DELL 2145cn User Manual

							Basic Printing
6
Paper Tab
Use the following options to set the basic paper handling 
specifications when you access the printer properties. See 
“Printing a Document” on page 4 for more information on 
accessing printer properties. 
Click the 
Paper tab to access various paper properties. 
Copies
Copies
 allows you to choose the number of copies to be printed. 
You can select 1 to 999 copies. 
Paper Options
Size
Size
 allows you to set the size of paper you loaded in the tray. 
If the required size is not listed in the 
Size box, click Custom. 
When the 
Custom Paper Setting window appears, set the paper 
size and click 
OK. The setting appears in the list so that you can 
select it. 
Source
Ensure that Source is set to the corresponding paper tray.
Use 
Multi-Purpose Tray when printing on special materials like 
envelopes and transparencies. You have to load one sheet at a 
time into the Manual Tray or Multi-Purpose Tray.
If the paper source is set to 
Auto Selection, the printer 
automatically picks up print material in the following tray order: 
Manual Tray or Multi-Purpose Tray, Tray n.
Type
Set Type to correspond to the paper loaded in the tray from 
which you want to print. This will let you get the best quality 
printout. If not, print quality may not be acheived as you want.
•
Thin Paper: Less than 19 lb (70 g/m2) thin paper.
•
Thick Paper: 24 lb to 32 lb (90~120 g/m2) thick paper. 
•
Bond Paper: When you use the bond paper, select this 
option.
•Cotton Paper: 20 lb to 24 lb (75~90 g/m2) cotton paper such 
as Gilbert 25 % and Gilbert 100 %. 
•
Archive Paper: When you need to keep print-out for a long 
period time such as archives, select this option.
•
Plain Paper: Normal plain paper. Select this type if your 
printer is monochrome and printing on the 16 lb (60 g/m2) 
cotton paper. 
•
Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
•
Color Paper: 20 lb to 24 lb (75~90 g/m2) color-
backgrounded paper.  
First Page 
This property allows you to print the first page using a different 
paper type from the rest of the document. You can select the 
paper source for the first page. 
For example, load thick stock for the first page into the Multi-
purpose Tray, and plain paper into Tray n. Then, select 
Tray n in 
the 
Source option and Multi-Purpose Tray in the First Page 
option. 
If this option does not appear, your printer does 
not have this feature.
Scaling Printing
Scaling Printing allows you to automatically or manually scale 
your print job on a page. You can choose from 
None, Reduce/
Enlarge
, and Fit to Page. 
•
For details, see “Printing a Reduced or Enlarged Document” on 
page 12.
•
For details, see “Fitting Your Document to a Selected Paper 
Size” on page 12.
 
						

							Basic Printing
7
Graphics Tab
Use the following Graphic options to adjust the print quality for 
your specific printing needs. See “Printing a Document” on 
page 4 for more information on accessing printer properties. 
Click the 
Graphic tab to display the properties shown below.
Quality
The Quality options you can select may vary depending 
on your printer model.
 The higher the setting, the sharper the 
clarity of printed characters and graphics. The higher setting also 
may increase the time it takes to print a document. 
Color Mode
You can choose color options. Setting to Color typically produces 
the best possible print quality for color documents. If you want to 
print a color document in grayscale, select 
Grayscale. If you 
want to adjust the color options manually, select 
Manual and 
click the 
Color Adjust or Color Matching button.
•
Copies Setting : In order to use this option, first you need to 
set total number of copies from 
Paper tab. When you make 
several copies, and if you want to print some copies in color and 
some in grayscale, use this option and select the number of 
copies in grayscale. 
•
Color Adjust : You can adjust the appearance of images by 
changing the settings in the 
Levels option.
•
Color Matching : You can adjust the appearance of images by 
changing the settings in the 
Settings option.
Advanced Options
You can set advanced settings by clicking the Advanced 
Options
 button. 
•Raster Compression: This option determines the 
compression level of images for transferring data from a 
computer to a printer. If you set this option to Maximum, the 
printing speed will be high, but the printing quality will be low. 
This feature is available only when you use the PCL 6 
printer driver.
•TrueType Options: This option determines what the driver 
tells the printer about how to image the text in your document. 
Select the appropriate setting according to the status of your 
document. 
This feature is available only when you use 
the PCL 6  printer driver.
- Download as Outline: When this option is selected, the 
driver will download any TrueType fonts that are used in your 
document not already stored (resident) on your printer. If, 
after printing a document, you find that the fonts did not print 
correctly, choose Download as bit image and resubmit your 
print job. The Download as bit image setting is often useful 
when printing Adobe. 
This feature is available only 
when you use the PCL 6 printer driver.
- Download as Bitmap: When this option is selected, the    
driver will download the font data as bitmap images.    
Documents with complicated fonts, such as Korean or    
Chinese, or various other fonts, will print faster in this 
setting.
This feature is available only when you use 
the PCL 6  printer driver.
- Print as Graphics: When this option is selected, the driver 
will download any fonts as graphics. When printing documents 
with high graphic content and relatively few TrueType fonts, 
printing performance (speed) may be enhanced in this 
setting. 
This feature is available only when you use 
the PCL 6  printer driver.
•Print all text in black: When the Print all text in black 
option is checked, all text in your document prints solid black, 
regardless of the color it appears on the screen. 
•
Print All Text To Darken: When the Print All Text To 
Darken
 option is checked, all text in your document is allowed 
to print darker than on a normal document.
•Grayscale Enhancement: Press the Smart Color tab. It 
allows users to preserve the details of nature photos, and 
improve contrast and readability among grayscale colors, 
when printing color documents in grayscale. 
•Fine Edge: Press the Smart Color tab. It allows users to 
emphasize edges of texts and fine lines for improving 
readability and align each color channel registration in color 
printing mode.
 
						

							Basic Printing
8
Other Options Tab
You can select output options for your document. See “Printing 
a Document” on page 4 for more information about accessing 
the printer properties.
Click the 
Other Options tab to access the following feature:  
Watermark
You can create a background text image to be printed on each 
page of your document. 
For details, see “Using Watermarks” on 
page 13.
Overlay
Overlays are often used to take the place of preprinted forms and 
letterhead paper. 
For details, see “Using Overlays” on page 14.
Output Options
•Print Subset: You can set the sequence in which the pages 
print. Select the print order from the drop-down list.
- 
Normal (1,2,3): Your printer prints all pages from the first 
page to the last page.
- 
Reverse All Pages (3,2,1): Your printer prints all pages 
from the last page to the first page.
- 
Print Odd Pages: Your printer prints only the odd 
numbered pages of the document.
- 
Print Even Pages: Your printer prints only the even 
numbered pages of the document.
•
Use Printer Fonts: When Use Printer Fonts is checked, the 
printer uses the fonts that are stored in its memory (resident 
fonts) to print your document, rather than downloading the 
fonts used in your document. Because downloading fonts takes 
time, selecting this option can speed up your printing time. 
When using Printer fonts, the printer will try to match the fonts 
used in your document to those stored in its memory. If, 
however, you use fonts in your document that are very different 
from those resident in the printer, your printed output will 
appear very different from what it looks like on the screen.  
This feature is available only when you use the PCL 6 
printer driver.
•Save as Form for Overlay: Select Save as Form for Overlay to 
save the document as a form file (C:\FORMOVER\*.FOM). Once 
this option is selected, the printer driver requires the file name 
and the destination path each time you print. If you want to 
preset the file name and specify the path, click on the button in 
the Output to area, and type the file name and specify the path. 
This feature is available only when you use the PCL 6 
printer driver.
Job type
Job Setting dialog allows you to select how to print or save the 
printing file by using the optional HDD. 
Some printers do not 
support this feature.
Using Onscreen Help File
• For more information about  
Job type, click   at the top 
right corner of the window. The 
Job type Help window 
opens and allows you to view onscreen help supplied on the 
Job type.
About Tab
Use the About tab to display the copyright notice and the 
version number of the driver. If you have an Internet browser, 
you can connect to the Internet by clicking on the web site icon. 
See “Printing a Document” on page 4 for more information 
about accessing printer properties.
Printer Tab
If you access printer properties through the Printers folder, 
you can view the 
Printer tab. You can set the printer 
configuration.
The following procedure is for Windows XP. For other Windows 
OS, refer to the corresponding Windows Users Guide or online 
help.
1Click the Windows Start menu. 
2Select Printers and Faxes.
3Select your printer driver icon. 
4Right-click on the printer driver icon and select 
Properties.
5Click the Printer tab and set the options.  
 
						

							Basic Printing
9
Using a Favorite Setting  
The Favorites option, which is visible on each properties tab, 
allows you to save the current properties settings for future 
use. 
To  s a v e  a  
Favorites item:
1Change the settings as needed on each tab. 
2Enter a name for the item in the Favorites input box. 
3Click Save. 
When you save 
Favorites, all current driver settings are 
saved.
To use a saved setting, select the item from the 
Favorites drop 
down list. The printer is now set to print according to the 
Favorites setting you selected. 
To delete a Favorites item, select it from the list and click 
Delete. 
You can also restore the printer driver’s default settings by 
selecting 
Printer Default from the list. 
Using Help
Your printer has a help screen that can be activated by clicking 
the 
Help button in the printer properties window. These help 
screens give detailed information about the printer features 
provided by the printer driver.
You can also click   from the upper right corner of the window, 
and then click on any setting. 
 
						

							Advanced Printing
10
3Advanced Printing
This chapter explains printing options and advanced printing 
tasks. 
NOTE: 
• Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use. 
However the composition of the printer properties window is 
similar.
• If you need to know the exact name of your printer, you can 
check the supplied Drivers and Utilities CD.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up 
Printing)
•Printing Posters
•Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One 
Sheet of Paper (N-Up Printing) 
You can select the number of pages to print on a single sheet 
of paper. To print more than one page per sheet, the pages will 
be reduced in size and arranged in the order you specify. You 
can print up to 16 pages on one sheet.  
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4.
2From the Layout tab, choose Multiple Pages per Side in 
the 
Layout Type drop-down list. 
3Select the number of pages you want to print per sheet 
(1, 2, 4, 6, 9, or 16) in the 
Pages per Side drop-down 
list.
4Select the page order from the Page Order drop-down 
list, if necessary.
 
Check Print Page Border to print a border around each 
page on the sheet. 
5Click the Paper tab, select the paper source, size, and 
type.
6Click OK and print the document. 
12
34
 
						

							Advanced Printing
11
Printing Posters
This feature allows you to print a single-page document onto 4, 
9, or 16 sheets of paper, for the purpose of pasting the sheets 
together to form one poster-size document.
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4.
2Click the Layout tab, select Poster Printing in the 
Layout Type drop-down list.
3Configure the poster option:
You can select the page layout from 
Poster, 
Poster, Poster or Custom. If you select 
Poster, the output will be automatically stretched 
to cover 4 physical pages. If the option is set to Custom, 
you can enlarge the original from 150% to 400%. 
Depending on the level of the enlargement, the page 
layout is automatically adjusted to 
Poster, 
Poster, Poster.
Specify an overlap in millimeters or inches to make it 
easier to pasting the sheets together. 
4Click the Paper tab, select the paper source, size, and 
type.
5Click OK and print the document. You can complete the 
poster by pasting the sheets together. 
0.15 inches
0.15 inches
Printing Booklets 
This printer feature allows you to print your document on both 
sides of the paper and arranges the pages so that the paper can 
be folded in half after printing to produce a booklet. 
1To change the print settings from your software 
application, access the printer properties. See “Printing a 
Document” on page 4.
2From the Layout tab, choose Booklet Printing from the 
Layout Type drop-down list. 
NOTE: The Booklet Printing option is not available for all 
paper sizes. In order to find out the available paper size for 
this feature, select the paper size in the 
Size option on the 
Paper tab, then check if the Booklet Printing in a Layout 
Type drop-down list on the Layout tab is activated.
3Click the Paper tab, and select the paper source, size, and 
type.
4Click OK and print the document.
5After printing, fold and staple the pages. 
8989
 
						

							Advanced Printing
12
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing, 
decide how you want your document oriented.
The options are:
•Printer Setting, if you select this option, this feature is 
determined by the setting you’ve made on the control 
panel of the printer. 
If this option does not appear, 
your printer does not have this feature.
•None
•Long Edge, which is the conventional layout used in 
book binding.
•
Short Edge, which is the type often used with calendars.
•
Reverse Duplex Printing, allows you to select general 
print order compare to duplex print order. 
If this option 
does not appear, your printer does not have this 
feature.
NOTE: Do not print on both sides of labels, transparencies, 
envelopes, or thick paper. Paper jamming and damage to the 
printer may result. 
1To change the print settings from your software 
application, access printer properties. “Printing a 
Document” on page 4.
2From the Layout tab, select the paper orientation.
3From the Double-sided Printing section, select the 
binding option you want.     
4Click the Paper tab and select the paper source, size, and 
type.
5Click OK and print the document.
NOTE: If your printer does not have a duplex unit, you should 
complete the printing job manually. The printer prints every 
other page of the document first. After printing the first side of 
your job, the Printing Tip window appears. Follow the on-
screen instructions to complete the printing job.
 Long Edge▲ Short Edge▲
253
2
5
3
253
2
53
Printing a Reduced or Enlarged 
Document 
You can change the size of a page’s content to appear larger or 
smaller on the printed page. 
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4. 
2From the Paper tab, select Reduce/Enlarge in the 
Output size drop-down list. 
3Enter the scaling rate in the Percentage input box.
You can also click the   or   button.
4Select the paper source, size, and type in Paper Options. 
5Click OK and print the document. 
Fitting Your Document to a 
Selected Paper Size
This printer feature allows you to scale your print job to any 
selected paper size regardless of the digital document size. This 
can be useful when you want to check fine details on a small 
document. 
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4.
2From the Paper tab, select Fit to Page in the Output 
size
 drop-down list. 
3Select the correct size from the Output size drop-down 
list.
4Select the paper source, size, and type in Paper Options.
5Click OK and print the document.
A
 
						

							Advanced Printing
13
Using Watermarks
The Watermark option allows you to print text over an existing 
document. For example, you may want to have large gray 
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally 
across the first page or all pages of a document. 
There are several predefined watermarks that come with the 
printer, and they can be modified, or you can add new ones to 
the list. 
Using an Existing Watermark
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4. 
2Click the Other Options tab, and select the desired 
watermark from the 
Watermark drop-down list. You will 
see the selected watermark in the preview image. 
3Click OK and start printing. 
NOTE: The preview image shows how the page will look when 
it is printed.
Creating a Watermark
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4. 
2Click the Other Options tab, and click the Edit button in 
the 
Watermark section. The Edit Watermark window 
appears. 
3Enter a text message in the Watermark Message box. 
You can enter up to 40 characters. The message displays 
in the preview window.
When the 
First Page Only box is checked, the watermark 
prints on the first page only.
4Select watermark options. 
You can select the font name, style, size, or grayscale 
level from the 
Font Attributes section and set the angle 
of the watermark from the 
Message Angle section. 
5Click Add to add a new watermark to the list.   
6When you have finished editing, click OK and start 
printing. 
To stop printing the watermark, select 
(No Watermark) from 
the 
Watermark drop-down list. 
Editing a Watermark
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4. 
2Click the Other Options tab and click the Edit button in 
the 
Watermark section. The Edit Watermark window 
appears.
3Select the watermark you want to edit from the Current 
Watermarks
 list and change the watermark message and 
options. 
4Click Update to save the changes.
5Click OK until you exit the Print window. 
Deleting a Watermark
1To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4.
2From the Other Options tab, click the Edit button in the 
Watermark section. The 
Edit Watermark window 
appears. 
3Select the watermark you want to delete from the Current 
Watermarks
 list and click Delete. 
4Click OK until you exit the Print window.
 
						

							Advanced Printing
14
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer’s hard 
disk drive (HDD) as a special file format that can be printed on 
any document. Overlays are often used to take the place of 
preprinted forms and letterhead paper. Rather than using 
preprinted letterhead, you can create an overlay containing the 
exact same information that is currently on your letterhead. To 
print a letter with your company’s letterhead, you do not need 
to load preprinted letterhead paper in the printer. You can use 
your printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay 
containing your logo or image.
1Create or open a document containing text or an image for 
use in a new page overlay. Position the items exactly as 
you wish them to appear when printed as an overlay.
2To save the document as an overlay, access printer 
properties. See “Printing a Document” on page 4.
3Click the Other Options tab, and click Edit button in the 
Overlay section. 
4In the Edit Overlay window, click Create Overlay. 
5In the Create Overlay window, type a name of up to 
eight characters in the 
File name box. Select the 
destination path, if necessary. (The default is 
C:\Formover).
6Click Save. The name appears on the Overlay List box. 
7Click OK or Yes to finish creating. 
The file is not printed. Instead it is stored on your 
computer hard disk drive. 
NOTE: The overlay document size must be the same as the 
documents you print with the overlay. Do not create an 
overlay with a watermark. 
WORLD BEST Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with 
your document. To print an overlay with a document:
1Create or open the document you want to print. 
2To change the print settings from your software 
application, access printer properties. See “Printing a 
Document” on page 4. 
3Click the Other Options tab. 
4Select the desired overlay from the Overlay drop-down 
list box. 
5If the overlay file you want does not appear in the 
Overlay list, click Edit button and Load Overlay, and 
select the overlay file. 
If you have stored the overlay file you want to use in an 
external source, you can also load the file when you access 
the 
Load Overlay window. 
After you select the file, click 
Open. The file appears in the 
Overlay List box and is available for printing. Select the 
overlay from the 
Overlay List box. 
6If necessary, click Confirm Page Overlay When 
Printing
. If this box is checked, a message window 
appears each time you submit a document for printing, 
asking you to confirm your wish to print an overlay on 
your document. 
If this box is not checked and an overlay has been 
selected, the overlay automatically prints with your 
document. 
7Click OK or Yes until printing begins. 
The selected overlay downloads with your print job and 
prints on your document. 
NOTE: The resolution of the overlay document must be the 
same as that of the document you will print with the overlay. 
Deleting a Page Overlay
You can delete page overlays that you no longer use. 
1In the printer properties window, click the Other Options 
tab. 
2Click the Edit button in the Overlay section. 
3Select the overlay you want to delete from the Overlay 
List
 box. 
4Click Delete Overlay. 
5When a confirming message window appears, click Yes.
6Click OK until you exit the Print window.
 
						

							Using Windows PostScript Driver
15
4Using Windows 
PostScript Driver
If you want to use the PostScript driver provided with your  
Drivers and Utilities CD to print a document.
PPDs, in combination with the PostScript driver, access printer 
features and allow the computer to communicate with the 
printer. An installation program for the PPDs is provided on the 
supplied Drivers and Utilities CD. 
Printer Settings
You can use the printer properties window, which allows you to 
access all of the printer options you need when using your 
printer. When the printer properties are displayed, you can 
review and change the settings needed for your print job. 
Your printer properties window may differ, depending on your 
operating system. This Software User’s Guide shows the 
Properties window for Microsoft
® Windows® XP.
Your printer driver 
Properties window that appears in this 
User’s Guide may differ depending on the printer in use.
NOTES:
• Most Windows applications will override settings you specify 
in the printer driver. Change all print settings available in 
the software application first, and change any remaining 
settings using the printer driver. 
• The settings you change remain in effect only while you are 
using the current program. 
To make your changes 
permanent
, make them in the Printers folder. 
• The following procedure is for Windows XP. For other 
Windows operating systems, see the corresponding Windows 
Users Guide or online help.
1. Click the Windows 
Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select 
Printing Preferences.
5. Change the settings on each tab, click OK.
Advanced
You can use advanced settings by clicking the Advanced 
button.
 
•Paper/Output this option allows you to select the size of the 
paper loaded in the tray.
•
Graphic this option allows you to adjust the print quality for 
your specific printing needs.
•
Document Options this options allow you to set the PostScript 
options or printer features.
Using Help
You can click   from the upper right corner of the window, and 
then click on any setting.