press 
Stop/Exit to cancel the fax. 
 If you get an Out of Memory message 
while scanning a subsequent page, you will 
have the option to press Start to send the 
pages scanned so far, or to press Stop/Exit 
to cancel the operation.
Note
If you get an Out of Memory message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real Time Transmission on page 38.)
 
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6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line. The diagrams below will help you choose the correct mode. (For more detailed 
information about the receive modes, see Using receive modes on page 42.)
Choosing the Receive Mode6
 
To set the receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress a or b to choose the receive mode.
PressOK.
cPress Stop/Exit.
The LCD will display the current receive mode.
Receiving a fax6
Do you want to use the telephone features of your machine (if available) or 
an external telephone or external telephone answering device connected on the 
same line as the machine?
Ye s
Fax Only
No
No
No
Manual
Ye s
External TAD Fax/Tel
Are you using the voice message function of 
an external telephone answering device?
Do you want the machine to answer fax and 
telephone calls automatically?
Ye s
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