HP Jornada 560 Series PDA Users Guide

							Chapter 5 | Connecting to the Internet | 67 
• To change the link name, enter a new name in the Name 
box.  
• To change how often the mobile favorite is updated, select 
a desired update schedule under Update. 
 
2. Click OK. Internet Explorer downloads the latest version of the 
page to your desktop PC. 
3.  If you want to download the pages that are linked to the mobile 
favorite you just created, right-click the mobile favorite and then 
click Properties. On the Download tab, specify the number of 
links deep you want to download. To conserve memory on your 
hp Jornada, download only one level of links. 
4.  Synchronize your device and desktop PC. Mobile favorites that 
are stored in the Mobile Favorites folder in Internet Explorer are 
downloaded to your hp Jornada. 
 
 
If you do not specify an update schedule, you must manually download content 
to keep the information updated on your desktop PC and hp Jornada. Before 
synchronizing, in Internet Explorer on your desktop PC, click Synchronize on 
the Tools menu. You will see the last time content was downloaded to the 
desktop PC, and you can manually download content if needed. 
 
 
 
You can add a button to the Internet Explorer toolbar for creating mobile 
favorites. In Internet Explorer on your desktop PC, on the View menu, click 
Toolbars, and then click Customize. 
 
Conserving Memory 
Mobile favorites take up storage memory on your hp Jornada. Follow these 
tips to minimize the amount of memory used: 
• Use ActiveSync settings to turn off pictures and sounds for the Mobile 
Favorites information type or to stop some mobile favorites from being 
downloaded to your hp Jornada. For more information, see 
ActiveSync Help.  
						

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• Limit the number of downloaded linked pages. In Internet Explorer on 
the desktop PC, right-click the mobile favorite you want to change, 
and then click Properties. On the Download tab, specify 0 or 1 
for the number of linked pages you want to download. 
Using AvantGo Channels 
AvantGo is a free interactive service that gives you access to personalized 
content and thousands of popular Web sites. You subscribe to AvantGo 
channels directly from your hp Jornada. Then you synchronize your hp 
Jornada with your desktop PC or connect to the Internet to download the 
content. For more information, visit the AvantGo Web site. 
To sign up for AvantGo  
1.  In ActiveSync options on the desktop PC, turn on synchronization 
for the AvantGo information type. 
2.  In Pocket Internet Explorer on your hp Jornada, tap the Favorites 
button to display your list of favorites. 
3.  Tap the AvantGo Channels link. 
4.  Tap the Activate button. 
5.  Follow the directions on the screen. You will need to synchronize 
your hp Jornada with your desktop PC, and then tap the My 
Channels button to complete the AvantGo setup. 
 
When synchronization is complete, tap the AvantGo Channels link in your 
list of favorites to see a few of the most popular channels. To add or 
remove channels, tap the Add or Remove link. 
Sending and Receiving E-mail 
If you have an e-mail account with an ISP or on a corporate network, you 
can use Inbox to send and receive e-mail messages in two ways:  
• Synchronize e-mail messages with Microsoft Exchange or Microsoft 
Outlook on your desktop PC.  
• Send and receive e-mail messages by connecting directly to an e-mail 
server through an ISP or a network.  
						

							Chapter 5 | Connecting to the Internet | 69 
Synchronizing E-mail Messages 
You can synchronize e-mail messages as part of the general 
synchronization process whenever you connect your hp Jornada to your 
desktop PC. First, you must enable Inbox synchronization in ActiveSync. 
For information on enabling Inbox synchronization, see ActiveSync Help 
on the desktop PC.  
During synchronization, the following occurs: 
• Messages are copied from the mail folders of Exchange or Outlook on 
your desktop PC to the ActiveSync folder in Inbox on your hp Jornada. 
By default, you will receive messages from the past 3 days only, the 
first 100 lines of each message, and file attachments of less than 100 
KB in size. 
• E-mail messages in the Outbox folder on your hp Jornada are 
transferred to Exchange or Outlook, and then sent from those 
programs. 
• E-mail messages in subfolders must be selected in ActiveSync on your 
desktop PC in order to be transferred. 
 
Connecting Directly to an E-mail Server 
In addition to synchronizing e-mail messages with your desktop PC, you 
can send and receive e-mail messages by using a modem or network 
connection and Inbox on your hp Jornada.  
In addition to the creating a connection to a network or an ISP, you must 
set up an e-mail “service” in Inbox.  
 
 
The ISP or network must use a POP3 or IMAP4 e-mail server and an SMTP 
gateway. 
 
 
To set up an e-mail service 
• In Inbox, tap Services, and then tap New Service. Follow the 
directions in the New Service Wizard. 
 
You can use multiple e-mail services to receive your messages. For each e-
mail service you intend to use, first set up and name the e-mail service. If  
						

							70 | hp Jornada 560 series personal digital assistant User’s Guide   
you use the same service to connect to different mailboxes, set up a 
separate service for each mailbox. 
To connect to an e-mail service 
• In Inbox, tap Services, and then tap Connect. 
 
When you connect to the e-mail server, new messages are downloaded to 
the Inbox folder on your hp Jornada, messages in the Outbox folder are 
sent, and messages that have been deleted on the e-mail server are 
removed from the Inbox folder on your hp Jornada. 
Messages that you receive directly from an e-mail server are linked to your 
e-mail server rather than your desktop PC. When you delete a message on 
your hp Jornada, it is also deleted from the e-mail server the next time you 
connect based on the settings you selected in ActiveSync.  
You can work online or offline. When working online, you read and 
respond to messages while connected to the e-mail server. Messages are 
sent as soon as you tap Send, which saves space on your hp Jornada. 
When working offline, you should download new message headers or 
partial messages, and then you can disconnect from the e-mail server while 
you decide which messages to download completely. The next time you 
connect, Inbox downloads any messages you marked for retrieval and 
sends the messages in your Outbox folder.  
						

							Chapter 5 | Connecting to the Internet | 71 
Using the Message List 
Messages you receive are displayed in the message list. By default, the 
most recently received messages are displayed first in the list. 
Select the sort order
for messages. Select the service and folder
you want to display.
Tap to connect to
the selected service.Tap to connect and to
send and receive e-mail.Tap to open a message.
Tap and hold to display
a pop-up menu of actions.
 
When you receive a message, tap it to open it. Unread messages are 
displayed in bold.  
						

							72 | hp Jornada 560 series personal digital assistant User’s Guide   
Tap to delete this message.
Tap to view  the previous
or next message.
Tap to reply to or
forward this message.
Tap to return to
the message list.
 
When you connect to your e-mail server or synchronize with your desktop 
computer, by default, you will receive messages from the last five days 
only, the first 100 lines of each new message, and file attachments of less 
than 100 KB in size. The original messages remain on the e-mail server or 
your desktop PC. 
You can mark the messages that you want to retrieve in full during your 
next synchronization or e-mail server connection. In the message list, tap 
and hold the message you want to retrieve. On the pop-up menu, tap 
Mark for Download. The icons in the Inbox message list give you 
visual indications of message status.  
						

							Chapter 5 | Connecting to the Internet | 73 
You specify your downloading preferences when you set up the service or 
select your synchronization options. You can change them at any time: 
• Change options for Inbox synchronization using ActiveSync options. 
For more information, see ActiveSync Help.  
• Change options for direct e-mail server connections in Inbox on your 
hp Jornada. Tap Tools, and then tap Options. On the Service tab, 
tap the service you want to change. To remove a service, tap and hold 
the service, and then tap Delete. 
Composing Messages 
To compose a message 
1. Tap New.  
2. In the To field, enter an e-mail address of one or more recipients, 
separating them with a semicolon, or select a name from the 
contact list by tapping the Address Book button.   
						

							74 | hp Jornada 560 series personal digital assistant User’s Guide   
Tap to show or hide
the complete header. Tap to send the message.
Tap to insert common messages.Tap to show / hide the
recording toolbar.
Tap to display the Address Book.
 
3.  Compose your message. To enter preset or frequently used 
messages, tap My Text and select a message. 
4.  When you have finished the message, tap Send. 
 
The message is placed in the Outbox folder on your hp Jornada and will 
be delivered in one of two ways: 
• The message is transferred to the Outbox folder in Exchange or 
Outlook on your desktop PC, and sent the next time you synchronize. 
• The message is transferred to your e-mail server the next time you 
connect. In Inbox, make sure the appropriate service is selected on the 
Services menu. Then tap the Connect button (or tap Connect on 
the Services menu). 
  
						

							Chapter 5 | Connecting to the Internet | 75 
Managing E-mail Messages and Folders 
By default, messages are displayed in one of five folders for each service 
you have created: Inbox, Deleted Items, Drafts, Outbox, and Sent Items. 
The Deleted Items folder contains messages that have been deleted on your 
hp Jornada. The behavior of the Deleted and Sent Items folders depends 
on the options you have chosen. In the message list, tap Tools, and then 
tap Options. On the Message tab, select your options. 
You can organize messages into additional folders. To create new folders, 
tap Tools, and then tap Manage Folders. To move a message to 
another folder, in the message list, tap and hold the message, and then 
tap Move to on the pop-up menu.  
Folder Behavior with a Direct Connection to an E-mail Server 
The behavior of the folders you create depends on whether you are using 
ActiveSync, POP3, or IMAP4: 
• If you use ActiveSync, e-mail messages in the Inbox folder in Outlook 
will automatically be synchronized with your hp Jornada. You can 
select to synchronize additional folders by designating them for 
ActiveSync. The folders you create and the messages you move will 
then be mirrored on the server. For example, if you move two 
messages from the Inbox folder to a folder named Family, and you 
have designated Family for synchronization, the server creates a copy 
of the Family folder and copies the messages into that folder. You can 
then read the messages while away from your desktop computer. 
• If you use POP3 and you move e-mail messages to a folder you 
created, the link is broken between the messages on the device and 
their copies on the mail server. The next time you connect, the mail 
server will see that the messages are missing from the device Inbox 
and delete them from the server. This prevents you from having 
duplicate copies of a message, but it also means that you will no 
longer have access to messages that you move to folders created from 
anywhere except the device.   
						

							76 | hp Jornada 560 series personal digital assistant User’s Guide   
• If you use IMAP4, the folders you create and the e-mail messages you 
move are mirrored on the server. Therefore, messages are available to 
you any time you connect to your mail server, whether it is from your 
device or desktop computer. This synchronization of folders occurs 
whenever you connect to your mail server, create new folders, or 
rename/delete folders when connected.