HP Jornada 560 Series PDA Users Guide
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Chapter 7 | Microsoft Pocket Outlook | 107 6. Tap OK to return to the task list. To quickly create a task with only a subject, tap Entry Bar on the Tools menu, and then tap Tap here to add a new task. Enter your task information. Using the Summary Screen When you tap a task in the task list, a summary screen is displayed. To change the task, tap Edit. View task details. View notes. Tap to show and hide additional summary information. Tap to change task.
108 | hp Jornada 560 series personal digital assistant User’s Guide Notes: Capturing Thoughts and Ideas Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. You can create a written note or a recording. You can also include a recording in a note. If a note is open when you create the recording, it will be included in the note as an icon. If the note list is displayed, it will be created as a stand-alone recording. Tap to open a note or play a recording. Tap and hold to display a pop-up menu of actions. Tap to create a new item. Tap to change the sort order of the list. Tap to show or hide the Recording toolbar. Tap to record. To create a note 1. Tap New. 2. Create your note by writing, drawing, typing, or recording. For more information about using the Input panel, writing and drawing on the screen, and creating recordings, see “Entering Information” in chapter 3.
| 109 8 | Companion Programs Your hp Jornada includes Microsoft Pocket PC Software 2002, as well as programs from other vendors. The software includes hp image viewer, Microsoft Pocket Word, Microsoft Pocket Excel, Windows Media Player for Pocket PC, and Microsoft Reader. Third-party programs include OmniSolve from Landware and CodeWallet Pro from Developer One. This section provides an overview of these programs and enough information to get you started. For complete instructions on using a program, refer to online Help for that program. In this chapter, you will learn about • Microsoft Pocket Word • Microsoft Pocket Excel • Microsoft Windows Media Player for Pocket PC • Microsoft Reader • MSN Messenger • hp image viewer • Landware OmniSolve financial calculator • CodeWallet Pro from Developer One 1 1 CodeWallet Pro is not available on all hp Jornada 560 series models.
110 | hp Jornada 560 series personal digital assistant User’s Guide Microsoft Pocket Word Microsoft Pocket Word works with Microsoft Word on your desktop PC to give you easy access to copies of your documents. You can create new documents on your hp Jornada, or you can copy documents from your desktop PC. Synchronize documents between your desktop PC and your hp Jornada regularly so that you have the most up-to-date content in both locations. To use Pocket Word 1. On the Start menu, tap Programs, and then tap the Pocket Word icon. 2. Tap the name of a document in the file list. –or– Tap New to open a blank document. To open a template rather than a blank document, select a template for new documents. On the Tools menu, tap Options, and then browse to select the default template. When you tap New, the template appears with appropriate text and formatting already provided. You can open only one document at a time; when you open a second document, you will be asked to save the first. You can save a document you create or edit in a variety of formats, including Pocket Word (.psw), Rich Text Format (.rtf), and Plain Text (.txt). You can enter information in Pocket Word in four modes: writing, drawing, typing, and recording. Use the View menu to switch between modes. Each mode has its own toolbar, which you can show and hide by tapping the Show/Hide Toolbar button on the Command bar. • Typing Mode. Use the Input panel to enter typed text into the document with either the soft keyboard or the Character Recognizer. For more information on entering typed text, see “Entering Information” in chapter 3.
Chapter 8 | Companion Programs | 111 • Writing Mode. In writing mode, use your stylus to write directly on the screen. Ruled lines are displayed as a guide, and the zoom magnification is greater than in typing mode to allow you to write more easily. For more information on writing and selecting writing, see “Entering Information” in chapter 3. Written words are converted to graphics (metafiles) when a Pocket Word document is converted to a Word document on your desktop PC. • Drawing mode. In drawing mode, use your stylus to draw on the screen. Gridlines appear as a guide. When you lift your stylus off the screen after the first stroke, you will see a drawing box indicating the boundaries of the drawing. Every subsequent stroke within or touching the drawing box becomes part of the drawing. For more information on drawing and selecting drawings, see “Entering Information” in chapter3. • Recording mode. Use recording mode to embed a recording into your document. Recordings are saved as WAV files. For more information on recording, see “Entering Information” in chapter3. Tips for Working in Pocket Word • You can change the zoom magnification by tapping View and then Zoom. Then select the percentage you want. Select a higher percentage to enter text and a lower one to see more of your document. • If you are opening a Word document created on a desktop PC, select Wrap to Window on the View menu so that you can see the entire document. Microsoft Pocket Excel Microsoft Pocket Excel works with Microsoft Excel on your desktop PC to give you easy access to copies of your workbooks. You can create new workbooks on your hp Jornada, or you can copy workbooks from your desktop PC to your hp Jornada. Synchronize workbooks between your desktop PC and your hp Jornada so that you have the most up-to-date
112 | hp Jornada 560 series personal digital assistant User’s Guide content in both locations. Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting, and filtering, which enable you to create simple workbooks, such as expense reports and mileage logs. To use Pocket Excel 1. On the Start menu, tap Programs, and then tap the Pocket Excel icon. 2. Tap the name of a workbook in the file list. –or– Tap New to open a blank workbook. To open a template rather than a blank workbook, select a template for new workbooks. On the Tools menu, tap Options, and then browse to select the default template. When you tap New, the template appears with appropriate text and formatting already provided. You can open only one workbook at a time; when you open a second workbook, you will be asked to save the first. You can save a workbook you create or edit in a variety of formats, including Pocket Excel (.pxl) and Excel (.xls). Tips for Working in Pocket Excel • View in full-screen mode to see as much of your worksheet as possible. Tap View and then tap Full Screen. To exit full-screen mode, tap Restore. • If your workbook contains sensitive information, you can protect it with a password. To do so, open the workbook, tap Edit, and then tap Password. • Show and hide window elements. Tap View and then tap the elements you want to show or hide. • Freeze panes on a worksheet. First, select the cell where you want to freeze panes. Tap View and then tap Freeze Panes. You might want to freeze the top and leftmost panes in a worksheet to keep row and column labels visible as you scroll through a sheet.
Chapter 8 | Companion Programs | 113 • Split panes to view different areas of a large worksheet. Tap View and then tap Split. Then drag the split bar to where you want it. To remove the split, tap View and then tap Remove Split. • Show and hide rows and columns. To hide a row or column, select a cell in the row or column you want to hide. Tap Format, then tap Row or Column, and then tap Hide. To show a hidden row or column, tap Tools, then tap Go To, and then type a reference that is in the hidden row or column. Tap Format, then tap Row or Column, and then tap Unhide.
114 | hp Jornada 560 series personal digital assistant User’s Guide Microsoft Windows Media Player Use Microsoft Windows Media Player for Pocket PC to listen to digital audio and video files, such as songs or movie clips. Media Player supports sound files recorded in Windows Media and MP3 formats. To start Windows Media Player • On the Start menu, tap Programs, and then tap the Windows Media Player icon. Indicates the progress of the current track. Tap to skip to the next song. Tap to play a previous song. Tap to stop. Tap to play or pause. Tap to adjust volume.
Chapter 8 | Companion Programs | 115 To save power, turn off the display while listening to music on your hp Jornada. To turn off the display, press and hold the notification button/LED. (Press the notification button/LED again to turn on the display.) You can copy music files to enjoy on your hp Jornada by converting or “ripping” files from your favorite audio CDs or by downloading songs from a Web site such as EMusic.com. The CD included with your hp Jornada has sample songs from Emusic.com and the MusicMatch JukeBox application, which can be used to record songs from your favorite audio CDs in a format that can be played on your hp Jornada. Your hp Jornada is uniquely identified by a UUID (Universally Unique ID). Many publishers of digitally secured content, such as MP3 music files and electronic books (eBooks) use digital rights management that relies on the device’s UUID t o prevent unauthorized usage. After your hp Jornada has been serviced or repaired, you may be unable to access digitally secured content that you had downloaded prior to the service. In such cases, contact the content publisher for assistance. Working with Audio Files on a CompactFlash Card Because songs and audio files can use a lot of storage memory, you might want to store them on a CompactFlash memory card. For more information on installing a CompactFlash card and working with files on the card, see “CompactFlash Cards” under “Accessories” in chapter 6.
116 | hp Jornada 560 series personal digital assistant User’s Guide Microsoft Reader Use Microsoft Reader to read eBooks on your hp Jornada. Download books to your desktop PC from eBook Web sites. Then, use ActiveSync to copy the book files to your hp Jornada. The books appear in the Reader Library. Each book consists of a cover page, an optional table of contents, and the pages of the book. You can • Page through the book by using the up/down control on your hp Jornada or by tapping the page number on each page. • Annotate the book with highlighting, bookmarks, notes, and drawings. • Search for text and look up definitions for words. The Reader Guidebook is preinstalled on your hp Jornada, and contains all the information you will need to use Microsoft Reader. To open the Guidebook, tap Help on the Reader command bar. Or, on a book page, tap and hold on the book title, and then tap Help on the pop-up menu. To start Microsoft Reader • On the Start menu, tap Programs, and then tap Microsoft Reader. Getting eBooks for Your hp Jornada You can download book files from the Web. Just visit your favorite eBook retailer and follow the instructions to download the book files. Sample books and a dictionary are also included in the MSReader folder in the Extras folder on the Pocket PC Companion CD. Your hp Jornada is uniquely identified by a UUID (Universally Unique ID). Many publishers of digitally secured content, such as MP3 music files and eBooks, use digital rights management that relies on the devices UUID to prevent unauthorized usage. After your hp Jornada has been serviced or repaired, you may be unable to access digitally secured content that you had downloaded prior to the service. In such cases, contact the content publisher for assistance.