DELL 2145cn User Manual

							Scanning | 41
SCAN ON BOTH SIDES OF PAPER
By using the Duplex () button on your printer, you can set the printer to 
scan on both sides of paper.
1.Press Duplex ().
2.Press the left/right arrow until the binding option you want appears.
• Off:Scans in Normal mode.
•2 Side:Scans both sides of the original.
• 2 ->1Side ROT2:
Scans both sides of the original and prints each one on 
a separate sheet, but the information on the back side of the printout is 
rotated 180°.
3.Press OK to save your selection.
If the mode is enabled, the Duplex () button is backlit.
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							42| Basic printing
basic printing
This chapter explains common printing tasks.
This chapter includes:
• Printing a document • Canceling a print job
PRINTING A DOCUMENT
Your printer allows you to print from various Windows, Macintosh, or Linux 
applications. The exact steps for printing a document may vary depending 
on the application you use.
For details about printing, see the Software section.
CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer 
group in Windows, delete the job as follows:
1.Click the Windows Start menu.
2.For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista/2008, select Control Panel 
→ Hardware and 
Sound 
→ Printers.
3.Double-click the Dell 2145cn Color Laser MFP icon.
4.From the Document menu, select Cancel.
You can also cancel the current job by pressing Stop/Clear () on the 
control panel.
You can also access this window by simply double-clicking the printer 
icon at the bottom right corner of the Windows desktop.
 
						

							Faxing |43
faxing
This chapter gives you information about using your printer as a fax printer. 
This chapter includes:
• Sending a fax
• Receiving a fax• Other ways to fax
• Fax setup
SENDING A FAX
Setting the fax header
In some countries, you are required by law to indicate your fax number on 
any fax you send. The printer ID, containing your telephone number and 
name or company name, will be printed at the top of each page sent from 
your printer.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press OK when Machine Setup appears.
3.Press OK when Machine ID appears.
4.Enter your name or the company name using the number keypad. You 
can enter alphanumeric characters using the number keypad, and 
include special symbols by pressing the 0 button. For details on how to 
enter alphanumeric characters. See Entering characters using the 
number keypad on page 21.
5.Press OK to save the ID.
6.Press the left/right arrow until Machine Fax No appears and press OK.
7.Enter your fax number using the number keypad and press OK.
8.Press Stop/Clear () to return to Ready mode.
Adjusting the document settings
Before starting a fax, change the following settings according to your 
original’s status to get the best quality.
Resolution
The default document settings produce good results when using typical 
text-based originals. However, if you send originals that are of poor 
quality, or contain photographs, you can adjust the resolution to produce 
a higher quality Fax.1.Press Resolution. 
2.Press Resolution or the left/right arrow until the option you want 
appears.
3.Press OK to save your selection.
Recommended resolution settings for different original document types 
are described in the table below:
Darkness
You can select the default contrast mode to fax your originals lighter or 
darker.
1.Press Fax.
2.Press Menu (), and then OK when Fax Feature appears on the 
bottom line of the display.
3.Press OK when Darkness appears.
4.Press the left/right arrow until the option you want appears and press 
OK.
5.Press Stop/Clear () to return to Ready mode.
It is recommended that you use traditional analog phone services 
(PSTN: public switched telephone network) when connecting 
telephone lines to use Fax. If you use other Internet services (DSL, 
ISDN, VolP), you can improve the connection quality by using the 
Micro-filter. The Micro-filter eliminates unnecessary noise signals and 
improves connection quality or Internet quality. Since the DSL Micro-
filter is not provided with the printer, contact your Internet Service 
provider for use on DSL Micro-filter.
1Line port
2Micro filter
3DSL modem / Telephone line
MODERECOMMENDED FOR:
StandardOriginals with normal sized characters.
FineOriginals containing small characters or thin 
lines or originals printed using a dot-matrix 
printer.
Super FineOriginals containing extremely fine detail. Super 
Fine mode is enabled only if the printer with 
which you are communicating also supports the 
Super Fine resolution.
• For memory transmission, Super Fine 
mode is not available. The resolution 
setting is automatically changed to 
Fine.
• When your printer is set to Super Fine 
resolution and the fax printer with which 
you are communicating does not 
support Super Fine resolution, the 
printer transmits using the highest 
resolution mode supported by the other 
fax
 printer.
Photo FaxOriginals containing shades of gray or 
photographs.
The resolution setting is applied to the current fax job. To change the 
default setting. See Changing the default document settings on 
page 49.
The darkness setting is applied to the current fax job. To change 
the default setting. See Changing the default document 
settings on page 49.
 
						

							44 | Faxing
Sending a fax automatically
1.Press Fax.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass. 
For details about loading an original. See Loading originals on 
page 23.
Ready to Fax appears on the top line of the display.
3.Adjust the resolution and the darkness to suit your fax needs.
4.Enter the receiving fax printer’s number. 
You can use speed buttons, speed dial numbers, or group dial numbers. 
For details about storing and searching for a number. See Setting up 
address book on page 49.
5.Press Color Start () or Black Start () .
6.If an original is placed on the scanner glass, select Yes to add another 
page. Load another original and press OK.
7.When you have finished, select No at the Another Page? prompt. 
After the number is dialed, the printer begins sending the fax when the 
receiving fax printer answers.
Sending a fax manually
1.Press Fax.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original. See Loading originals on 
page 23..
3.Adjust the resolution and the darkness to suit your fax needs. See 
Adjusting the document settings on page 43.
4.Press On Hook Dial (). You hear a dial tone.
5.Enter the receiving fax printer’s number.
You can use speed buttons, speed dial numbers, or group dial numbers. 
For details about storing and searching for a number. See Setting up 
address book on page 49..
6.Press Color Start () or Black Start ()  when you hear a high-
pitched fax signal from the remote fax printer.
Confirming a transmission 
When the last page of your original has been sent successfully, the printer 
beeps and returns to Ready mode. 
When something goes wrong while sending your fax, an error message 
appears on the display. For a list of error messages and their meanings. 
See Understanding display messages on page 70. If you receive an error 
message, press Stop/Clear () to clear the message and try to send the 
fax again.
You can set your printer to print a confirmation report automatically each 
time sending a fax is completed. For further details,  see Send Report on 
page 48.
Automatic redialing
When the number you have dialed is busy or there is no answer when you 
send a fax, the printer automatically redials the number every three minutes, 
up to seven times according to the factory default settings.
When the display shows Retry Redial?, press OK to redial the number 
without waiting. To cancel the automatic redialing, press Stop/Clear ().
To change the time interval between redials and the number of redial 
attempts. See Receiving options on page 48.
Redialing the last number
To redial the number you called last:
1.Press Redial/Pause.
2.When an original is loaded in the DADF, the printer automatically begins 
to send.
If an original is placed on the scanner glass, select Yes to add another 
page. Load another original and press 
OK. When you have finished, 
select No at the 
Another Page? prompt.
Sending faxes on both sides of paper
You can set the printer to send faxes on both sides of paper.
1.Press 
Fax.
2.Press Duplex ().
3.Press the left/right arrow until the binding option you want appears.
• Off:Send faxes in Normal mode.
•2 Side: Send faxes on both sides of the original.
• 2 ->1Side ROT2:Send faxes on both sides of the original and prints 
each one on a separate sheet, but the information on the back side 
of the printout is rotated 180°. 
4.Press OK to save your selection.
If the mode is enabled, the Duplex () button is backlit.
RECEIVING A FAX
Selecting the paper tray
After loading the print media for fax output, you have to select the paper tray 
you will use for the fax reception.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press 
OK.
2.Press the left/right arrow until Paper Setup appears and press 
OK.
3.Press the left/right arrow until Paper Source appears and press 
OK.
4.Press the left/right arrow until Fax Tray appears and press 
OK.
5.Press the left/right arrow until the paper tray you want appears and 
press 
OK.
6.Press Stop/Clear () to return to Ready mode.
Changing receiving modes
1.Press Fax.
2.Press Menu () until Fax Setup appears on the bottom line of the 
display and press 
OK.
3.Press the left/right arrow until Receiving appears and press 
OK.
4.Press 
OK when Receive Mode appears.
5.Press the left/right arrow until the fax reception mode you want appears.
•In Fax mode, the printer answers an incoming fax call and 
When you want to cancel a fax job, press Stop/Clear () at any time 
while sending.
When you want to cancel a fax job, press Stop/Clear () at any time 
while sending.
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							Faxing | 45
immediately goes into the fax reception mode. 
•In Tel mode, you can receive a fax by pressing On Hook Dial () 
and then Color Start () or Black Start () . You can also pick up 
the handset of the extension phone and then press the remote 
receive code. See Receiving manually using an extension 
telephone on page 45. 
•In Ans/Fax mode, an answering printer attached to your printer 
answers an incoming call, and the caller can leave a message on the 
answering printer. If the fax printer senses a fax tone on the line, the 
printer automatically switches to Fax mode to receive the fax.  See 
Receiving automatically in Ans/Fax mode on page 45.
•In DRPD mode, you can receive a call using the Distinctive Ring 
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone 
company service which enables an user to use a single telephone 
line to answer several different telephone numbers. For further 
details. See Receiving faxes using DRPD mode on page 45.
6.Press 
OK to save your selection.
7.Press Stop/Clear ( ) to return to Ready mode.
Receiving automatically in Fax mode 
Your printer is preset to Fax mode at the factory. When you receive a fax, 
the printer answers the call on a specified number of rings and automatically 
receives the fax. 
To change the number of rings. 
See Ring To Answer on page 48.
Receiving manually in Tel mode 
You can receive a fax call by pressing On Hook Dial () and then pressing 
Black Start () or Color Start () when you hear a fax tone from the 
remote printer.
The printer begins receiving a fax and returns to Ready mode when the 
reception is completed.
Receiving manually using an extension telephone
This features works best when you are using an extension telephone 
connected to the EXT socket on the back of your printer. You can receive a 
fax from someone you are talking to on the extension telephone without 
going to the fax printer.
When you receive a call on the extension phone and hear fax tones, press 
the keys *9* on the extension phone. The printer receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the 
remote printer, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last 
asterisks are fixed, but you can change the middle number to whatever you 
wish. For details about changing the code. 
See Rcv Start Code on 
page 49.
Receiving automatically in Ans/Fax mode 
To use this mode, you must attach an answering printer to the EXT socket 
on the back of your printer. 
If the caller leaves a message, the answering printer stores the message as 
it would normally. If your printer detects a fax tone on the line, it 
automatically starts to receive the fax.
Receiving faxes using DRPD mode
This setting may not be available depending on your country. Distinctive 
Ring is a telephone company service which enables an user to use a single 
telephone line to answer several different telephone numbers. The 
particular number someone uses to call you is identified by different ringing 
patterns, which consist of various combinations of long and short ringing 
sounds. This feature is often used by answering services who answer 
telephones for many different clients and need to know which number 
someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax 
printer can learn the ring pattern you designate to be answered by the fax 
printer. Unless you change it, this ringing pattern will continue to be 
recognized and answered as a fax call, and all other ringing patterns will be 
forwarded to the extension telephone or answering printer plugged into the 
EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on 
your telephone line by the telephone company. To set up DRPD, you will 
need another telephone line at your location, or someone available to dial 
your fax number from outside. 
To set up the DRPD mode:
1.Press Fax.
2.Press Menu () until Fax Setup appears on the bottom line of the 
display and press 
OK.
3.Press the left/right arrow until Receiving appears and press 
OK.
4.Press the left/right arrow until DRPD Mode appears and press 
OK. 
Waiting Ring appears on the display.
5.Call your fax number from another telephone. It is not necessary to 
place the call from a fax printer. 
6.When your printer begins to ring, do not answer the call. The printer 
requires several rings to learn the pattern. 
When the printer completes learning, the display shows Completed 
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears. 
Press 
OK when DRPD Mode appears and start over from step 4.
7.Press Stop/Clear ( ) to return to Ready mode.
• When the memory is full, the printer can no longer receive any 
incoming fax. Secure free memory to resume by removing data 
stored in the memory.
• To use the Ans/Fax mode, attach an answering printer to
 the EXT 
socket on the back of your printer. 
• If you do not want other people to view your received documents, 
you can use secure receiving mode. In this mode, all of the 
received faxes are stored in memory. See Receiving in secure 
receiving mode on page 46.
• If you have set your printer to Ans/Fax mode and your answering 
printer is switched off, or no answering printer is connected to EXT 
socket, your printer automatically goes
 into Fax mode after a 
predefined number of rings.
• If your answering printer has a user-selectable ring counter,
 set the 
printer to answer incoming calls within 1 ring. 
• If you are in Tel mode (manual reception) when the answering
 printer is connected to your printer, you must switch off the 
answering printer, or the outgoing message from the answering 
printer will interrupt your phone conversation.
 
						

							46 | Faxing
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the printer is unattended. In secure 
receiving mode, all incoming faxes go into memory. When the mode is 
deactivated, any stored faxes are printed.
Activating secure receiving mode
1.Press Fax.
2.Press Menu () and then press 
OK when Fax Feature appears on the 
bottom line of the display.
3.Press the left/right arrow until Secure Receive appears and press 
OK.
4.Press the left/right arrow until On appears and press 
OK.
5.Enter a four-digit password you want to use and press 
OK.
6.Re-enter the password to confirm it and press 
OK.
7.Press Stop/Clear ( ) to return to Ready mode.
When a fax is received in secure receiving mode, your printer stores it in 
memory and shows Secure Receive to let you know that there is a fax 
received.
Printing received faxes
1.Access the Secure Receive menu by following steps 1 through 3 in 
“Activating secure receiving mode.”
2.Press the left/right arrow until Print appears and press 
OK.
3.Enter the four-digit password and press 
OK. 
The printer prints all of the faxes stored in memory.
Deactivating secure receiving mode
1.Access the Secure Receive menu by following steps 1 through 3 in 
“Activating secure receiving mode.”
2.Press the left/right arrow until Off appears and press 
OK.
3.Enter the four-digit password and press 
OK.
The mode is deactivated and the printer prints all faxes stored in 
memory.
4.Press Stop/Clear ( ) to return to Ready mode.
Receiving faxes in memory
Since your printer is a multi-tasking device, it can receive faxes while you 
are making copies or printing. If you receive a fax while you are copying or 
printing, your printer stores incoming faxes in its memory. Then, as soon as 
you finish copying or printing, the printer automatically prints the fax. 
Also, your printer receives faxes and stores them in its memory when there 
is no paper in the tray or no toner in the installed toner cartridge.
OTHER WAYS TO FAX
Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to 
multiple locations. Originals are automatically stored in memory and sent to 
a remote station. After transmission, the originals are automatically erased 
from memory. You cannot send a color fax using this feature.
1.Press Fax.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Adjust the document resolution and darkness to suit your fax needs. See 
Adjusting the document settings on page 43.
4.Press Menu () until Fax Feature appears on the bottom line of the 
display and press 
OK.
5.Press the left/right arrow until Multi Send appears and press 
OK.
6.Enter the number of the first receiving fax printer and press 
OK.
You can use speed buttons, speed dial numbers. You can enter Group 
Dial Number using 
Address Book Button. For details, see Setting up 
address book on page 49.
7.Enter the second fax number and press OK.
The display asks you to enter another fax number to send the document.
8.To enter more fax numbers, press OK when Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
9.When you have finished entering fax numbers, press the left/right arrow 
to select No at the Another No.? prompt and press OK.
The original is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
10.If an original is placed on the scanner glass, select Yes to add another 
pages. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer begins sending the fax to the numbers you entered in the 
order in which you entered them.
Sending a delayed fax
You can set your printer to send a fax at a later time when you will not be 
present. You cannot send a color fax using this feature.
1.Press 
Fax.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Adjust the document resolution and darkness to suit your fax needs. See 
Adjusting the document settings on page 43.
4.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
5.Press the left/right arrow until Delay Send appears and press 
OK.
6.Enter the number of the receiving printer using the number keypad.
You can use speed buttons, speed dial numbers. You can enter Group 
Dial Number using 
Address Book Button.For details. See Setting up 
address book on page 49.
• DRPD must be set up again if you re-assign your fax number, or 
connect the printer to another telephone line.
• After DRPD has been set up, call your fax number again to
 verify 
that the printer answers with a fax tone. Then have a call placed to 
a different number assigned to that same line to
 be sure the call is 
forwarded to the extension telephone or answering printer plugged 
into the EXT socket. 
You can activate secure receiving mode without setting a 
password, but cannot protect your faxes.
Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
 
						

							Faxing | 47
7.Press OK to confirm the number. The display asks you to enter another 
fax number to which to send the document.
8.To enter more fax numbers, press OK when Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
9.When you have finished entering fax numbers, press
 the left/right arrow 
to select No at the Another No.? prompt and press OK.
10.Enter the job name you want and press OK.
For details on how to enter alphanumeric characters. See Entering 
characters using the number keypad on page 21.
If you do not want to assign a name, skip this step.
11.Enter the time using the number keypad and press OK, or Black Start.
The original is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
12.If an original is placed on the scanner glass, select Yes to add another 
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer returns to Ready mode. The display reminds you that you 
are in Ready mode and that a delayed fax is set.
Adding pages to a delayed fax
You can add pages to the delayed transmissions previously reserved in 
your printer’s memory.
1.Load the originals to be added and adjust document settings.
2.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
3.Press OK when Add Page appears.
4.Press the left/right arrow until the fax job you want appears and 
press OK.
The printer scans the original into memory and shows the total 
number of pages and the number of the added pages.
Canceling a delayed fax
1.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
2.Press the left/right arrow until Cancel Job appears and press OK.
3.Press the left/right arrow until the fax job you want appears and 
press OK.
4.Press OK when Yes appears.
The selected fax is deleted from memory.
Sending a priority fax
Using the Priority Fax feature, a high priority fax can be sent ahead of 
reserved operations. The original is scanned into memory and immediately 
transmitted when the current operation is finished. In addition, priority 
transmission will interrupt a Multiple Send operation between stations (i.e., 
when the transmission to station A ends, before transmission to station B 
begins) or between redial attempts.
1.Press Fax.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.3.Adjust the document resolution and darkness to suit your fax needs.  
See Adjusting the document settings on page 43.
4.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
5.Press the left/right arrow until Priority Send appears and press OK.
6.Enter the number of the receiving printer.
You can use speed buttons, speed dial numbers, or group dial numbers. 
For details, see Setting up address book on page 49..
7.Press OK to confirm the number.
8.Enter the job name you want and press OK. 
The original is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
9.If an original is placed on the scanner glass, select Yes to add another 
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer shows the number being dialed and begins sending the fax.
Forwarding faxes
You can forward your incoming and outgoing faxes to another fax printer or 
email address.
Forwarding sent faxes to another fax printer
You can set the printer to send copies of all outgoing faxes to a specified 
destination, in addition to the fax numbers you entered.
1.Press Fax.
2.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until Forward appears and press OK.
4.Press OK when Fax appears.
5.Press the left/right arrow until Send Forward appears and press OK.
6.Press the left/right arrow to select On and press OK.
7.Enter the number of the fax printer to which faxes are to be sent and 
press OK.
8.Press Stop/Clear ( ) to return to Ready mode.
Subsequent sent faxes will be forwarded to the specified fax printer.
Forwarding sent faxes to email address
You can set the printer to send copies of all outgoing faxes to a specified 
destination, in addition to the email address you entered.
1.Press Fax.
2.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until Forward appears and press OK.
4.Press the left/right arrow until E-mail appears and press OK.
5.Press the left/right arrow until Send Forward appears and press OK.
6.Press the left/right arrow to select On and press OK.
7.Enter your email address and press OK.
8.Enter the email address to which faxes are to be sent and press OK.
9.Press Stop/Clear ( ) to return to Ready mode.
Subsequent sent faxes will be forwarded to the specified email 
address.
Forwarding received faxes to another fax printer
You can set your printer to forward incoming faxes to another fax 
number during a specified time period. When a fax arrives at your 
printer, it is stored in memory. Then, the printer dials the fax number that 
you have specified and sends the fax.
Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
If you set a time earlier than the current time, the fax will be sent at 
that time on the following day. 
 
						

							48 | Faxing
1.Press Fax.
2.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until Forward appears and press OK.
4.Press OK when Fax appears.
5.Press the left/right arrow until Rcv. Forward appears and press OK.
6.Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been 
completed, select Forward&Print.
7.Enter the number of the fax printer to which faxes are to be sent and 
press OK.
8.Enter the starting time and press OK.
9.Enter the ending time and press OK.
10.Press Stop/Clear ( ) to return to Ready mode.
Subsequent received faxes will be forwarded to the specified fax 
printer.
Forwarding received faxes to email address
You can set your printer to forward incoming faxes to the email address 
you entered.
1.Press Fax.
2.Press Menu () until Fax Feature appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until Forward appears and press OK.
4.Press the left/right arrow until E-mail appears and press OK.
5.Press the left/right arrow until Rcv. Forward appears and press OK.
6.Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been 
completed, select Forward&Print.
7.Enter your email address and press OK.
8.Enter the email address to which faxes are to be sent and press OK.
9.Press Stop/Clear ( ) to return to Ready mode.
Subsequent sent faxes will be forwarded to the specified email 
address.
FAX SETUP
Changing the fax setup options
Your printer provides you with various user-selectable options for setting up 
the fax system. You can change the default settings for your preferences 
and needs.
To change the fax setup options:
1.Press Fax.
2.Press Menu () until Fax Setup appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow to select Sending or Receiving and press OK. 
4.Press the left/right arrow until the menu item you want appears and 
press OK.
5.Press the left/right arrow until the desired status appears or enter the 
value for the option you have selected, and press OK.
6.If necessary, repeat steps 4 through 5.
7.Press Stop/Clear ( ) to return to Ready mode.
Sending options
Receiving options
OPTIONDESCRIPTION
Redial TimesYou can specify the number of redial attempts. If 
you enter 0, the printer will not redial.
Redial TermYour printer can automatically redial a remote fax 
printer if it was busy. You can set an interval 
between attempts.
Prefix DialYou can set a prefix of up to five digits. This 
number dials before any automatic dial number is 
started. It is useful for accessing a PABX 
exchange.
ECM Mode This mode helps with poor line quality and makes 
sure any faxes you send are sent smoothly to any 
other ECM-equipped fax printer. Sending a fax 
using ECM may take more time.
Send ReportYou can set your printer to print a confirmation 
report showing whether a transmission was 
successful, how many pages were sent, and 
more. The available options are On, Off, and On-
Error, which prints only when a transmission is 
not successful.
Image TCRThis function allows users to know what fax 
messages have been sent by showing sent 
messages in the transmission report. 
The first page of the message is turned into an 
image file than is printed on the transmission 
report so the users can see what messages have 
been sent.
However, you can not use this function when 
sending fax without saving the data in the 
memory. 
Dial ModeThis setting may not be available depending on 
your country. If you cannot reach this option, your 
printer does not support this feature.
You can set the dial mode for your printer to either 
tone dialling or pulse dialling. If you have a public 
telephone system or a private branch 
exchnage(PBX) system, you may need to select 
Pulse. Contact your local telephone company if 
you are not sure which dial mode to use.
If you select Pulse, some phone system features 
might not be available. It can also take longer to 
dial a fax or phone number.
OPTIONDESCRIPTION
Receive ModeYou can select the default fax receiving mode. For 
details on receiving faxes in each mode. See 
Changing receiving modes on page 44.
Ring To AnswerYou can specify the number of times the printer 
rings before answering an incoming call.
Stamp RCV 
NameThis option allows the printer to automatically print 
the page number, and the date and time of 
reception at the bottom of each page of a 
received fax.
 
						

							Faxing | 49
Changing the default document settings
The fax options, including resolution and darkness, can be set to the most 
frequently used modes. When you send a fax, the default settings are used 
if they are not changed by using the corresponding button and menu.1.Press Fax.
2.Press Menu () until Fax Setup appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until Change Default appears and press OK.
4.Press OK when Resolution appears.
5.Press the left/right arrow until the resolution you want appears and press 
OK.
6.Press the left/right arrow until Darkness appears and press OK.
7.Press the left/right arrow until the darkness you want appears and press 
OK.
8.Press Stop/Clear () to return to Ready mode.
Printing sent fax report automatically
You can set the printer to print a report with detailed information about the 
previous 50 communication operations, including time and dates.
1.Press Fax.
2.Press Menu () until Fax Setup appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until Auto Report appears and press OK.
4.Press the left/right arrow until On appears and press OK.
5.Press Stop/Clear ( ) to return to Ready mode.
Setting up address book
You can set up Address Book with the fax numbers you use most 
frequently. Your printer provides you with the following features for setting 
up Address Book:
• Speed buttons
• Speed/Group dial numbers
Speed buttons
The 15 speed buttons on the control panel lets you store frequently-used 
fax numbers. You will be able to enter a fax number with the touch of a 
button. By utilizing the Shift button, you can store up to 30 numbers on 
the speed buttons.
There are two ways to assign numbers to speed buttons. Examine the 
procedures below and use the appropriate way which you prefer:
Registering after pressing a speed button
1.Press Fax.
2.Press one of the speed buttons.
3.Press OK when Yes appears.
4.Enter the name you want and press OK.
For details on how to enter alphanumeric characters. see Entering 
characters using the number keypad on page 21.
5.Enter the fax number you want to store and press OK.
Registering after entering a number first
1.Press Fax.
2.Enter the fax number you want to store.
3.Press one of the speed buttons.
4.Press OK when Yes appears.
5.Enter the name you want and press OK.
Rcv Start CodeThis code allows you to initiate fax reception from 
an extension phone plugged into the EXT socket 
on the back of the printer. If you pick up the 
extension phone and hear fax tones, enter the 
code. It is preset to *9* at the factory.
Auto ReductionWhen receiving a fax containing pages as long as 
or longer than the paper loaded in the paper tray, 
the printer can reduce the size of the original to fit 
the size of the paper loaded in the printer. Turn on 
this feature if you want to automatically reduce an 
incoming page. 
With this feature set to Off, the printer cannot 
reduce the original to fit onto one page. The 
original will be divided and printed in actual size 
on two or more pages.
Discard SizeWhen receiving a fax containing pages as long as 
or longer than the paper in your printer, you can 
set the printer to discard a specific length from the 
end of the received fax. The printer will print the 
received fax on one or more sheets of paper, 
minus the data that would have been on the 
specified discard segment. 
When the received fax contains pages larger than 
the paper in your printer, and Auto Reduction 
has been turned on, the printer will reduce the fax 
to fit on the existing paper, and nothing will be 
discarded.
Junk Fax SetupThis setting may not be available depending on 
your country. Using this feature, the system will 
not accept faxes sent from remote stations whose 
numbers are stored in the memory as junk fax 
numbers. This feature is useful for blocking any 
unwanted faxes.
When you turn on this feature, you can access the 
following options to set junk fax numbers.
•Add:Allows you to set up to 10 fax numbers.
• Delete:Allows you to delete the desired junk 
fax number.
• Delete All:Allows you to delete all junk fax 
numbers.
DRPD ModeThis mode enables a user to use a single 
telephone line to answer several different 
telephone numbers. In this menu, you can set the 
printer to recognize which ring patterns to answer. 
For details about this feature. see Receiving 
faxes using DRPD mode on page 45.
Duplex Print• Long Edge:Prints pages to be read like a 
book.
• Short Edge:Prints pages to be read by 
flipping like a note pad. 
• Off:Prints received fax on one sides of a 
paper.
OPTIONDESCRIPTION
Before beginning to store fax numbers, ensure that your printer is in 
Fax mode. 
If you press a speed button already assigned, the display asks if 
you want to overwrite. Press OK to confirm Yes and continue. To 
start over with another speed button, select No.
 
						

							50 | Faxing
For details on how to enter alphanumeric characters. See Entering 
characters using the number keypad on page 21.
6.Press OK to confirm the number.
Using speed buttons
When you are prompted to enter a fax number while sending a fax:
• To retrieve a number from speed buttons 1 to 15, press the 
corresponding speed button and press OK.
• To retrieve a number from speed buttons 16 to 30, press Shift and 
then the corresponding speed button, and press OK.
Speed dial numbers
You can store up to 240 frequently-used fax numbers in speed dial 
numbers.
Registering a speed dial number
1.Press Fax.
2.Press Address Book until New & Edit appears on the bottom line of 
the display and press OK.
3.Press OK when Speed Dial appears.
4.Enter a speed dial number between 0 and 239 and press OK. 
If an entry is already stored in the number you choose, the display 
shows the name to allow you to change it. To start over with another 
speed dial number, press Back ( ).
5.Enter the name you want and press OK.
For details on how to enter alphanumeric characters. See Entering 
characters using the number keypad on page 21.
6.Enter the fax number you want and press OK.
7.Press Stop/Clear () to return to Ready mode.
Editing speed dial numbers
1.Press Address Book until New & Edit appears on the bottom line of 
the display and press OK.
2.Press OK when Speed Dial appears.
3.Enter the speed dial number you want to edit and press OK.
4.Change the name and press OK.
5.Change the fax number and press OK.
6.Press Stop/Clear () to return to Ready mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a 
fax, enter the speed dial number at which you stored the number you 
want.
• For a one-digit (0-9) speed dial number, press and hold the 
corresponding digit button on the number keypad.
• For a two- or three-digit speed dial number, press the first digit 
button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address 
Book. See Searching Address Book for an entry on page 50.
Group dial numbers
If you frequently send the same document to several destinations, you 
can group these destinations and set them under a group dial number. 
You can then use a group dial number to send a document to all of the 
destinations within the group. You can set up to 200 (0 through 199) 
group dial numbers using the destination’s existing speed dial numbers.
Registering a group dial number
1.Press Fax.
2.Press Address Book until New & Edit appears on the bottom line of 
the display and press OK.
3.Press the left/right arrow until Group Dial appears and press OK.
4.Enter a group dial number between 0 and 199 and press OK.5.Enter a speed dial number and press OK.
6.Press OK when speed dial information appears correctly.
7.Press OK when Yes appears.
8.Repeat steps 5 and 6 to include other speed dial numbers into the 
group.
9.When you have finished, press the left/right arrow to select No at the 
Another No.? prompt and press OK.
10.Press Stop/Clear () to return to Ready mode.
Editing a group dial number
You can delete a specific entry from a group or add a new number to the 
selected group.
1.Press Address Book until New & Edit appears on the bottom line of 
the display and press OK.
2.Press the left/right arrow until Group Dial appears and press OK.
3.Enter the group dial number you want to edit and press OK.
4.Enter the speed dial number you want to add or delete and press 
OK.
If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete? 
appears.
5.Press OK to add or delete the number.
6.Press OK when Yes appears to add or delete more numbers and 
repeat steps 4 and 5.
7.When you have finished, press the left/right arrow to select No at the 
Another No.? prompt and press OK.
8.Press Stop/Clear () to return to Ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from 
memory. 
When you are prompted to enter a fax number while sending a fax, 
press Address Book. See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either 
scan from A to Z sequentially, or you can search by entering the first 
letters of the name associated with the number.
Searching sequentially through the memory
1.If necessary, press Fax.
2.Press Address Book until Search & Dial appears on the bottom line 
of the display and press OK.
3.Press the left/right arrow until the number category you want 
appears and press OK.
4.Press OK when All appears.
5.Press the left/right arrow until the name and number you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
Searching with a particular first letter
1.If necessary, press Fax.
2.Press Address Book until Search & Dial appears on the bottom line 
of the display and press OK.
3.Press the left/right arrow until the number category you want 
appears and press 
OK.
4.Press the left/right arrow until ID appears and press OK.
5.Enter the first few letters of the name you want and press OK.
6.Press the left/right arrow until the name you want appears and press 
OK.