HP Jornada 560 Series PDA Users Guide

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4 | Connecting to Your Desktop PC 
To get the most from your hp Jornada, you will want to connect to your 
desktop or notebook PC. This chapter describes how to establish the 
connection between your hp Jornada and your desktop PC, and how to 
synchronize and transfer files between your hp Jornada and your desktop 
(or any PC that has Microsoft ActiveSync installed). In this chapter, you will 
learn to 
• Install Microsoft ActiveSync on your desktop PC. 
• Use ActiveSync to synchronize data between your hp Jornada and 
desktop PC. 
• Connect your hp Jornada to your desktop PC using either the USB 
cradle or the infrared port.   
						

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Microsoft ActiveSync  
Microsoft ActiveSync enables you to synchronize the information on your 
desktop PC with the information on your hp Jornada. In addition, you can 
back up data from your hp Jornada to your desktop PC and restore this 
data to your hp Jornada, and copy files between your hp Jornada and 
desktop PC.  
Before you begin synchronization, install ActiveSync on your desktop PC 
from the Pocket PC Companion CD. ActiveSync is already installed on 
your hp Jornada. 
After installation is complete, the ActiveSync Setup Wizard helps you 
connect your hp Jornada to your desktop PC, set up a partnership so you 
can synchronize information between your hp Jornada and your desktop 
computer, and customize your synchronization settings. Your first 
synchronization process will begin automatically when you finish using the 
wizard. 
Synchronizing Data 
Synchronization compares the data on your hp Jornada with your desktop 
PC and updates both computers with the most recent information. For 
example, you can 
• Synchronize Microsoft Word and Microsoft Excel files between your 
hp Jornada and desktop PC. Your files are automatically converted to 
the correct format.  
• Synchronize e-mail messages in your hp Jornada Inbox with e-mail 
messages in Microsoft Outlook on your desktop PC. 
• Copy favorite Web site addresses and any Web pages you have 
marked for offline viewing in Microsoft Internet Explorer to your hp 
Jornada.  
• Keep your Pocket Outlook Contacts, Calendar, and Tasks databases 
up-to-date by synchronizing your hp Jornada with Microsoft Outlook 
data on your desktop PC.  
 
 
Synchronization with Microsoft Outlook 2002 requires ActiveSync 3.5 on the 
desktop PC.    
						

							Chapter 4 | Connecting to Your Desktop PC | 49 
 
After you synchronize, the information you have stored on your desktop PC 
is copied to your hp Jornada so you can take it with you when you go. 
Use ActiveSync options to select which information types are synchronized 
and to control how much data is synchronized. For example, if you choose 
to synchronize Calendar data, you can specify how many weeks of past 
appointments you want synchronized. By default, ActiveSync does not 
automatically synchronize all types of information. Use ActiveSync options 
to turn synchronization on and off for specific information types. 
After you have set up ActiveSync and completed the first synchronization, 
you can control when synchronization occurs by selecting a 
synchronization mode. For example, you can synchronize continually 
while your hp Jornada is in the cradle, or only when you choose the 
Synchronize command.  
To start synchronization from your hp Jornada 
1.  Connect your hp Jornada to your desktop PC. For more 
information, see “Connecting Your hp Jornada,” below. 
2. On the Start menu, tap ActiveSync. 
3. Tap 
 to begin synchronization.   
						

							50 | hp Jornada 560 series personal digital assistant User’s Guide   
Tap to connect and synchronize.
View synchronization status.
Tap to synchronize via IR or
change synchronization settings.
View connection status.
Tap to stop synchronization.
 
For detailed instructions on setting ActiveSync options and using 
ActiveSync on your desktop PC, see ActiveSync Help on the desktop PC. 
For more information on using ActiveSync on your hp Jornada, see 
ActiveSync Help on your hp Jornada.  
Synchronizing from a Remote Location 
You can also synchronize while your hp Jornada is connected to your 
desktop PC using a dial-up modem connection or over a network.1 This can 
be useful if you need to synchronize files or PIM information while 
traveling. Before you leave, you must configure both your hp Jornada and 
your desktop PC. 
1 Requires an optional modem and/or an account with an Internet service 
provider.  
						

							Chapter 4 | Connecting to Your Desktop PC | 51 
On your hp Jornada 
Create a partnership between your hp Jornada and the desktop PC using 
one of the direct connection methods (USB cradle or infrared connection) 
described in this chapter. You must also configure a connection on your hp 
Jornada, as described in chapter 5, “Connecting to the Internet or to a 
Network.“ 
On your desktop PC 
Before you can synchronize remotely, the desktop PC or network server 
must be configured to allow your hp Jornada to connect. Depending on the 
version of Windows running on the desktop PC, you may need to install 
and configure Remote Access Services or Dial-Up Networking on the 
desktop PC.  
You must also ensure that ActiveSync is configured to allow a network 
connection. For more information, see ActiveSync Help on your desktop 
PC. 
Follow these steps to prepare your desktop PC before you leave: 
• If you are using a modem on your desktop PC, turn the modem on 
before you leave. 
• Leave your desktop PC on, and be sure you logged on under the same 
user name that you used when you created the partnership. 
• Ensure your PIM program and e-mail program (Microsoft Outlook or 
Microsoft Exchange) are running. 
If you receive an error message on your hp Jornada that states that an 
information type needs attention, or if unresolved items are reported after 
synchronization, you must synchronize directly with your desktop PC using 
the USB cradle, an infrared connection, or an optional serial cable. 
Copying Files Between Your hp Jornada  
and Your Desktop PC 
You can copy files between your hp Jornada and desktop PC by dragging 
icons to or from the Mobile Device window or by using the Cut, Copy, 
and Paste commands on the Edit menu.  
Files created on your desktop PC may need to be converted before you 
can use them on your hp Jornada, and files created on your hp Jornada  
						

							52 | hp Jornada 560 series personal digital assistant User’s Guide   
may need to be converted before you can use them on your desktop PC. 
By default, ActiveSync automatically converts files to the appropriate type; 
however, you can choose not to convert files, or you can choose to specify 
the conversion for each type of file by changing options in ActiveSync.  
Backing Up Data with ActiveSync 
To prevent loss of data, you should back up your hp Jornada frequently 
using either Microsoft ActiveSync or the hp backup application. When you 
back up your hp Jornada using ActiveSync, the backup file contains all the 
files, databases, PIM information, and RAM-based programs on your hp 
Jornada. The backup file is stored on your desktop PC.  
 
 
hp backup enables you to back up your PIM databases to a CompactFlash 
memory card or to the hp safe store folder on your hp Jornada. For more 
information on hp backup and hp emergency backup, see “Backing Up and 
Restoring Data” in chapter 6.   
 
If you have established a partnership between your hp Jornada and 
desktop PC, you can set ActiveSync to back up data automatically each 
time you connect. You can also back up your hp Jornada manually any 
time you want. ActiveSync lets you decide whether to back up all data 
each time, or only new and updated information.  
When you use the backup file to restore data to your hp Jornada, data on 
your hp Jornada is replaced with the data stored in the backup file. If you 
have created files on your hp Jornada since the last backup and do not 
want to delete these files during the restore process, move the files from 
your hp Jornada to your desktop PC before restoring data. You can restore 
data using ActiveSync or the hp backup application. 
 
 
Restoring data from ActiveSync replaces all data stored on your hp Jornada. 
Any data added after the backup file was created will be lost.   
 
For more information on backing up and restoring data using Microsoft 
ActiveSync, see ActiveSync Help on your desktop PC.  
						

							Chapter 4 | Connecting to Your Desktop PC | 53 
Connecting Your hp Jornada 
You can connect your hp Jornada to a desktop computer in several ways: 
• Using the USB cradle that is included with your hp Jornada. The USB 
cradle connects to a USB port on your desktop PC.  
• Using the infrared port on your hp Jornada. You can connect your hp 
Jornada to an infrared-equipped desktop or notebook PC using the 
infrared port. Many notebook PCs have built-in infrared ports; 
however, you may need to purchase and install an infrared transmitter 
for your desktop PC. 
• Over a network or dial-up connection. You can synchronize while 
connected to your desktop PC by a dial-up (modem) connection or 
over a local area network (LAN). 
• Using a serial cable or cradle. If your desktop PC does not have a 
USB port or an infrared transmitter, or if your operating system does 
not support these connection methods, you can purchase an optional 
serial cable or serial cradle that enables you to connect your hp 
Jornada to a serial port. Instructions on establishing a serial 
connection are included with these accessories. Note that Windows 
95 and Windows NT® do not support USB or infrared connectivity. 
 
 
Install ActiveSync on your desktop PC before connecting your hp Jornada by 
USB.  
 
 
Connecting by USB Cradle  
The USB cradle included with your hp Jornada provides a convenient way 
to connect to your desktop PC. In addition to enabling synchronization, the 
USB cradle charges the main battery on your hp Jornada. Keep your hp 
Jornada in the cradle when you are not carrying it with you, so it is always 
charged, synchronized, and ready to go. 
 
 
Do not shut down or restart your desktop PC while your hp Jornada is 
connected. Turn off your hp Jornada or remove it from the cradle before you 
shut down your desktop PC. 
 
  
						

							54 | hp Jornada 560 series personal digital assistant User’s Guide   
 
 
Before you connect, be sure of the following: your desktop PC is on, you have 
installed ActiveSync on your desktop PC, and ActiveSync is configured to allow 
a USB connection.  
 
To connect by USB cradle 
1.  Connect the dc plug from the ac adapter to the dc jack on the 
cradle cable, and plug the ac adapter into a wall outlet.  
2.  Connect the cable from the cradle to a USB port on your desktop 
PC. 
3.  If you have installed an optional extended battery pack, remove 
the expansion panel from the face of the cradle.  
4.  Slide your hp Jornada into the cradle. Your hp Jornada should 
start automatically and establish a connection to the desktop PC. 
 
 
Connecting to your PC
  
						

							Chapter 4 | Connecting to Your Desktop PC | 55 
 
When you remove your hp Jornada from the cradle, hold the cradle down with 
one hand, and gently lift the hp 
Jornada with the other to avoid putting stress on 
the connectors.  
 
Connecting by Infrared 
The infrared port on your hp Jornada provides a convenient way to 
connect to an IrDA-equipped PC without using a cable or cradle. Many 
notebook computers have built-in infrared ports; however, you may need to 
install and configure an infrared port on a desktop PC. To install the port, 
follow the manufacturer’s instructions. More information about infrared 
drivers for Microsoft Windows is available on the Microsoft Mobile 
Devices Web site at www.microsoft.com/mobile/pocketpc
. 
For complete instructions on connecting to your desktop PC by infrared, 
refer to ActiveSync Help on your desktop PC.