HTC EVO 4G User Manual

							 
Accounts and Messaging 89   
Sort Email Messages  
You can sort email messages by date received, priority, subject, sender, or size.  
1.  Touch   >   >  Mail . 
2.  Touch   >  Sort , and select from the sorting options.  
Tip:   To quickly scroll through the message list based on the sorting option you’ ve 
selected, touch and hold two fingers on any email message, and then drag upward 
or downward.  
Send an Email Message 
Send an email message to your contacts using an email account in Mail.  
1.  Touch   >   >  Mail . 
2.  Switch to the email account that you want to use.  
3.  Touch  . 
4.  Fill in one or more rec ipients. 
Tip :  If you want to send a carbon copy (Cc) or a blind carbon copy (Bcc) of the email to 
other recipients, touch   >  Show Cc/Bcc . 
5.  Enter the subject, and then compose your message.  
6.  Do any of the following:  
   Add an attachment. Touch  Attach and then choose what you want to attach.  
   Set the priority for an important message. Touch   >  Set priority . 
7.  Touch  Send, or to send it later, touch Save as draft . 
Note :  If there ’s no Wi -Fi or data connection available or Airplane mode is on when you 
send y our email, the email is saved to the Outbox folder. Once there’ s Wi-Fi or data 
connection available, the saved email will be sent automatically next time your phone  
syncs.  
Resume a Draft Email Message 
1. Touch   >   >  Mail . 
2.  In an email account inbox, touch   >  Folder  > Drafts . 
3.  Touch the message.  
4.  When you finish editing the message, touch Send . 
Read and Reply to an Email Message 
1.  Touch   >   >  Mail . 
2.  Switch to the email account that you want to use.   
						

							 
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3.
 In the email  account inbox, touch  the email you want to read.  
Note:  If you want to read a particular message inside an email conversation,  touch  to 
expand the conversation, and then touch  the email message.  
4.  Touch  Reply or  Reply All . 
5.  Touch   for more actions for the email.  
Find Unread Email Messages 
Unread email messages display in bold in your inbox. If you’ re viewing the unified inbox of all 
your email accounts, color bars also appear next to unread email messages. The color bars 
also indicate the email account from where the email messa ge is received. 
To group all unread email messages, add the Unread  tab to your inbox. 
1.  Touch   >   >  Mail . 
2.  Switch to the email account you want to use.  
3.  In the inbox, touch   >  Edit tabs.  
4.  Touch and hold Unread, and then drag it to the bottom row to add.  
5.  Touch   and  touch  the  Unread  tab. 
Save an Email Message in Tasks  
Save an email message in your Tasks list so you can remind yourself when to reply.  
1.  Touch   >   >  Mail . 
2.  In an email account inbox, touch and hold the email message, and then touch Save as 
task.  
3.  On the New task screen, enter the task details, and then touch Save . 
Print  Your Email Messages  
Do you need to print your email? Not a problem. Connect your phone  to a supported printer and 
start printing out your email messages.  
Note :  Both printer and your phone  must be turned on and connected to the same local 
network. To learn how to connect the phone  to the local wireless network, see  Turn 
Wi -Fi On and Connect to a Wireless Network . To learn how to connect the printer to 
the local network, refer to your printer user guide.  
The local network must not be behind a firewall.  
1.  Touch   >   >  Mail . 
2.  Switch to the email account that you want to use.  
3.  On the email inbox, touch the email you want to print.   
						

							 
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4.
 Touch   >  Print . 
5.  If the printer appears on the list, t ouch it. Otherwise, touch  Scan for printers  or Add 
printer  and then follow the onscreen instructions to add the printer to the list.  
6.  In the Print preview screen, you can select which pages to print, set the number of 
copies, or select to fit the email messages on the page.  
Tip :  Touch Advanced  to set the page size, print layout, and page orientation, and 
whether you want to print in color or black -and- white.  
7.  Touch  Print. 
Tip:   You can check the printing progress by opening the Notifications panel, and then 
touching the item you’ re printing. 
Search Email Messages  
If you have a long list of email messages on your inbox, you can easily search for that important 
email. 
1.  Touch   >   >  Mail . 
2.  Touch  . 
3.  If you want to refine or filter your search, t ouch , check the search options, and then 
touch  OK. For example, you can focus the search on a part of an email or filter email 
messages that have attachments or tagged as high priority.  
4.  In the search  box, enter the words you want to search for.  
5.  Touch  a result to open the email message.  
Search Emails From a Contact 
Do you remember the sender, but can’ t find that particular email?  
1.  Touch   >   >  Mail . 
2.  Switch to the email account you want to use.  
3.  Touch  and hold an email message from a contact.  
4.  Touch  Search the mail from the sender . A list of email messages from that contact 
appears.  
Work with Exchange ActiveSync Email  
If you sync your phone with your work Exchange Act iveSync account, you can read, reply, send, 
and  manage email in the same easy way as with a POP3/IMAP account. In addition, you can 
also use some powerful Exchange features.  
Flag E mail  Messages  
1. Touch   >   >  Mail .  
						

							 
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2.
 Switch to your Exchange ActiveSync email account.  
3.  W hile viewing your Exch ange ActiveSync email inbox, touch  the white flag icon ( ) that 
appears on the right of an email message  or conversation. The icon turns red ( ) after 
you flagged the email  or conversation.  
Tip:   To flag an email message insi de a conversation, touch  to expand the 
conversation, and then touch the flag icon of the email message.  
Set Y our Out of O ffice Status   
You can set your Out of Office status and auto -reply message right from  your  phone . 
1.  Touch   >   >  Mail . 
2.  Switch to your Exchange ActiveSync email account.  
3.  Touch   >  Out of the office.  
4.  Touch  your current office status , and then select Out of the office . 
5.  Set the dates and times for the period when you will be out of the office.  
 
6.  Enter the auto -reply message.  
7.  If you want a different auto- reply message for recipients outside your organization, select  
the  Send auto reply message to external recipient  option, and then enter the auto-
reply message in the box that appears.  
8.  Touch  Save . 
S end a M eeting Request   
1. Touch   >   >  Mail . 
2.  Switch to your Exchange ActiveSync email account.  
3.  Touch   >  New meeting invitation . 
4.  Enter the meeting details, and then touch  Save .  
						

							 
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Manage Email Messages 
Your email inbox provides management options for sorting and deleting your email messages.  
Move Email Messages to Another Folder 
1. Touch   >   >  Mail . 
2.  Switch to the email account that you want to use.  
3.  Select the email messages you want to move.  
Tip:   To select all, select one email message first, and then t ouch  >  Select all . 
4.  Touch  Move to , and then select a folder.  
Delete Email Messages 
1. Touch   >   >  Mail . 
2.  Switch  to the email account that you want to use.  
3.  Touch  the check buttons of email messages you want to delete.  
Tip:   To select all, select one email message first, and then t ouch  >  Select all . 
4.  Touch  Delete. 
Switch to Other Mail Folders  
1. Touch   >   >  Mail . 
2.  In an email account inbox, touch   >  Folder . 
3.  Touch the mail folder that contains the email messages you want to view.  
Sync Email Less Frequently 
When you don’t need to sync email frequently, such as when you’ re watching video or driving, 
use Smart Sync to automatically extend the time before your phone  syncs your email account. 
Smart Sync helps you save battery power.  
1.  Touch   >   >  Mail . 
2.  Switch to the email account where you want to use Smart Sync.  
3.  Touch   >  Settings  > Sync, Send & Receive.  
4.  Touch  Peak time sync  > Smart Sync . 
5.  Touch  Off-peak sync  > Smart Sync . 
6.  Touch  . 
Smart Sync then extends the email synchronization time after each auto sync time passes and 
you don’ t open the Mail app. To sync your email at any time, open the Mail app and check your 
inbox.   
						

							 
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Change the Email Account Settings 
Change your email account settings such as the email account name and password, signature, 
sync schedule, and more. 
1.  Touch   >   >  Mail . 
2.  Switch to the email account  that you want to change . 
3.  Touch   >  Settings, and choose from these options:  
   Account settings : Change the email account settings such as the name, email 
address, password, and description.  
   General settings  
   Mail body f ont size: Se t the font size when reading email messages.  
   Use signature:  Select to append a signature to your outgoing email messages.  
   Signature : Set the signature for outgoing email messages.  
   Set as default account :  Select to use the current email account as the default 
account to send email messages.  
   Attachment cache:  Select where to save email attachments.  
   Ask before deleting : Select to display a confirmation box when deleting email 
messages.  
   Portrait body preview : Set the number of lines of text to dis play for email 
messages in the i nbox. 
   Show threaded view :  Select to group messages and related replies into threads.  
   Sync,  Send & Receive 
   Peak time sync:  Set the synchronization schedule during your set peak time.  
   Peak time:  Set the time when you receive the most number of email messages.  
   Off -peak sync:  Set the synchronization schedule during your set off -peak time.  
   Download past mail : Set how many days to download past email messages.  
   Refresh on open:  Select to aut omaticaly download email messages when you 
open an email folder.  
   Folder to sync:  Select the folder to synchronize whenever you launch Mail.  
   Mail size limit : Set the maximum email file size for incoming messages.  
   Message format : Set email messages to displa y in HTML or plain text format.  
   Include file attachment :  Set the size of email attachments that will be 
automatically downloaded with email messages.   
						

							 
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
  Reply with original text : Select to reply email messages with the original 
receive email.  
   Always bcc me:  S elect to always send yourself a copy of all email messages 
that you send.  
   Notification settings  
   Email notifications : Select to turn on email notifications on your phone.  
   Notification sound : Set the  phone to play a sound when a new email message 
arrives.  
   Notification vibrate:  Set the phone  to vibrate when a new email message 
arrives.  
   Delete account : Touch to delete an email account.  
4.  Touch   to save your changes.  
Delete an Email Account 
Delete an email account from your phone i f you want to discontinue using that account.  
1.  Touch   >   >  Mail . 
2.  Switch to the email account  that you want to delete.  
3.  Touch   >  Settings  > Delete account . 
Add the Mail Widget 
Add the Mail widget to view your POP3/IMAP or Exchange ActiveSync email messages on the 
Home screen.  To learn how to add widgets, see  Customize the Home Screen.  
Text Messaging and MMS 
Keep in touch with important people in your life. Use the Messages app to compose and send 
text and multimedia messages. On the All messages screen, your sent and received messages 
are neatly grouped into conversations, by contact name or phone number . 
 
See your service plan for applicable charges  for messaging. 
Send a Text Message (SMS)   
						

							 
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Send a Multimedia Message (MMS)
 
Save and Resume Composing a Draft Message  
Check Your Messages  
Manage Message Conversations  
Back Up and Restore Your Text Messages  
Text and Multimedia Message Options  
Add the Messages Widget  
Send a Text Message (SMS)  
Quickly compose and sent text messages on your phone . 
1.  Touch   >   >  Messages.  
2.  Touch  . 
3.  Enter a contact name or mobile number in the To  field.  
Tip:   Sending t he message to a group of friends? T ouch , and then select the contacts 
to whom you want to send the message. You can also select contact groups as 
recipients. When you have selected all the message recipients, t ouch Done.  
4.  Touch  the “ Add text” box and then  start composing your message.  
 
Note :  A counter appears at the top of the Send  button to tell you how many characters you 
have entered and how many characters are left. Once you go over the 160- character 
limit, a new message is created but automatically j oined into one when received. 
 
Your text message automatically becomes a multimedia message if you enter an 
email address as the recipient, add a message subject, attach an item, or compose a 
very long message.  
5.  Touch  S end,  or touch   to save the message as  a draft . 
Use Preset Messages  
Preset messages make it easy to compose text messages.   
						

							 
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1.
 Touch   >   >  Messages.  
2.  Touch  . 
3.  Enter a contact name or mobile number in the To  field.  
4.  Touch  the “Add text” box , and then touch   >  Quick text . You will see the list of preset 
messages.  
5.  Do any of the following:  
   Touch  a preset message to enter it to your text message.  
   To add a new preset  message, touch  >  Add . Enter your message and  touch OK . 
   To edit a preset message,  touch  >  Edit . T ouch  the message you want to edit, edit 
the message, and then touch  OK. 
   To delete preset messages,  touch  >  Delete . Touch  the messages you want to 
delete, and then touch  Delete. 
Send a Multimedia Message (MMS)  
When you need to add a little more to a text message, you can send a multimedia message 
(MMS) with pictures, voice recordings, audio or video files, contact cards (vCard), or 
appointments (vCalendar).  
1.  Touch   >   >  Messages.  
2.  Touch  . 
3.  Enter a contact name or mobile number in the To  field.  
Tip:   Sending the message to a group of friends? Touch  , and then select the contacts 
to whom you want to send the message. You can also select contact groups as 
recipients. When you have selected all the message recipients, touch Done.  
4.  To add a subject line, t ouch  >  Add subject  to add a subject line to your message.  
5.  Touch  the “ Add text” box, and then start composing your message.  
6.  Touch   and then select  the type of attachment : 
   Picture.  Select  Camera  to take a photo and attach it, or Gallery  to attach a photo 
from your storage card.  
   Video.  Select  Camcorder  to capture a video and attach it, or Videos  to attach a 
video from your storage card.  
   Audio.  Select  Voice Recorder  to make a voice recording and at tach it, or Music & 
sounds  to attach a music file or voice recording from your storage card.  
   App recommendation.  Choose an app you’ve installed from Google Play Store that 
you want to share with others. The URL from which the app can be downloaded will 
be  inserted to your message.   
						

							 
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
  Location.  Add your current location (requires GPS to be turned on), or a location 
you pick on a map to your message. See  Google Maps . 
   Contact (vCard).  Select a contact from your  phone, and then select which contact 
information you want to attach.  
   Appointment (vCalendar).  Select the calendar event you want to attach.  
7.  To see options for replacing or reviewing your attachment,  touch . You can also   
touch   >  Discard  to start over.  
8.  Touch  Send, or touch   to save message as a draft.  
Create a Slideshow  
You can create an MMS message with multiple slides, each containing a photo, video, or audio, 
and text. 
1.  Touch   >   >  Messages.  
2.  Touch  . 
3.  Enter a contact name or mobile number in  the To field.  
Tip:   Sending the message to a group of friends? Touch  , and then select the contacts 
to whom you want to send the message. You can also select contact groups as 
recipients. When you have selected all the message recipients, touch Done.  
4.  To add a subject line, touch   >  Add subject . 
5.  Touch the “Add text” box, and then start composing your message.  
6.  Touch   and then attach a photo, video, or audio in the multimedia message you’ re 
composing 
7.  Touch   >  Slide . 
8.  Choose where you want to insert the next slide.  
9.  Right after adding a slide, do any of the following:  
   Touch  , and then choose to add a photo or a video.  
   Touch   >  Audio  to add music or a voice recording to a slide.  
   Touch  Add text , and then enter your caption.  
   Touch   to see options for replacing, viewing or removing your attachment.  
   Touch   >  Preview . Touch once on the preview screen to see playback controls.  
10.  When finished, touch  Send, or touch   to save the message as a draft.