DELL 2145cn User Manual

							2
Deleting a Page Overlay  ................................................................................................  14
Chapter 4: USING WINDOWS POSTSCRIPT DRIVER
Printer Settings  .....................................................................................................................  15
Advanced ....................................................................................................................  15
Using Help ...................................................................................................................  15
Chapter 5: SHARING THE PRINTER LOCALLY
Setting Up a Host Computer  ...................................................................................................  16
Setting Up a Client Computer  .................................................................................................. 16
Chapter 6: SCANNING
Smarthru Office  ....................................................................................................................  17
Starting SmarThru Office  ...............................................................................................  17
Quick Start Guide  .........................................................................................................  17
Using SmarThru Office  ..................................................................................................  17
Scanning Process with TWAIN-enabled Software  ........................................................................  19
Scanning Using the WIA Driver ................................................................................................  19
Windows XP .................................................................................................................  19
Windows Vista  .............................................................................................................  19
Chapter 7: USING OTHER SOFTWARE
Using the Dell™ Toner Management System .............................................................................  20
Printer Status Monitor  ...................................................................................................  20
Printer Settings Utility  ............................................................................................................  20
Dell Toner Re-order application  ............................................................................................... 21
Fireware Update Utility  ...........................................................................................................  21
Chapter 8: USING YOUR PRINTER IN LINUX
Getting Started  .....................................................................................................................  22
Installing the Unified Linux Driver  ............................................................................................ 22
Installing the Unified Linux Driver  ...................................................................................  22
Uninstalling the Unified Linux Driver  ...............................................................................  23
 
						

							3
Using the Unified Driver Configurator  .......................................................................................  24
Opening the Unified Driver Configurator  ..........................................................................  24
Printers Configuration  ...................................................................................................  25
Scanners Configuration  .................................................................................................  25
Ports Configuration  .......................................................................................................  26
Configuring Printer Properties  ................................................................................................. 26
Printing a Document  ..............................................................................................................  27
Printing from Applications  ..............................................................................................  27
Printing Files  ................................................................................................................ 27
Scanning a Document  ............................................................................................................ 28
Using the Image Manager  ..............................................................................................  29
Chapter 9: USING YOUR PRINTER WITH A MACINTOSH
Installing Software  ................................................................................................................  30
Uninstalling software  .............................................................................................................  30
Setting Up the Printer  ............................................................................................................  31
For a Network-connected Macintosh  ................................................................................  31
For a USB-connected  ....................................................................................................  31
Printing ................................................................................................................................  32
Printing a Document  .....................................................................................................  32
Changing Printer Settings  ..............................................................................................  32
Printing Multiple Pages on One Sheet of Paper  ..................................................................  33
Scanning ..............................................................................................................................  34
Scanning with USB  .......................................................................................................  34
 
						

							Installing Printer Software in Windows
4
1Installing Printer 
Software in Windows
This chapter includes:
• Installing Printer Software
• Reinstalling Printer Software
•Removing Printer Software
NOTE: The following procedure is based on Microsoft® 
Windows® XP, for other operating systems, refer to the 
corresponding Windows users guide or online help.
Installing Printer Software
You can install the printer software for local printing or network 
printing. To install the printer software on the computer, 
perform the appropriate installation procedure depending on 
the printer in use.
A printer driver is software that allows your computer to 
communicate with your printer. The procedure to install drivers 
may differ depending on the operating system you are using.
All applications should be closed on your computer before 
beginning installation. 
Installing Software for Local Printing
A local printer is a printer directly attached to your computer 
using the printer cable supplied with your printer, such as a 
USB or parallel cable. If your printer is attached to a network, 
skip this step and go to Installing Software for Network 
Printing on page 6.
You can install the printer software using the typical or custom 
method.
NOTE: If the “New Hardware Wizard” window appears during 
the installation procedure, click  in the upper right corner of 
the window to close the window, or click Cancel.
Typical Installation
This is recommended for most users. All components necessary 
for printer operations will be installed.
1Ensure that the printer is connected to your computer and 
powered on.
2Insert the Drivers and Utilities CD into your computer’s 
optical drive.
The CD should automatically run, and an installation 
window appears.
If the installation window does not appear, click 
Start and 
then 
Run. Type X:\Setup.exe, replacing “X” with the 
letter which represents your drive and click 
OK.
If you use Windows Vista
®, click Start → All programs → 
Accessories → Run, and type X:\Setup.exe.
If the 
AutoPlay window appears in Windows Vista, click 
Run Setup.exe in Install or run program field, and 
click 
Continue in the User Account Control window.
3Click Next. 
• If necessary, select a language from the drop-down list.
4Select Typical installation for a local printer. Click 
Next.
 
						

							Installing Printer Software in Windows
5
NOTE: If your printer is not already connected to the 
computer, the following window will appear.
• After connecting the printer, click 
Next.
• If you do not want to connect the printer at this time, click 
Next, and No on the following screen. Then the installation 
will start and a test page will not be printed at the end of the 
installation.
• The installation window that appears in this User’s 
Guide may differ depending on the printer and 
interface in use.
5After the installation is finished, a window asking you to 
print a test page appears. If you choose to print a test 
page, select the checkbox and click 
Next.
Otherwise, just click 
Next and skip to step 7.
6If the test page prints out correctly, click Yes.
If not, click 
No to reprint it.
7Click Finish.
NOTE: After setup is complete, if your printer driver does not 
work properly, reinstall the printer driver. See Reinstalling 
Printer Software on page 9.
Custom Installation
You can choose individual components to install.
1Ensure that the printer is connected to your computer and 
powered on.
2Insert the Drivers and Utilities CD into your computer’s 
optical drive.
The CD should automatically run, and an installation 
window appears.
If the installation window does not appear, click 
Start and 
then 
Run. Type X:\Setup.exe, replacing “X” with the 
letter which represents your drive and click 
OK.
If you use Windows Vista
®, click Start → All programs → 
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista,® click 
Run Setup.exe in Install or run program field, and 
click 
Continue in the User Account Control window.
3Click Next. 
• If necessary, select a language from the drop-down list.
4Select Custom installation. Click Next.
5Select your printer and click Next.
 
						

							Installing Printer Software in Windows
6
NOTE: If your printer is not already connected to the 
computer, the following window will appear.
• After connecting the printer, click 
Next.
• If you do not want to connect the printer at this time, click 
Next, and No on the following screen. Then the installation 
will start and a test page will not be printed at the end of the 
installation.
• The installation window that appears in this User’s 
Guide may differ depending on the printer and 
interface in use.
6Select the components to be installed and click Next.
NOTE: You can change the desired installation folder by 
clicking [Browse].
7After the installation is finished, a window asking you to 
print a test page appears. If you choose to print a test 
page, select the checkbox and click 
Next.
Otherwise, just click 
Next and skip to step 9.
8If the test page prints out correctly, click Yes.
If not, click 
No to reprint it.
9Click Finish.
Installing Software for Network 
Printing
When you connect your printer to a network, you must first 
configure the TCP/IP settings for the printer. After you have 
assigned and verified the TCP/IP settings, you are ready to 
install the software on each computer on the network.
You can install the printer software using the typical or custom 
method.
Typical Installation
This is recommended for most users. All components necessary 
for printer operations will be installed.
1Ensure that the printer is connected to your network and 
powered on. For details about connecting to the network, 
see the Getting started chapter.
2Insert the Drivers and Utilities CD into your computer’s 
optical drive.
The CD should automatically run, and an installation 
window appears.
If the installation window does not appear, click 
Start and 
then 
Run. Type X:\Setup.exe, replacing “X” with the 
letter which represents your drive and click 
OK.
If you use Windows Vista
®, click Start → All programs → 
Accessories → Run, and type X:\Setup.exe.
If the 
AutoPlay window appears in Windows Vista®, click 
Run Setup.exe in Install or run program field, and 
click 
Continue in the User Account Control window.
3Click Next. 
• If necessary, select a language from the drop-down list.
 
						

							Installing Printer Software in Windows
7
4Select Typical installation for a network printer. Click 
Next.
5The list of printers available on the network appears. 
Select the printer you want to install from the list and then 
click 
Next. 
• If you do not see your printer on the list, click 
Update to 
refresh the list, or select 
Add TCP/IP Port to add your 
printer to the network. To add the printer to the 
network, enter the port name and the IP address for the 
printer.
To verify your printer’s IP address or the MAC address, 
print a Network Configuration page in machine.
• To find a shared network printer (UNC Path), select 
Shared Printer [UNC] and enter the shared name 
manually or find a shared printer by clicking the 
Browse 
button.
NOTE:  If you cannot find your machine in the network, please 
turn off the firewall and click 
Update. 
For Windows operating system, click 
Start → Control Panel  
and  start windows firewall, and set this option unactivated. 
For other operating system, refer to its on-line guide.
6Click Finish.
NOTE: After setup is complete, if your printer driver does not 
work properly, reinstall the printer driver. See Reinstalling 
Printer Software on page 9.
Custom Installation
You can choose individual components to install and set a 
specific IP address.
1Ensure that the printer is connected to your network and 
powered on. For details about connecting to the network, 
see the Getting started chapter.
2Insert the Drivers and Utilities CD into your computer’s 
optical drive.
The CD should automatically run, and an installation 
window appears.
If the installation window does not appear, click 
Start and 
then 
Run. Type X:\Setup.exe, replacing “X” with the 
letter which represents your drive and click 
OK.
If you use Windows Vista
®, click Start → All programs → 
Accessories → Run, and type X:\Setup.exe.
If the 
AutoPlay window appears in Windows Vista®, click 
Run Setup.exe in Install or run program field, and 
click 
Continue in the User Account Control window.
3Click Next. 
• If necessary, select a language from the drop-down list.
 
						

							Installing Printer Software in Windows
8
4Select Custom installation. Click Next.
5The list of printers available on the network appears. 
Select the printer you want to install from the list and then 
click 
Next. 
• If you do not see your printer on the list, click 
Update to 
refresh the list, or select 
Add TCP/IP Port to add your 
printer to the network. To add the printer to the 
network, enter the port name and the IP address for the 
printer.
To verify your printer’s IP address or the MAC address, 
print a Network Configuration page in machine.
• To find a shared network printer (UNC Path), select 
Shared Printer [UNC] and enter the shared name 
manually or find a shared printer by clicking the 
Browse 
button.
NOTE: If you cannot find your machine in network, please turn 
off the firewall and click 
Update.
For Windows operating system, click 
Start → Control Panel  
and  start windows firewall, and set this option unactivated. 
For other operating system, refer to its on-line guide.
TIP: If you want to set a specific IP address on a specific 
network printer, click the 
Set IP Address button. The Set IP 
Address window appears. Do as follows:
a. Select a printer to be set with a specific IP address from the 
list.
b. Configure an IP address, subnet mask, and gateway for the 
printer manually and click
 Configure to set the specific IP 
address for the network printer.
c. Click Next.
6Select the components to be installed. After selecting the 
components, the following window appears. You can also 
change the printer name, set the printer to be shared on 
the network, set the printer as the default printer, and 
change the port name of each printer. Click 
Next.
To install this software on a server, select the 
Setting up 
this printer on a server
 checkbox.
7Click Finish.
NOTE: After setup is complete, if your printer driver does not 
work properly, reinstall the printer driver. See Reinstalling 
Printer Software on page 9.
 
						

							Installing Printer Software in Windows
9
Reinstalling Printer Software
You can reinstall the software if installation fails.
1Start Windows.
2From the Start menu select Programs or All Programs 
→ your printer driver name → Maintenance.
3Select Repair and click Next.
4The list of printers available on the network appears. 
Select the printer you want to install from the list and then 
click 
Next. 
• If you do not see your printer on the list, click 
Update to 
refresh the list, or select 
Add TCP/IP Port to add your 
printer to the network. To add the printer to the 
network, enter the port name and the IP address for the 
printer.
• To find a shared network printer (UNC Path), select 
Shared Printer [UNC] and enter the shared name 
manually or find a shared printer by clicking the 
Browse 
button.
You will see a component list so that you can reinstall any 
item individually.
NOTE: If your printer is not already connected to the 
computer, the following window will appear.
• After connecting the printer, click 
Next.
• If you do not want to connect the printer at this time, click 
Next, and No on the following screen. Then the installation 
will start and a test page will not be printed at the end of the 
installation.
• The reinstallation window that appears in this User’s 
Guide may differ depending on the printer and 
interface in use.
5Select the components you want to reinstall and click 
Next.
If you installed the printer software for local printing 
and 
you select your printer driver name, the window 
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click 
Next.
b. If the test page prints out correctly, click Yes.
If it do not, click 
No to reprint it.
6When the reinstallation is done, click Finish.
Removing Printer Software
1Start Windows.
2From the Start menu select Programs or All Programs 
→ your printer driver name → Maintenance.
3Select Remove and click Next.
You will see a component list so that you can remove any 
item individually.
4Select the components you want to remove and then click 
Next.
5When your computer asks you to confirm your selection, 
click 
Yes.
The selected driver and all of its components are removed 
from your computer.
After the software is removed, click 
Finish.
 
						

							Basic Printing
4
2Basic Printing 
This chapter explains the printing options and common printing 
tasks in Windows. 
This chapter includes:
• Printing a Document
• Printing to a file (PRN)
•Printer Settings
- Layout Tab
- Paper Tab
- Graphics Tab
- Other Options Tab
- About Tab
- Printer Tab
- Using a Favorite Setting
- Using Help
Printing a Document
NOTES: 
• Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use. 
However the composition of the printer properties window is 
similar.
• Check the Operating System(s) that are compatible 
with your printer. Please refer to the OS Compatibility 
section of Printer Specifications in your Printer User’s 
Guide.
• If you need to know the exact name of your printer, you can 
check the supplied Drivers and Utilities CD.
• When you select an option in printer properties, you may see 
an exclamation mark or  mark. An exclamation mark 
means you can select that certain option but it is not 
recommended, and  mark means you cannot select that 
option due to the machine’s setting or environment.
The following procedure describes the general steps required 
for printing from various Windows applications. The exact steps 
for printing a document may vary depending on the application 
program you are using. See the User’s Guide of your software 
application for the exact printing procedure.
1Open the document you want to print.
2Select Print from the File menu. The Print window is 
displayed. It may look slightly different depending on your 
application. 
The basic print settings are selected within the Print 
window. These settings include the number of copies and 
print range.
3Select your printer driver from the Name drop-down 
list.
To take advantage of the printer features provided by your 
printer driver, click 
Properties or Preferences in the 
application’s Print window. For details, see “Printer 
Settings” on page 5.
If you see 
Setup, Printer, or Options in your Print 
window, click it instead. Then click 
Properties on the next 
screen.
Click 
OK to close the printer properties window.
4To start the print job, click OK or Print in the Print 
window.
Printing to a file (PRN)  
You will sometimes need to save the print data as a file for your 
purpose. 
To create a file:
1Check the Print to file box in the Print window.
2Click Print.
3Enter the folder name and assign a name of the file and 
then click 
OK.
Ensure that your 
printer is selected.
 
						

							Basic Printing
5
Printer Settings
You can use the printer properties window, which allows you to 
access all of the printer options you need when using your 
printer. When the printer properties are displayed, you can 
review and change the settings needed for your print job. 
Your printer properties window may differ, depending on your 
operating system. This Software User’s Guide shows the 
Properties window for Windows XP.
Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use.
If you access printer properties through the Printers folder, you 
can view additional Windows-based tabs (refer to your 
Windows User’s Guide) and the Printer tab (see “Printer Tab” on 
page 8).
NOTES:
• Most Windows applications will override settings you specify 
in the printer driver. Change all print settings available in 
the software application first, and change any remaining 
settings using the printer driver. 
• The settings you change remain in effect only while you are 
using the current program. 
To make your changes 
permanent, make them in the Printers folder. 
• The following procedure is for Windows XP. For other 
Windows operating systems, see the corresponding Windows 
Users Guide or online help.
1. Click the Windows 
Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select 
Printing Preferences.
5. Change the settings on each tab, click OK.
Layout Tab
The Layout tab provides options to adjust how the document 
appears on the printed page. The 
Layout Options includes 
Multiple Pages per Side,  Poster Printing and Booklet 
Printing
. See “Printing a Document” on page 4 for more 
information on accessing printer properties.  
Paper Orientation
Paper Orientation allows you to select the direction in which 
information is printed on a page. 
•
Portrait prints across the width of the page, letter style. 
•
Landscape prints across the length of the page, spreadsheet 
style. 
•
Rotate allows you to rotate the page the selected degrees.
Layout Options
Layout Options
 allows you to select advanced printing options. 
You can choose 
Multiple Pages per Side and Poster Printing.
•
For details, see “Printing Multiple Pages on One Sheet of Paper 
(N-Up Printing)” on page 10.
•
For details, see “Printing Posters” on page 11
•
For details, see “Printing Booklets” on page 11
Double-sided Printing
Double-sided Printing
 allows you to print on both sides of 
paper. 
If this option does not appear, your printer does 
not have this feature.
•For details, see “Printing on Both Sides of Paper” on page 12.
 Landscape Portrait