DELL 2145cn User Manual

							Appendix | 91
appendix
DELL TECHNICAL SUPPORT POLICY 
Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the 
Operating System, application software and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate 
functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell 
Support. Additional technical support options may be available for purchase.
Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided by 
the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration 
(CFI/DellPlus).
CONTACTING DELL 
You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help 
tools and information. 
You can contact Dell electronically using the following addresses: 
• World Wide Web 
www.dell.com/ 
www.dell.com/ap/ (Asian/Pacific countries only) 
www.dell.com/jp/ (Japan only) 
www.euro.dell.com (Europe only) 
www.dell.com/la/ (Latin American and Caribbean countries) 
www.dell.ca (Canada only) 
• Anonymous file transfer protocol (FTP) 
ftp.dell.com 
Log in as user: anonymous, and use your email address as your password. 
• Electronic Support Service 
[email protected] 
[email protected] 
[email protected] (Latin America and Caribbean countries only) 
[email protected] (Asian/Pacific countries only) 
support.jp.dell.com (Japan only) 
support.euro.dell.com (Europe only) 
• Electronic Quote Service
[email protected] (Asian/Pacific countries only)
[email protected] (Canada only)
WARRANTY AND RETURN POLICY
Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices. 
For information about the Dell warranty for your printer, refer to the Product Information Guide.
 
						

							92| Glossary
glossary
ADF
An Automatic Document Feeder (ADF) is a mechanism that will 
automatically feed an original sheet of paper so that the printer can scan 
some amount of the paper at once. 
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for 
computer networking. It was included in the original Macintosh (1984) 
and is now deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to 
represent the color of a single pixel in a bitmapped image. Higher color 
depth gives a broader range of distinct colors. As the number of bits 
increases, the number of possible colors becomes impractically large for 
a color map. 1-bit color is commonly called as monochrome or black and 
white.
BMP
A bitmapped graphics format used internally by the Microsoft Windows 
graphics subsystem (GDI), and used commonly as a simple graphics file 
format on that platform.
BOOTP
Bootstrap Protocol. A network protocol used by a network client to 
obtain its IP address automatically. This is usually done in the bootstrap 
process of computers or operating systems running on them. The 
BOOTP servers assign the IP address from a pool of addresses to each 
client. BOOTP enables diskless workstation computers to obtain an IP 
address prior to loading any advanced operating system.
CCD 
Charge Coupled Device (CCD) is a hardware which enables the scan 
job. CCD Locking mechanism is also used to hold the CCD module to 
prevent any damage when you move the printer.
Collation
Collation is a process of printing a multiple-copy job in sets. When 
collation is selected, the device prints an entire set before printing 
additional copies.
Control Panel
A control panel is a flat, typically vertical, area where control or 
monitoring instruments are displayed. They are typically found in front of 
the printer. 
Coverage 
It is the printing term used for a toner usage measurement on printing. 
For example, 5% coverage means that an A4 sided paper has about 5% 
image or text on it. So, if the paper or original has complicated images or 
lots of text on it, the coverage will be higher and at the same time, a 
toner usage will be as much as the coverage.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to 
exchange data between disparate applications. The file format, as it is 
used in Microsoft Excel, has become a pseudo standard throughout the 
industry, even among non-Microsoft platforms.
DADF
A Duplex Automatic Document Feeder (DADF) is a mechanism that will 
automatically feed and flip over an original sheet of paper so that the 
printer can scan on both sides of the paper.
Default
The value or setting that is in effect when taking a printer out of its box 
state, reset, or initialized.
DHCP
A Dynamic Host Configuration Protocol (DHCP) is a client-server 
networking protocol. A DHCP server provides configuration parameters 
specific to the DHCP client host requesting, generally, information 
required by the client host to participate on an IP network. DHCP also 
provides a mechanism for allocation of IP addresses to client hosts.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds 
memory. DIMM stores all the data within the printer like printing data, 
received fax data.
DNS
The Domain Name Server (DNS) is a system that stores information 
associated with domain names in a distributed database on networks, 
such as the Internet.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head 
that runs back and forth on the page and prints by impact, striking an 
ink-soaked cloth ribbon against the paper, much like a typewriter.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for 
scanning and printing. Generally, higher DPI results in a higher 
resolution, more visible detail in the image, and a larger file size.
DRPD 
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone 
company service which enables a user to use a single telephone line to 
answer several different telephone numbers.
Duplex
A mechanism that will automatically flip over a sheet of paper so that the 
printer can print (or scan) on both sides of the paper. A printer equipped 
with a Duplex can print double-sided of paper.
Duty Cycle
Duty cycle is the page quantity which does not affect printer 
performance for a month. Generally the printer has the lifespan limitation 
such as pages per year. The lifespan means the average capacity of 
print-outs, usually within the warranty period. For example, if the duty 
cycle is 48,000 pages per month assuming 20 working days, a printer 
limits 2,400 pages a day.
ECM
Error Correction Mode (ECM) is an optional transmission mode built into 
Class 1 fax printers or fax modems. It automatically detects and corrects 
errors in the fax transmission process that are sometimes caused by 
telephone line noise.
Emulation
Emulation is a technique of one printer obtaining the same results as 
another.
The following glossary helps you get familiar with the product by 
understanding the terminologies commonly used with printing as well 
as mentioned in this users guide.
 
						

							Glossary | 93
An emulator duplicates the functions of one system with a different 
system, so that the second system behaves like the first system. 
Emulation focuses on exact reproduction of external behavior, which is 
in contrast to simulation, which concerns an abstract model of the 
system being simulated, often considering its internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local 
area networks (LANs). It defines wiring and signaling for the physical 
layer, and frame formats and protocols for the media access control 
(MAC)/data link layer of the OSI model. Ethernet is mostly standardized 
as IEEE 802.3. It has become the most widespread LAN technology in 
use during the 1990s to the present.
EtherTalk
A suite of protocols developed by Apple Computer for computer 
networking. It was included in the original Macintosh (1984) and is now 
deprecated by Apple in favor of TCP/IP networking. 
FDI
Foreign Device Interface (FDI) is a card installed inside the printer to 
allow a third party device such as a coin operated device or a card 
reader. Those devices allow the pay-for-print service on your printer.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for 
exchanging files over any network that supports the TCP/IP protocol 
(such as the Internet or an intranet).
Fuser Unit 
The part of a laser printer that melts the toner onto the print media. It 
consists of a hot roller and a back-up roller. After toner is transferred 
onto the paper, the fuser unit applies heat and pressure to ensure that 
the toner stays on the paper permanently, which is why paper is warm 
when it comes out of a laser printer.
Gateway
A connection between computer networks, or between a computer 
network and a telephone line. It is very popular, as it is a computer or a 
network that allows access to another computer or network.
Grayscale
A shades of gray that represent light and dark portions of an image 
when color images are converted to grayscale; colors are represented 
by various shades of gray.
Halftone
An image type that simulates grayscale by varying the number of dots. 
Highly colored areas consist of a large number of dots, while lighter 
areas consist of a smaller number of dots.
HDD
Hard Disk Drive (HDD), commonly referred to as a hard drive or hard 
disk, is a non-volatile storage device which stores digitally-encoded data 
on rapidly rotating platters with magnetic surfaces.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an 
international non-profit, professional organization for the advancement 
of technology related to electricity.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of 
Electrical and Electronics Engineers (IEEE). The term 1284-B refers to 
a specific connector type on the end of the parallel cable that attaches to 
the peripheral (for example, a printer). 
Intranet
A private network that uses Internet Protocols, network connectivity, and 
possibly the public telecommunication system to securely share part of 
an organizations information or operations with its employees. 
Sometimes the term refers only to the most visible service, the internal 
website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in 
order to identify and communicate with each other on a network utilizing 
the Internet Protocol standard.
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a 
printer. An IPM rate indicates the number of single-sided sheets a printer 
can complete within one minute.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for 
printing as well as managing print jobs, media size, resolution, and so 
forth. IPP can be used locally or over the Internet to hundreds of 
printers, and also supports access control, authentication, and 
encryption, making it a much more capable and secure printing solution 
than older ones.
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet 
Exchange. It is a networking protocol used by the Novell NetWare 
operating systems. IPX and SPX both provide connection services 
similar to TCP/IP, with the IPX protocol having similarities to IP, and 
SPX having similarities to TCP. IPX/SPX was primarily designed for 
local area networks (LANs), and is a very efficient protocol for this 
purpose (typically its performance exceeds that of TCP/IP on a LAN).
ISO
The International Organization for Standardization (ISO) is an 
international standard-setting body composed of representatives from 
national standards bodies. It produces world-wide industrial and 
commercial standards.
ITU-T
The International Telecommunication Union is an international 
organization established to standardize and regulate international radio 
and telecommunications. Its main tasks include standardization, 
allocation of the radio spectrum, and organizing interconnection 
arrangements between different countries to allow international phone 
calls. A -T out of ITU-T indicates telecommunication.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile 
transmissions.
JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression 
standard with no loss of accuracy or quality, which was designed for 
compression of binary images, particularly for faxes, but can also be 
used on other images.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used 
standard method of lossy compression for photographic images. It is the 
format used for storing and transmitting photographs on the World Wide 
Web.
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking 
protocol for querying and modifying directory services running over TCP/
IP.
 
						

							94 | Glossary
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates 
the status of a printer.  
MAC address
Media Access Control (MAC) address is a unique identifier associated 
with a network adapter. MAC address is a unique 48-bit identifier usually 
written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c-
34-11-4e). This address is usually hard-coded into a Network Interface 
Card (NIC) by its manufacturer, and used as an aid for routers trying to 
locate printers on large networks.
MFP
Multi Function Peripheral (MFP) is an office printer that includes the 
following functionality in one physical body, so as to have a printer, a 
copier, a fax, a scanner and etc.
MH
Modified Huffman (MH) is a compression method for decreasing the 
amount of data that needs to be transmitted between the fax printers to 
transfer the image recommended by ITU-T T.4. MH is a codebook-
based run-length encoding scheme optimized to efficiently compress 
white space. As most faxes consist mostly of white space, this 
minimizes the transmission time of most faxes. 
MMR
Modified Modified READ (MMR) is a compression method 
recommended by ITU-T T.6.
Modem
A device that modulates a carrier signal to encode digital information, 
and also demodulates such a carrier signal to decode transmitted 
information.
MR
Modified Read (MR) is a compression method recommended by ITU-T 
T.4. MR encodes the first scanned line using MH. The next line is 
compared to the first, the differences determined, and then the 
differences are encoded and transmitted.
NetWare
A network operating system developed by Novell, Inc. It initially used 
cooperative multitasking to run various services on a PC, and the 
network protocols were based on the archetypal Xerox XNS stack. 
Today NetWare supports TCP/IP as well as IPX/SPX.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual 
image for print using a laser beam emitted from a laser printer, and it is 
usually green or gray colored and a cylinder shaped. 
An exposing unit of a drum is slowly worn away by its usage of the 
printer, and it should be replaced appropriately since it gets scratches 
from grits of a paper.
Originals
The first example of something, such as a document, photograph or text, 
etc, which is copied, reproduced or translated to produce others, but 
which is not itself copied or derived from something else.
OSI
Open Systems Interconnection (OSI) is a model developed by the 
International Organization for Standardization (ISO) for communications. 
OSI offers a standard, modular approach to network design that divides 
the required set of complex functions into manageable, self-contained, 
functional layers. The layers are, from top to bottom, Application, 
Presentation, Session, Transport, Network, Data Link and Physical.
PABX 
A private automatic branch exchange (PABX) is an automatic telephone 
switching system within a private enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language 
(PDL) developed by HP as a printer protocol and has become an 
industry standard. Originally developed for early inkjet printers, PCL has 
been released in varying levels for thermal, matrix printer, and page 
printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed 
by Adobe Systems for representing two dimensional documents in a 
device independent and resolution independent format.
PostScript
PostScript (PS) is a page description language and programming 
language used primarily in the electronic and desktop publishing areas. - 
that is run in an interpreter to generate an image.
Printer Driver
A program used to send commands and transfer data from the computer 
to the printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can 
be used on a printer, a scanner, a fax or, a copier.
PPM
Pages Per Minute (PPM) is a method of measurement for determining 
how fast a printer works, meaning the number of pages a printer can 
produce in one minute.
PRN file
An interface for a device driver, this allows software to interact with the 
device driver using standard input/output system calls, which simplifies 
many tasks. 
Protocol
A convention or standard that controls or enables the connection, 
communication, and data transfer between two computing endpoints.
PS
See PostScript.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the 
worlds public circuit-switched telephone networks which, on industrial 
premises, is usually routed through the switchboard.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The 
higher the dpi, the greater the resolution.
SMB
Server Message Block (SMB) is a network protocol mainly applied to 
share files, printers, serial ports, and miscellaneous communications 
between nodes on a network. It also provides an authenticated Inter-
process communication mechanism.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail 
transmissions across the Internet. SMTP is a relatively simple, text-
based protocol, where one or more recipients of a message are 
specified, and then the message text is transferred. It is a client-server 
protocol, where the client transmits an email message to the server.
 
						

							Glossary | 95
Subnet Mask 
The subnet mask is used in conjunction with the network address to 
determine which part of the address is the network address and which 
part is the host address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP); 
the set of communications protocols that implement the protocol stack 
on which the Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each 
transmission such as job status, transmission result and number of 
pages sent. This report can be set to print after each job or only after 
failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped 
image format. TIFF describes image data that typically come from 
scanners. TIFF images make use of tags, keywords defining the 
characteristics of the image that is included in the file. This flexible and 
platform-independent format can be used for pictures that have been 
made by various image processing applications.
Toner Cartridge
A kind of bottle within a printer like printer which contains toner. Toner is 
a powder used in laser printers and photocopiers, which forms the text 
and images on the printed paper. Toner can be melted by the heat of the 
fuser, causing it to bind to the fibers in the paper.
TWAIN
An industry standard for scanners and software. By using a TWAIN-
compliant scanner with a TWAIN-compliant program, a scan can be 
initiated from within the program.; an image capture API for Microsoft 
Windows and Apple Macintosh operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network 
shares in Window NT and other Microsoft products. The format of a 
UNC path is: \\\\
URL
Uniform Resource Locator (URL) is the global address of documents 
and resources on the Internet. The first part of the address indicates 
what protocol to use, the second part specifies the IP address or the 
domain name where the resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the 
USB Implementers Forum, Inc., to connect computers and peripherals. 
Unlike the parallel port, USB is designed to concurrently connect a 
single computer USB port to multiple peripherals.
Watermark
A watermark is a recognizable image or pattern in paper that appears 
lighter when viewed by transmitted light. Watermarks were first 
introduced in Bologna, Italy in 1282; they have been used by 
papermakers to identify their product, and also on postage stamps, 
currency, and other government documents to discourage 
counterfeiting.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is 
originally introduced in Windows Me and Windows XP. A scan can be 
initiated from within these operating systems by using a WIA-compliant 
scanner.
 
						

							96 | Index
index
A
accessories
installing
hard disk 85
Address Book
group dial numbers 50
speed buttons 49
speed dial numbers 50
Address Book, use 39
adjustment
altitude 20
alarm sound 21
Ans/Fax mode, receiving mode 45
C
characters, enter 21
cleaning
inside 56
outside 56
scan unit 58
clock mode 20
collation, special copy 32
control panel 13
copying
2-up, 4-up 32
book 33
clone 33
collation 32
darkness 31
default setting, change 32
edge erase 34
ID card copy 32
margin shift 34
original type 31
poster 33
time out, set 35
D
DADF 12
DADF rubber pad, replace 62
DADF, load 23
date and time, set 20
default mode, change 20
delayed fax 46
demo page, print 17
display language, change 20
driver
installation 19
DRPD (Distinctive Ring Pattern Detection) 
45
E
edge erase, special copy 34
F
fax header, set 43
Fax mode, receiving mode 45
fax number, set 43
faxing
default settings, change 49
delayed faxes 46
fax setup 48
forwarding faxes 47
Multiple Send faxes 46
priority faxes 47
receiving faxes 44
sending faxes 44
Forwarding 47
G
Group dial numbers, set 50
H
hard disk
installing 85
use 86
I
ID card, special copy 32
installing accessories
hard disk 85
J
jam
clearing paper from the tray1 65
tips for avoiding paper jams 63
jam, clear
document 63
job timeout, set 22
K
key sound 21
L
LED
Status 14
Linux problems 80
loading originals
DADF 23
scanner glass 23
M
Maintenance
maintenance parts 62
toner cartridge 58
margin shift, special copy 34
memory module
installing 84
ordering 83
memory, clear 56
Multiple Sned faxes 46
N
network
setting up 17
O
optional tray 62, 83
originals
jam, clear 63
loading 23
P
paper
changing the size 27
clearing jam 64
loading in the multi-purpose tray 28
loading in the optional tray 27
loading in the tray1 27
paper tray, set
copy 31
fax 44
paper type
setting 30
 
						

							Index | 97 PostScript
problems 79
power save mode 21
print quality problems, solve 75
printer ID, set 43
printing
demo page 17
reports 55
USB memory 53
priority fax 47
problem, solve
copying 77
faxing 78
Linux 80
Network Scan 78
paper feeding 73
printing quality 75
scanning 78
Windows 79
R
receiving a fax
in Ans/Fax mode 45
in DRPD mode 45
in Fax mode 45
in Secure Receiving mode 46
in Tel mode 45
in the memory 41
receiving modes 44
redialing
automatically 44
manually 44
replacing
DADF rubber pad 62
replacing components
toner cartridge 59
replacing, toner cartridge 60
reports, print 55
ringer 21
S
scan power save mode 22
scanner glass
cleaning 58
loading documents 23
scanning
default setting, change 39
to email 38
to FTP server 39
to SMB server 39
USB flash memory 52
secure receiving mode 46
sending a fax
automatically 44
setting
font 22
sounds, set 21
speaker sound 21
speaker volume 21
special copy features 32
speed buttons, set 49
speed dial numbers, set 50
supplies
checking life 62
expected toner cartridge life 58
T
Tel mode, receiving mode 45
toner cartridge
replacing 60
tray
adjusting the width and length 27
U
USB flash memory
data backup 53
managing 54
printing 53
scanning 52
using
SetIP 18
V
volume, adjust
ringer 21
speaker 21
W
Windows problems 79
 
						

							© 2009 Dell Inc. All rights reserved.
This user’s guide is provided for information purposes only. All information included herein is subject to change without notice.
Dell is not responsible for any direct or indirect damages, arising from or related to use of this user’s guide.
• Dell and Dell logo are trademarks of Dell Inc.
• PCL and PCL 6 are trademarks of Hewlett-Packard Company.
• Microsoft, Windows, and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation.
• PostScript 3 is a trademark of Adobe System, Inc.
• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.
• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or organizations.
 
						

							Software section
 
						

							1
SOFTWARE SECTION 
C
ONTENTS
Chapter 2: BASIC PRINTING
Printing a Document  ................................................................................................................  4
Printing to a file (PRN)   ............................................................................................................  4
Printer Settings  .......................................................................................................................  5
Layout Tab  .................................................................................................................... 5
Paper Tab ...................................................................................................................... 6
Graphics Tab  .................................................................................................................  7
Other Options Tab  ..........................................................................................................  8
About Tab  ..................................................................................................................... 8
Printer Tab  .................................................................................................................... 8
Using a Favorite Setting  ..................................................................................................  9
Using Help ..................................................................................................................... 9
Chapter 3: ADVANCED PRINTING
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)  .....................................................  10
Printing Posters  .....................................................................................................................  11
Printing Booklets   ..................................................................................................................  11
Printing on Both Sides of Paper  ............................................................................................... 12
Printing a Reduced or Enlarged Document  ................................................................................  12
Fitting Your Document to a Selected Paper Size  .........................................................................  12
Using Watermarks  .................................................................................................................  13
Using an Existing Watermark  .........................................................................................  13
Creating a Watermark  ...................................................................................................  13
Editing a Watermark  .....................................................................................................  13
Deleting a Watermark  ...................................................................................................  13
Using Overlays  ......................................................................................................................  14
What is an Overlay? ......................................................................................................  14
Creating a New Page Overlay  .........................................................................................  14
Using a Page Overlay  ....................................................................................................  14