HP LaserJet M3035xs MFP User Manual

8 Scan and send e-mail
The device offers color-scanning and digital-sending capabilities. By using the control panel, you can
scan black-and-white or color documents and send them to an e-mail address as an e-mail attachment.
To use digital sending, the device must be connected to a local area network (LAN). The device connects
directly to your LAN.
NOTE The device cannot copy or print in color, but it can scan and send color images.
This chapter addresses the following topics:
●
Configure e-mail...

Configure e-mail settings
Before you can send a document to e-mail, you must configure the device for e-mailing. 
NOTEYou can also configure the e-mail settings  by using the embedded Web server, which
HP recommends. For helpful tips and more abou t configuring the scan e-mail feature, see the
Embedded Web Server User Guide  on the device CD.
For more information on setting up a feature, so lving a problem, or discovering how to use this
device, go to 
www.hp.com/support/LJM3027mfp  or...

4.Type the SMTP gateway address, either as an IP  address or as a fully qualified domain name. If
you do not know the IP address or domain name, contact the network administrator.
5. Touch  OK.
Test the SMTP settings
1. From the Home screen, touch  Administration.
2. Touch  Initial Setup .
3. Touch  E-mail Setup , and then touch  Test Send Gateways .
If the configuration is correct,  Gateways OK appears on the control-panel display.
If the first test was successful, send an e-mail to yourse lf by using...

Use the Send E-mail screen
Use the touchscreen to navigate through the options on the Send E-mail screen.
1Send E-mail buttonTouching this button scans the document and s ends an e-mail file to the provided e-mail
addresses.
2Home buttonTouching this button opens the Home screen.
3From:  fieldTouch this field to open the keyboard, and th en type your e-mail address. If the system
administrator has configured the device to do so,  this field might automatically insert a default
address.
4To:  fieldTouch...

Perform basic e-mail functions
The device e-mail feature offers the following benefits:
●Sends documents to multiple e-mail addresses, saving time and delivery costs.
● Delivers files in black-and-white or
 in color. Files can be sent in different file formats that the
recipient can manipulate.
With e-mail, documents are scanned into the device  memory and sent to an e-mail address or multiple
addresses as an e-mail attachment. Digital docume nts can be sent in several graphics formats, such
as .TIFF and...

Use the auto-complete function
When you type characters into the To:, CC: , or From:  fields on the Send E-mail screen, the auto-
complete function is activated. As you type the requ ired address or name by using the keyboard screen,
the device automatically searches  the address book list and completes the address or name by using
the first match. You can then select that name by touching  Enter, or continue typing the name until auto-
complete finds the correct entry. If you type a ch aracter that does...

Use the address book
You can send e-mail to a list of recipients by using the address book feature of the device. See your
system administrator for information about configuring address lists.
NOTEYou can also use the embedded Web server to create and manage the e-mail address
book. For more information, see the  Embedded Web Server User Guide on the device CD.
Create a recipient list
1.From the Home screen, touch  E-mail.
2. Complete one of the following steps:
● Touch 
To: to open the keyboard screen,...

Add e-mail addresses to the local address book
1.Touch  Local.
2. Touch 
.
3. (Optional) Touch the  Name field, and in the keyboard that appears type a name for the new entry.
Touch  OK.
The name is the alias for the e-mail address. If you do not type an alias name, the alias will be the
e-mail address itself.
4. Touch the  Address field, and in the keyboard that appears type the e-mail address for the new
entry. Touch  OK.
Delete e-mail addresses from the local address book
You can delete e-mail...

Change e-mail settings for the current job
Use the More Options  button to change the following e-mail settings for the current print job:
ButtonDescription
Document File TypeTouch this button to change the type of file  the device creates after scanning the document.
Output QualityTouch this button to increase or decrease the print quality of the file being scanned. A higher quality
setting produces a larger file size.
ResolutionTouch this button to change the scan resolution. A high er resolution...

Scan to a folder
NOTEThis device feature is supported for the HP LaserJet M3035 MFP models only.
If the system administrator has made the feature avail able, the device can scan a file and send it to a
folder on the network. Supported operating system s for folder destinations include Windows 2000,
Windows XP, and Windows Server 2003, and Novell.
NOTE You might be required to supply a user name and password in order to use this option,
or to send to certain folders. See your system administrator for more...