HP Officejet Pro 8500 User Manual

6 HP Digital Solutions (somemodels only)
Your HP Officejet Pro device includes a collection  of digital solutions that can help you
simplify and streamline your work. These digital solutions include the following:
• HP DIrect Digital Filing (including Scan to Network Folder and Scan to E-mail)
• HP Digital Fax (including Fax to Network Folder and Fax to E-mail)
This section contains the following topics:
•
What are HP Digital Solutions?
•
Requirements
•
Setting up the HP Digital Solutions
•
HP Direct...

In addition, you can turn off fax printing altogether — saving money on paper and ink,
as well as helping reduce paper consumption and waste.
Requirements
The HP Digital Solutions are available with HP Officejet Pro devices that are
connected directly to the network either through a wireless connection or with an
Ethernet cable.
Before you set up the digital solutions, make sure you have the following:
Scan to Network Folder, Fax to Network Folder
• Appropriate privileges on the network
You must have...

Setting up the HP Digital Solutions
You can set up the HP Digital Solutions using the HP software provided with the HP
Officejet Pro device.
• If you are using a computer running Windows, this software consists of softwarewizards that you can open from the HP Solution Center software. To use these
wizards, you must be using a computer  running Windows XP (32-bit version) or
Windows Vista (32-bit or 64-bit version).
• If you are using a computer running Mac OS  X, you can set up the digital solutions...

Set Up Scan to Network Folder
To use Scan to Network Folder, you must have created and configured the folder you
are using on a computer connected to the network. You cannot create a folder from
the HP devices control panel.
To set up a shared folder and enable Scan to Network Folder, complete the following
steps for your operating system.
NOTE: You can also use these steps to change  settings in the future or turn off
the feature.
To set up Scan to Network Folder on a Windows computer
1. After you have...

The HP Setup Assistant automatically saves the configurations to the HP device. Also,
you can configure up to 10 destination folders for each HP device.
Set up Scan to Network Folder from the embedded Web server
1.Create a folder on a computer connected to the network.
2. Share the folder.
NOTE: Make sure the folder preferences provide read and write access. For
more information about creating folders on the network and setting folder
preferences, see the documentation for your operating system.
3. Open...

To send e-mail messages, the HP Officjet Pro device must use a valid, existing e-mail
address. This address, also known as an “outgoing e-mail profile,” appears in the
FROM portion of the e-mail messages sent from the HP device.
To set up the outgoing e-mail profile used by the HP device, complete the following
steps for your operating system.
NOTE:You can also use these steps to change  settings in the future or turn off
the feature.
Set up Scan to E-mail on a Windows computer
1. After you have...

Set up Scan to E-mail using the embedded Web server
1.Open a supported Web browser (such as Microsoft Internet Explorer, Opera,
Mozilla Firefox, or Safari) on your computer.
2. Type the IP address that has been assigned to HP Officejet Pro device.
For example, if you are using an IPv4 network environment and the IP address is
123.123.123.123, type the following address into the Web browser:
http://123.123.123.123. If you are using an IPv6-only network environment and the
IP address is...

6.Enter or change the SUBJECT for the e-mail message.
7. Change any scan settings, and then touch  Start Scan.
NOTE:The connection might take some time, depending on network traffic and
connection speed.
Set Up HP Digital Fax
With HP Digital Fax, the HP Officejet Pro device automatically receives faxes and
saves the faxes directly to a network folder (Fax to Network Folder) or forwards these
faxes as e-mail attachments (Fax to E-mail).
Received faxes are saves as TIFF (Tagged Image File Format) files....

Set up HP Digital Fax from the embedded Web server
1.Open a supported Web browser (such as Microsoft Internet Explorer, Opera,
Mozilla Firefox, or Safari) on your computer.
2. Type the IP address that has been assigned to HP Officejet Pro device.
For example, if you are using an IPv4 network environment and the IP address is
123.123.123.123, type the following address into the Web browser:
http://123.123.123.123. If you are using an IPv6-only network environment and the
IP address is...

Chapter 6
66 HP Digital Solutions (some models only)