DELL 2145cn User Manual

							Copying |31
copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
• Selecting the paper tray
• Copying
• Changing the settings for each copy
• Changing the scan size settings
• Changing the default copy settings• ID card copying
• Using special copy features
• Printing on both sides of paper
• Setting copy timeout
SELECTING THE PAPER TRAY
After loading the print media for copy output, you must select the paper tray 
you will use for copy jobs.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK.
2.Press the left/right arrow until Paper Setup appears and press OK.
3.Press the left/right arrow until Paper Source appears and press OK.
4.Press OK when Copy Tray appears.
5.Press the left/right arrow until the paper tray you want appears and 
press OK.
6.Press Stop/Clear () to return to Ready mode.
COPYING
1.Press Copy.
Ready to Copy appears on the top line of the display.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Enter the number of copies using the number keypad, if necessary.
4.If you want to customize the copy settings including copy size, darkness, 
and original type, by using the control panel buttons. See the next 
section.
If necessary, you can use special copy features, such as poster copying, 
2- or 4-up copying. See ID card copying on page 32.
5.Press Color Start () to begin color copying. 
Or, press Black Start ()  to begin black and white copying.
CHANGING THE SETTINGS FOR EACH COPY
Your printer provides default settings for copying so that you can quickly 
and easily make a copy. However, if you want to change the options for 
each copy, use the copy function buttons on the control panel.
Darkness
If you have an original containing faint markings and dark images, you can 
adjust the brightness to make a copy that is easier to read. 
To adjust the darkness of copies, press Darkness (). Each time you 
press the button, the following modes are available:
• Lightest:Works well with darker print.
•Light:Works well with dark print.
•Normal:Works well with standard typed or printed originals.
• Dark:Works well with light print. 
• Darkest:Works well with lighter print or faint pencil markings. 
Original type
The original type setting is used to improve the copy quality by selecting the 
document type for the current copy job. 
To select the document type, press Original Type (). Each time you 
press the button, the following modes are available:
•Text:Use for originals containing mostly text.
•Text/Photo:Use for originals with mixed text and photographs.
•Photo:Use when the originals are photographs.
• Magazine:Use when the originals are magazines.
Reduced or enlarged copy
By using the Reduce/Enlarge () button, you can reduce or enlarge the 
size of a copied image from 25% to 400% when you copy original 
documents from the scanner glass, or from 25% to 100% from the DADF.
To select from the predefined copy sizes:
1.Press Reduce/Enlarge (). 
2.Press Reduce/Enlarge () or the left/right arrow until the size 
setting you want appears and press OK.
To scale the copy by directly entering the scale rate:
1.Press Reduce/Enlarge (). 
2.Press Reduce/Enlarge () or the left/right arrow until Custom 
appears and press OK.
3.Enter the scale rate and press OK to save the selection.
You can cancel the copy job during an operation. Press Stop/Clear 
(), and the copying will stop.
If you press Stop/Clear () while setting the copy options, all of the 
options you have set for the current copy job will be canceled and 
returned to their default status. Or, they will automatically return to 
their default status after the printer completes the copy in progress. When you make a reduced copy, black lines may appear at the 
bottom of your copy.
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							32 | Copying
CHANGING THE SCAN SIZE SETTINGS
You can adjust the scan size for the original paper. For example, if you scan 
a A4-sized original and set the scan size to A5, the printer scans only the 
area of A5 (148 x 210 mm). We recommend you to change the right scan 
size for the original paper.  After loading the print media for copy output, you 
need to set the scan size using the control panel buttons.
1.Press Copy.
2.Press Menu () until Copy Setup appears on the bottom line of the 
display and press OK.
3.Press OK when Scan Size appears.
4.Press the left/right arrow until the setting you want appears and press 
OK.
5.Press Stop/Clear () to return to Ready mode.
CHANGING THE DEFAULT COPY SETTINGS
The copy options, including darkness, original type, copy size, and number 
of copies, can be set to those most frequently used. When you copy a 
document, the default settings are used unless they have been changed by 
using the corresponding buttons on the control panel.
1.Press Copy.
2.Press Menu () until Copy Setup appears on the bottom line of the 
display and press OK.
3.Press OK when Change Default appears.
4.Press the left/right arrow until the setup option you want appears and 
press OK.
5.Press the left/right arrow until the setting you want appears and press 
OK.
6.Repeat steps 4 through 5, as needed.
7.Press Stop/Clear () to return to Ready mode.
ID CARD COPYING
Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-, 
Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper. 
When you copy using this feature, the printer prints one side of the original 
on the upper half of the paper and the other side on the lower half without 
reducing the size of the original. This feature is helpful for copying a small-
sized item, such as a name card. 
This copy feature is available only when you place originals on the scanner 
glass.
1.Press ID Copy ().
2.Place a single original face down on the scanner glass. 
For details about loading an original, see Loading 
originals on page 23.
3. Place Front Side and Press[Start] appears on the 
display.
4.Press Color Start ()  or 
Black Start () .
Your printer begins scanning the front side and shows 
Place Back Side and Press[Start]5.Open the scanner lid and turn the original over.
6.Press Color Start ()  to begin color copying. 
Or, press Black Start () to begin black and white copying
USING SPECIAL COPY FEATURES
You can use the following copy features:
Collation
You can set the printer to sort the copy job. For example, if you make 2 
copies of a 3 page original, one complete 3 page document will print 
followed by a second complete document.
1.Press Copy.
2.Load originals face up into the DADF, or place a single 
original face down on the scanner glass.
For details about loading an original, see Loading 
originals on page 23.
3.Enter the number of copies using the number keypad.
4.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
5.Press OK when Copy Collation appears.
6.Press the left/right arrow  to select the color mode you 
want.
There are two types of mode as following:
• Yes-Color:Color copy
• Yes-Mono:Black and White copy
7.Press OK to begin copying.
One complete document will print followed by the second complete 
document.
2-up or 4-up copying
Your printer can print 2 or 4 original images reduced to fit onto one sheet of 
paper.
1.Press Copy.
2.Load originals face up into the DADF, or place a single 
original face down on the scanner glass.
For details about loading an original, see Loading 
originals on page 23.
3.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
4.Press the left/right arrow until 2-Up or 4-Up appears 
and press OK.
5.Press the left/right arrow  to select the color mode you 
want.
There are two types of mode as following:
• Yes-Color:Color copy
• Yes-Mono:Black and White copy
6.Press OK to begin copying.
After using this option, the printer automatically resumes to the default 
setting.
While you are setting copy options, pressing Stop/Clear () cancels 
the changed settings and restores the defaults.
If you press Stop/Clear () or if no buttons are pressed for 
approximately 30 seconds, the printer cancels the copy job and 
returns to Ready mode.
If the original is larger than the printable area, some portions may not 
be printed.
If you press Stop/Clear () or if no buttons are pressed for 
approximately 30 seconds, the printer cancels the copy job and 
returns to Ready mode.
You cannot adjust the copy size using the Reduce/Enlarge () 
button for making a 2- or 4-up copy.
1
2
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							Copying | 33
Poster copying
Your printer can print an image onto 9 sheets of paper (3x3). You can paste 
the printed pages together to make one poster-sized document.
This copy feature is available only when you place originals on the scanner 
glass.
1.Press Copy.
2.Place a single original face down on the scanner glass.
For details about loading an original, see Loading 
originals on page 23.
3.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
4.Press the left/right arrow until Poster Copy appears 
and press OK.
5.Press the left/right arrow to select the color mode you 
want.
There are two types of mode as following:
• Yes-Color:Color copy
• Yes-Mono:Black and White copy
6.Press OK to begin copying.
Your original is divided into 9 portions. Each portion is 
scanned and printed one by one in the following order:
Clone copying
Your printer can print multiple image copies from the original document on a 
single page. The number of images is automatically determined by the 
original image and paper size.
This copy feature is available only when you place originals on the scanner 
glass.
1.Press Copy.
2.Place a single original face down on the scanner glass. 
For details about loading an original, see Loading 
originals on page 23.
3.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
4.Press the left/right arrow until Clone Copy appears 
and press OK.
5.Press the left/right arrow to select the color mode you want.
There are two types of mode as following:
• Yes-Color:Color copy
• Yes-Mono:Black and White copy
6.Press OK to begin copying.
Adjusting background images
You can set the printer to print an image without its background. This copy 
feature removes the background color and can be helpful when copying an 
original containing color in the background, such as a newspaper or a 
catalog. 
1.Press Copy.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Press Menu () until Copy Feature appears on the bottom line of the 
display and press OK.
4.Press the left/right arrow until Adjust Bkgd. appears and press OK.
5.Press the left/right arrow until the binding option you want appears.
• Off:Does not use this feature.
•Auto:Optimizes the background.
• Enhance Lev. 1~2:The higher the number is, the more vivid the 
background is.
• Erase Lev. 1~4:The higher the number is, the lighter the 
background is.
6.Press OK to begin copying.
7.Press Stop/Clear ( ) to return to Ready mode.
Book copying
The Book Copy feature allows you to copy an entire book. If the book is too 
thick, lift the cover until its hinges are caught by the stopper and then close 
the cover. If the book or magazine is thicker than 30 mm, start copying with 
the cover open.
1.Press Copy.
2.Place a single original face down on the scanner glass. 
For details about loading an original, see Loading 
originals on page 23.
3.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
4.Press 
OK when Book Copy appears.
5.Press the left/right arrow until the binding option you 
want appears.
• Off:Does not use this feature.
• Left Page: Use this option to print left page of the book.
• Right Page: Use this option to print right page of the book.
• Both Page: Use this option to print both pages of the book.
6.Press the left/right arrow  to select the color mode you want.
There are two types of mode as following:
• Yes-Color:Color copy
• Yes-Mono:Black and White copy
7.Press OK to begin copying.
You cannot adjust the copy size using the Reduce/Enlarge () 
button while making a clone copy.
 
						

							34 | Copying
Margin shift
The Margin Shift feature allows you to create a binding edge for the 
document. The image can be adjusted up or down on the page and/or 
shifted to the right or left.
1.Press Copy.
2.Load originals face up into the DADF, or place a single 
original face down on the scanner glass.
For details about loading an original, see Loading 
originals on page 23.
3.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
4.Press 
OK when Margin Shift appears.
5.Press the left/right arrow until the binding option you want appears.
• Off:This feature is disabled.
• Auto Center:Automatically copy in the center of the paper.
• Custom Margin:Enter the left, right, top, bottom margin using 
Number keypad.
6.Press the left/right arrow to select Yes.
7.Press OK to begin copying.
8.Press Stop/Clear ( ) to return to Ready mode.
Edge erase
Edge erase allows you to erase sports, drill holes, fold creases and staple 
marks along any of the four edges of a document.
1.Press Copy.
2.Load originals face up into the DADF, or place a single 
original face down on the scanner glass.
For details about loading an original, see Loading 
originals on page 23.
3.Press Menu () until Copy Feature appears on the 
bottom line of the display and press OK.
4.Press 
OK when Edge Erase appears.
5.Press the left/right arrow until the binding option you want appears.
• Off:Does not set the binding option.
• Small Original:Erases the edge of the original if it is small.
• Hole Punch:Erases the marks of bookbinding holes.
• Book Center:Erases the middle part of the paper which is black 
and horizontal, when you copy a book.
• Border Erase:Erases the certain amount of the edge of the 
printout.
6.Press OK to begin copying.
7.Press Stop/Clear ( ) to return to Ready mode.
Gray enhance copying
When you copy the original in gray scale, use this feature for the better 
quality of copy-output. This feature is only for the copy in gray scale.
1.Press Copy.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass. 
For details about loading an original, see Loading originals on 
page 23.
3.Press Menu () until Copy Feature appears on the bottom line of the 
display and press OK.
4.Press 
OK when Gray Enhance appears.
5.Press the left/right arrow to select On.
6.Press OK to begin copying.
7.Press Stop/Clear ( ) to return to Ready mode.
PRINTING ON BOTH SIDES OF PAPER
By using the Duplex () button on your printerprinter, you can set the 
printer to print documents on both sides of paper. 
1.Press Copy.
2.Press Duplex ().
3.Press the left/right arrow until the binding option you want appears.
• Off:Copys in Normal mode.
• 1->2Side Short:Copys pages to be read by flipping like a note pad.
• 1->2Side Long:Copys pages to be read like a book.
• 2 ->1Side:
Copys both sides of the originals and prints each of one on 
a separate sheet.
• 2 ->2Side:Copys both sides of the original and prints on both sides 
of the paper. This function produces exactly the same print out from 
the originals.
• 2 ->1Side ROT2:
Copys both sides of the original and prints each one 
on a separate sheet, but the information on the back side of the printout 
is rotated 180°.
4.Press OK to save your selection.
If the mode is enabled, the Duplex () button is backlit.
The Margin Shift feature can either be used for Scan glass or DADF 
depending on the set up.
-Auto Center: Scanner glass
-Custom Margin: Scanner glass, DADF
The Edge Erase feature can either be used for scan glass or DADF 
depending on the set up.
-
Small Original: Scanner glass
-Hole Punch: Scanner glass, DADF
-Book Center: Scanner glass
-Border Erase: Scanner glass, DADF
XY
XY
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							Copying | 35
SETTING COPY TIMEOUT
You can set the time the printer waits before it restores the default copy settings, 
if you do not start copying after changing them on the control panel.
1.Press Menu () until System Setup appears on the bottom line of the 
display and press OK. 
2.Press OK when Machine Setup appears.
3.Press the left/right arrow until Timeout appears and press OK.
4.Press the left/right arrow until the time setting you want appears.
Selecting Off means that the printer does not restore the default settings 
until you press Black Start () or Color Start ()  to begin copying, 
or Stop/Clear () to cancel.
5.Press OK to save your selection.
6.Press Stop/Clear () to return to Ready mode.
 
						

							36  | Scanning
scanning
Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer. 
This chapter includes:
• Scanning basics
• Scanning from the control panel
• Scanning by a network connection
• Changing the settings for each scan job• Changing the default scan settings
• Setting up address book
• Scan on both sides of paper
SCANNING BASICS
You can scan the originals with your printer via an USB cable or the 
network. 
• Dell Scan Manager:You just walk to the printer with the originals and 
scan them from the control panel then, the scanned data will be stored in 
the connected computers My Documents folder. When the setup 
installation is completed, then you have installed the Dell Scan 
Manager on your computer already. This feature can be used via the 
local connection or the network connection. See next section.
•TWAIN:TWAIN is the one of preset imaging applications. Scanning an 
image launches the selected application, enabling you to control the 
scanning process. This feature can be used via the local connection or 
the network connection. See Software section.
• Dell SmarThru Office :This feature is the accompanying software for 
your printer. You can use this program to scan images or documents, 
and this feature can be used via the local connection or the network 
connection. See Software section.
•WIA:WIA stands for Windows Images Acquisition. To use this feature 
your computer must be connected directly with the printer via an USB 
cable. See Software section.
•Email:You can send the scanned image as an attachment to an email. 
See Scanning to Email on page 38.
•FTP:
You can scan an image and upload it to an FTP server. See 
Scanning to an FTP server on page 39.
•SMB:You can scan an image and send it to a shared folder on an SMB 
server. See Scanning to an SMB server on page 39.
SCANNING FROM THE CONTROL PANEL
Your printer offers you to scan from the control panel and easily send the 
scanned document to connected computers My Documents folder. In 
order to use this function, your printer and computer must be connect by 
USB cable or by network. 
Also, with the offered Dell Scan Manager program, scanned documents 
can be opened with the program you have setup previously. Such as 
Microsoft Paint, Email, SmarThru Office, OCR can be added to application 
program. See Setting scan information in Dell Scan Manager. on page 36.
Scanned images can be saved as BMP, JEPG, TIFF, PDF files. 
Setting scan information in Dell Scan Manager.
You can find out about Dell Scan Manager program information and 
installed scan drivers condition. Also, you can change scan settings and 
add or delete the folders where scanned documents to computer are save in 
Dell Scan Manager program. 
1.Press Start 
→ Control Panel → Dell Scan Manager.
Dell Scan Manager Administration appears.
2.Select the appropriate printer from the Dell Scan Manager.
3.Press Scan Property.
4. Set Scan Button allows you to change the saving destination and scan 
settings, add or delete application program and format files. 
You can change the scanning printer by using Change Port. (Local or 
Network) 
5.Press OK after setting is done.
Scanning to application programs
1.Ensure that your printer and computer are turned on and properly 
connected to each other.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Press Scan/Email.
Ready to Scan appears on the top line of the display.
4.Press the left/right arrow until Scan to PC appears on the bottom line of 
the display and press OK.
5.Press the left/right arrow until the option you want appears and press 
OK. 
6.Depending on the port connection, different massages appear. Check 
the following messages and move on to the next step. 
• Scan Destination:Connected by USB. Move to step 7.
•ID:Connected by Network and user is registered. Move to step 8.
The maximum resolution that can be achieved depends upon various 
factors, including computer speed, available disk space, memory, the 
size of the image being scanned, and bit depth settings. Thus, 
depending on your system and what you are scanning, you may not 
be able to scan at certain resolutions, especially using enhanced 
resolution.
Dell Scan Manager program can only be used in the Windows.
 
						

							Scanning | 37
•WLocal PC X:Choosing USB or Network to scan. If connected by 
USB, move to step 7. If connected by Network, move to step 8. 
• Not Available:Neither connected by USB nor Network. Check the 
port connection.
7.Press the left/right arrow until the port you want appears on the display. 
8.Enter the registered user ID and PIN and click OK. 
9.From Scan Destination, press the left/right arrow until the application 
program you want appears, then press OK. 
Default setting is My Documents.
10.To scan from the default setting, press Color Start () or 
Black Start 
() . Press the left/right button until the setting you want appears then 
press OK. 
11.Scanning begins. 
SCANNING BY A NETWORK CONNECTION
If you have connected your printer to a network and set up the network 
parameters correctly, you can scan and send images over the network.
Preparing for network scanning
Before using your printer’s network scanning features, you need to 
configure the following settings, depending on your scan destination:
• Register as an authorized user for scanning to email, FTP,  or SMB
• Set up the SMTP server for scanning to email
• Set up the FTP servers for scanning to FTP
• Set up the SMB servers for scanning to SMB
User authentication for network scanning
To send an email, FTP, SMB or Network, you must register authorized 
local or network users using Embedded Web Service. 
• If user authentication has been activated, only authorized local users 
or on the DB server (SMB, LDAP, Kerberos) can send scanned data 
to the network (email, FTP, SMB, Network).
• For network scanning using the authentication feature, you must 
register the network or local authentication configuration using the  
Embedded Web Service.
• User authentication has 3 options: none (Default), network 
authentication, and local authentication.
Registering local authorized users
1.Enter your printer’s IP address as the URL in a browser and click Go 
to access the web site of your printer.
2.Click Machine Settings.
3.Select Local Authentication on the General Setup of the User 
Authentication web page.
4.Click Add.5.Select an index number corresponding to the location for storing the 
entry, from 1 to 50.
6.Enter your name, auth ID, password, e-mail address and phone 
number.
You need to enter the registered user ID and password in the printer 
when you start scanning to email from the control panel.
7.Click Apply.
Register authorized network users
1.Enter your printer’s IP address as the URL in a browser and click Go 
to access the web site of your printer.
2.Click Machine Settings. 
3.Select Network Authentication on the General Setup of User 
Authentication web page.
4.Click Apply and OK.
5.Select the Authentication Type that you prefer. 
6.Configure the values for each feature, as follows.
7.Click Apply. 
Network user authenticated by Kerberos
1.Enter the realm used for Kerberos login.
2.Select IP Address or Host Name.
3.Enter the IP address in dotted decimal notation or as a host name.
4.Enter the server port number, from 1 to 65535.
The default port number is 88.
5.You can add a backup domain as a previous step.
6.Click Apply.
Network user authorized by SMB
1.Enter the domain that is used for SMB login.
2.Select IP Address or Host Name.
3.Enter the IP address in dotted decimal notation or as a host name.
4.Enter the server port number, from 1 to 65535.
The default port number is 139.
5.You can add a backup domain as a previous step.
6.Click Apply.
Network authorized user by LDAP
1.Enter your printer’s IP address as the URL in a browser and click Go 
to access the web site of your printer.
2.Click Machine Settings and LDAP Server Setup.
3.Select IP Address or Host Name.
4.Enter the IP address in dotted decimal notation or as a host name.
5.Enter the server port number, from 1 to 65535.
The default port number is 389.
6.Enter Search Root Directory, the top search level of the LDAP 
directory tree.
7.Select Authentication method. Two options for LDAP server login.
 Anonymous:This is used to bind with null password and login ID 
(Password and login ID are grayed out in Embedded Web Service).
Simple: This is used to bind with the login ID and password in 
Embedded Web Service.
8.Check the box next to Append Root to Base DN.
9.Select Match User’s Login ID to the following LDAP attribute 
(options are CN, UID, or UserPrincipalName).
• ID is the same ID as the registered ID for Dell Scan Manager.
• PIN is the 4 digit number registered for Dell Scan Manager. 
To add or delete the folder where the scanned file is saved, add or 
delete the application program in Dell Scan Manager 
→ Set Scan 
Button. 
• Scanned image is saved in computers My Documents → My 
Pictures 
→ Dell folder. 
• You can use Tawin driver to scan quickly in Dell Scan 
Manager program. 
• You can also scan by pressing Windows Start 
→ Control 
Panel 
→ Dell Scan Manager → Quick Scan.
User can add up to 6 alternate domains.
 
						

							38 | Scanning
10.Enter your login name, password, maximum number of search 
results and search timeout.
11.Select Serach Name Order that you desire.
12.Check the box next to  From: Field Security Options. 
13.Click Apply. 
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up 
network parameters using Embedded Web Service.
1.Enter your printer’s IP address as the URL in a browser and click Go 
to access the web site of your printer.
2.Click Machine Settings and E-mail Setup.
3.Select IP Address or Host Name.
4.Enter the IP address in dotted decimal notation or as a host name.
5.Enter the server port number, from 1 to 65535.
The default port number is 25.
6.Check the box next to SMTP Requires Authentication to require 
authentication.
7.Enter the SMTP server login name and password.
8.Click Apply.
Setting up an FTP server
To use an FTP server, you need to set up parameters to access the FTP 
servers using Embedded Web Service.
1.Enter your printer’s IP address as the URL in a browser and click Go 
to access the web site of your printer.
2.Click Machine Settings and FTP Setup.
3.Click Server List.
4.Click Add.
5.Select the index number, from 1 to 20.
6.Enter a name in Alias for the Setup for the corresponding Server 
List entry. This name will be displayed on your printer.
7.Select IP Address or Host Name.
8.Enter the server address in dotted decimal notation or a host name.
9.Enter the server port number, from 1 to 65535.
The default port number is 21.
10.Check the box next to Anonymous if you want the FTP server to 
permit access to unauthorized persons. It is unchecked by default.
11.Enter the login name and password.
12.Enter the Scan File Folder under FTP directory for saving the 
scanned image.
13.Click Apply.
Setting up an SMB server
To use an SMB server, you need to set up parameters for access to 
SMB servers using Embedded Web Service.
1.Enter your printer’s IP address as the URL in a browser and click Go 
to access the web site of your printer.
2.Click Machine Settings and SMB Setup.
3.Click Server List.
4.Click Add.
5.Select the index number, from 1 to 20.
6.Enter a name in Alias for the Setup for the corresponding Server 
List entry. This name will be displayed on your printer.
7.Select IP Address or Host Name.
8.Enter the server address in dotted decimal notation or a host name.
9.Enter the server port number, from 1 to 65535.
The default port number is 139.
10.Enter the Share name of the server.
11.Check the box next to Anonymous if you want to permit 
unauthorized persons to access the SMB server. This box is 
unchecked by default.
12.Enter the login name and password.
13.Enter the domain name of the SMB server.
14.Enter the Scan File Folder under shared folder for storing the 
scanned image.
15.Click Apply.
Scanning to Email
You can scan and send an image as an email attachment. You first need to 
set up your email account in Embedded Web Service. See Setting up an e-
mail account on page 38.
Before scanning, you can set the scan options for your scan job. See Changing 
the settings for each scan job on page 39.
1.Ensure that your printer is connected to a network.
2.Load originals face up into the DADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Press Scan/Email.
4.Press the left/right arrow until Scan to Email appears on the bottom line 
of the display and press OK.
5.Enter the recipient’s email address and press OK.
If you have set up Address Book, you can use a speed button or a speed email 
or group email number to retrieve an address from memory. See Setting up 
address book on page 39.
6.To enter additional addresses, press OK when Yes appears and repeat 
step 5.
To continue to the next step, press the left/right arrow to select No and 
press OK. 
7.If the display asks if you want to send the email to your account, press 
the left/right arrow to select Yes or No and press OK.
8.Enter an email subject and press OK.
9.Press the left/right arrow until the file format you want appears and press 
OK or Start.
The printer begins scanning and then sends the email. 
10.If the printer asks if you want to log off your account, press the left/right 
arrow to select Yes or No and press OK.
11.Press Stop/Clear () to return to Ready mode.
LDAP Referral: LDAP client will search referral server if the 
LDAP server has no data to reply to query and if the LDAP server 
has a referral server.
This option is only provided if you have selected the Network 
authentication option in the user authentication setting. You may 
check this option if you want to search for information in a default 
email address group.
If the authentication method of SMTP server is 
POP3beforeSMTP, check the box next to SMTP Requires POP3 
Before SMTP Authentication.
a.Enter the IP address in dotted decimal notation or as a host 
name. 
b.Enter the server port number, from 1 to 65535. The default 
port number is 25.
This prompt does not appear if you have activated the Send To 
Self option in the email account setup.
 
						

							Scanning | 39
Scanning to an FTP server
You can scan an image and then upload it to an FTP server. You need to 
set up parameters for access to FTP servers from Embedded Web Service. 
See Setting up an FTP server on page 38.
Before scanning, you can set the scan options for your scan job. See Changing 
the settings for each scan job on page 39.
1.Ensure that your printer is connected to a network.
2.Load originals face up into the DADF or place a single original on the 
scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Press Scan/Email.
4.Press the left/right arrow until Scan to FTP appears on the bottom line 
of the display and press OK.
5.Enter the user ID and press OK.
6.Enter the password and press OK.
7.Press the left/right arrow until the FTP server you want appears and 
press OK or Start.
8.Press the left/right arrow until the file type you want appears and press 
OK or Start.
The printer begins scanning and then sends the file to the specified 
server.
Scanning to an SMB server
You can scan an image and then send it to an SMB server. You need to set 
up parameters for access to SMB servers from Embedded Web Service. 
See Setting up an SMB server on page 38.
Before scanning, you can set the scan options for your scan job. See 
Changing the settings for each scan job on page 39.
1.Ensure that your printer is connected to a network.
2.Load originals face up into the DADF or place a single original on the 
scanner glass.
For details about loading an original, see Loading originals on 
page 23.
3.Press Scan/Email.
4.Press the left/right arrow until Scan to SMB appears on the bottom line 
of the display and press OK.
5.Enter the user ID and press OK.
6.Enter the password and press OK.
7.Press the left/right arrow until the SMB server you want appears and 
press OK or Start.
8.Press the left/right arrow until the file format you want appears and press 
OK or Start.
The printer begins scanning and then sends the file to the specified 
server.
CHANGING THE SETTINGS FOR EACH SCAN JOB
Your printer provides you with the following setting options to allow you to 
customize your scan jobs.
• Scan Size:Sets the image size.
• Original Type:Sets the original document’s type.
• Resolution:Sets the image resolution.
• Scan Color:Sets the color mode.
• Scan Format:Sets the file format in which the image is to be saved. If 
you select TIFF or PDF, you can select to scan multiple pages. 
Depending on the selected scan type, this option may not appear.
To customize the settings before starting a scan job:1.Press Scan/Email.
2.Press Menu () until Scan Feature appears on the bottom line of the 
display and press OK.
3.Press the left/right arrow until the scan type you want appears and press 
OK.
4.Press the left/right arrow until the scan setting option you want appears 
and press OK.
5.Press the left/right arrow until the desired status appears and press OK.
6.Repeat steps 4 and 5 to set other setting options.
7.When you have finished, press Stop/Clear () to return to Ready mode.
CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up 
default scan settings for each scan type.
1.Press Scan/Email.
2.Press Menu () until Scan Setup appears on the bottom line of the 
display and press OK.
3.Press OK when Change Default appears.
4.Press the left/right arrow until the scan type you want appears and press OK.
5.Press the left/right arrow until the scan setting option you want appears 
and press OK.
6.Press the left/right arrow until the desired status appears and press OK.
7.Repeat steps 5 and 6 to change other settings.
8.To change the default settings for other scan types, press Back ( ) 
and repeat from step 4.
9.Press Stop/Clear () to return to Ready mode.
PRINTING SCAN CONFIRMATION REPORT 
AUTOMATICALLY
You can set your printer to print a confirmation report showing whether a 
transmission was successful, how many pages were sent, and more. The 
report shows the job of scanning and sending it via SMB and FTP. 
1.Press Scan/Email.
2.Press Menu () until Scan Setup appears on the bottom line of the 
display and press OK.
3.Press OK when Send Report appears.
4.Press the left/right arrow until the scan setting option you want appears 
and press OK.
• On-Error:
Only in case of error occurrence, the printer prints the report.
•On:The report is printed whether a job successfully completed or 
failed.
• Off:No report is printed after completing a job.
5.Press Stop/Clear () to return to Ready mode.
SETTING UP ADDRESS BOOK
You can set up Address Book with the email addresses you use frequently via 
Embedded Web Service and then easily and quickly enter email addresses by 
entering the location numbers assigned to them in 
Address Book.
Registering speed email numbers
1.Enter your printer’s IP address as the URL in a browser and click Go to 
access the web site of your printer.
2.Click Machine Settings and E-mail Setup.
3.Click Individual Address Book and Add.
 
						

							40 | Scanning
4.Select a location number and enter the user name and e-mail address 
you want.
5.Click Apply.
Configuring group email numbers
Enter your printer’s IP address as the URL in a browser and click Go to 
access the web site of your printer.
1.Click Machine Settings and E-mail Setup.
2.Click Group Address Book and Add.
3.Select a group number and enter the group name you want.
4.Select speed email numbers that will be included in the group.
5.Click Apply.
Retrieving global email addresses from the LDAP 
server
You can use not only local addresses stored in your printers memory but 
also ones in the LDAP server. To use the global addresses, configure the 
LDAP server first via Embedded Web Service as following:
1.Enter your printer’s IP address as the URL in a browser and click Go to 
access the web site of your printer.
2.Click Machine Settings, LDAP Server Setup.
3.Select IP Address or Host Name.
4.Enter the IP address in dotted decimal notation or as a host name.
5.Enter the server port number, from 1 to 65535.
The default port number is 389.
6.Enter Search Root Directory. The top search level of the LDAP 
directory tree.
7.Select Authentication method. Method of LDAP server login.
 Anonymous: This is used to bind with NULL password and login ID 
(Password and login ID are grayed in Embedded Web Service).
Simple: This is used to bind with the login ID and password in 
Embedded Web Service.
8.Put a check mark of Append Root to Base DN for adding Base DN to 
login name.
9.Enter your login name, password, maximum number of search results 
and search timeout.
10.Select Serach Name Order that you want.
11.Put a check mark of From: Field Security Options.
12.Click Add.
Using address book entries
To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an 
email, enter the speed email number at which you stored the address 
you want.
• For a one-digit speed email location, press and hold the 
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit 
button(s) and then hold down the last digit button.You can also search through memory for an entry by pressing Address 
Book. See Searching address book for an entry on page 40.
Group email numbers
To use a group email entry, you need to search for and select it from 
memory.
When you are prompted to enter a destination address while sending an 
email, press Address Book  . See Searching address book for an 
entry on page 40.
Global email addresses
To use a global email addresses in the LDAP server, you need to search 
for and select it from memory.
When you are prompted to enter a destination address while sending an 
email, press Address Book  . See Setting up address book on 
page 39. 
Searching address book for an entry
There are two ways to search for an address in memory. You can either 
scan from A to Z sequentially or search by entering the first letters of the 
name associated with the address.
Searching sequentially through memory
1.If necessary, press Scan/Email.
2.Press Address Book  until Search & Send appears on the 
bottom line of the display and press OK.
3.Press the left/right arrow until the number category you want 
appears and press OK.
4.Press OK when All appears.
5.Press the left/right arrow until the name and address you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
Searching with a particular first letter
1.If necessary, press Scan/Email.
2.Press Address Book  until Search & Send appears on the 
bottom line of the display and press OK.
3.Press the left/right arrow until the number category you want 
appears and press OK.
4.Press the left/right arrow until ID appears and press OK.
5.Enter the first few letters of the name you want and press OK.
6.Press the left/right arrow until the name you want appears and press 
OK.
Printing address book
You can check your Address Book   settings by printing a list.
1.Press Address Book  until Print appears on the bottom line of the 
display.
2.Press OK.
A list showing your speed button settings, and the speed/group email 
entries print out.
You can also click Import and obtain your address book from your 
computer.
LDAP Referral: LDAP client will search referral server in case 
LDAP server has no data to reply of query and LDAP server has 
any referral server.