Comdial Dsu II Non-LCD Telephone Reference Manual
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Speakerphone User Guidelines •Both parties cannot talk at the same time. You must wait for silence out of your loudspeaker before talking. You must stop talking to hear the other party. •Background noise may prevent the sound-activated switches from operating properly. Avoid placing the speakerphone where it will detect sounds from typewriters, keyboards, printers, paging systems, and other equipment. •Speak slightly louder than normal and with a clear, authoritative tone. For the microphone to best detect your voice, speak within three feet of it and face the telephone. •Raising the volume of the loudspeaker makes it easier for the sound-activated switches in your telephone to select the distant party’s voice. Lowering the volume of the loudspeaker makes it easier for the switches to select your voice. •Since the system takes several seconds to provide the best switching, constant sound patterns—such as elongating your words and playing externally-supplied music—may prevent the sound-activated switches from operating properly. •Place the telephone on a hard surface and away from table edges. Do not place the telephone in corners or enclosures. Do not let obstructions come between you and the microphone. Rooms with hard, flat surfaces that reflect sound may affect the sound-activated switches. •If you are using a handset and the other party is using a speakerphone, avoid breathing heavily into your microphone. Avoid other sounds that may affect the distant telephone’s sound-activated switches. •In some situations, such as when either you or the distant party are in a noisy environment, you may have to lift your handset to ensure a clear conversation. •When both you and the distant party use speakerphones, the sound-activated switches can occasionally detect both voices simultaneously, thus blocking out both voices. GCA70–244 Introducing The Telephone Non-LCD Reference Manual 1 – 5
2ABC13DEF6MNO5JKL4GHI7PRS8TUV9WXY# 0 * SPEAKER MESSAGE TRNS/CONF HOLDMUTETAP Message Button TAP Button Transfer/Conference Button Speaker Button Mute Button Hold Button Dialpad Line Buttons, DSS/BLF Buttons Programmable Buttons Telephone SpeakerHandset Volume Down SCS001A Volume Up Microphone Opening Intercom Button* *NOTE: The INTERCOM button can be reprogrammed.. R ! Connectors On Bottom Of Telephone Optional IST Module Handset Optional Console-Top Line Cord-Bottom 2ABC13DEF6MNO5JKL4GHI7PRS8TUV9WXY# 0 * SPEAKER MESSAGE TRNS/CONF HOLDMUTETAP Message Button TAP Button Transfer/Conference Button Mute Button Hold Button Dialpad Line Buttons, DSS/BLF Buttons Programmable Buttons Handset Volume Down SCS002A Volume Up Intercom Button R ! Connectors On Bottom Of Telephone Optional IST Module Handset Line Cord 8212N Telephone 8212S Speakerphone Introducing The Telephone GCA70–244 1 – 6 Non-LCD Reference Manual
imp001 Speaker Dialpad MUTE SHIFTSPEAKERINTERCOMTRNS/CNFTAP HO LD OPERTUV PRS WXYDE F ABC QZ MNO JKL GHI0 8 79 3 2 1 # 6 5 4 R Transfer/ Conference Button Message Wa i t i n g Light Hold Button TAP ButtonIntercom ButtonSpeaker ButtonMute ButtonShift Button Volume Down Line Buttons, DSS/BLF Buttons, Programmable Buttons Handset Microphone Opening Volume Up Connectors On Bottom Of Telephone Line CordHandset ! 8112S Speakerphone 12 3 4 78 0 #9 56QZ ABC DEF MNO WXY GHI PRSTUV OPER JKL TRNS/CNF HOLDTAP INTERCOM Dialpad Line Buttons, DSS Buttons, Programmable Buttons Transfer/ Conference Button Hold ButtonTAP Button Intercom Button IMP002A Handset Message Waiting Light R Connectors On Bottom Of Telephone Line CordHandset ! Ringer Volume Off Loud 8112N Telephone GCA70–244 Introducing The Telephone Non-LCD Reference Manual 1 – 7
1.4 Knowing Your Telephone’s Functions Your telephone provides many versatile features for your use. These features are explained in terms of what they allow you to do. Refer to section 1.5Understanding What The Lights Meanfor information about the lights associated with your telephone’s buttons. Hold Button • Places a line or intercom call on hold. •Stores pauses in number sequences during programming. Intercom Button • Selects an intercom path. •Allows you to initiate many of the telephone’s features. Message-Waiting Light • Indicates that a message awaits pick up. Microphone Opening • Allows hands-free operation of speakerphone (not available on 8112N and 8212N). Message Waiting Light MUTE SHIFTSPEAKERINTERCOMTRNS/CNFTAP HOLD OPERTUV PR S WXYDEF ABC QZ MNO JK L GHI08 793 2 1 # 6 5 4 INL001 RLine Buttons, DSS/BLF Buttons, Programmable Buttons Hold ButtonTAP ButtonIntercom ButtonSpeaker ButtonMute Button DialpadSpeaker Transfer/ Conference Button Shift Button Volume Down Handset Microphone Opening Volume Up Connectors On Bottom Of Telephone Line CordHandset ! 8124S Speakerphone Introducing The Telephone GCA70–244 1 – 8 Non-LCD Reference Manual
Mute Button • Keeps the person on the line from hearing your conversation (not available on 8112N). Programmable Buttons • Allow you to store numbers for automatic dialing functions. •Allow you to store telephone extension numbers for Direct Station Selection (DSS). •Indicate which lines are either in use, ringing, or on hold. Shift Button (not available on 8112N, 8112S, and 8212N) • Allows access to autodial numbers programmed under DSS buttons. Speaker (not available on 8112N and 8212N) • Sounds distant party’s voice. •Sounds ringing and call-in-progress tones. Speaker Button (not available on 8112N and 8212N) • Turns your speaker on or off. •Disconnects a call when you are on a handsfree call. •Ends or cancels programming. •Activates group listen feature. TAP Button • Recalls dial tone or generates a hookflash. •Retrieves held calls or last call placed on hold. Transfer/Conference Button • Transfers calls. •Sets up conference calls. Volume Control • Regulates the volume of the ringer, speaker, handset, and group listening mode. GCA70–244 Introducing The Telephone Non-LCD Reference Manual 1 – 9
1.5 Understanding What The Lights Mean The lights on your telephone indicate the status of lines, features, and intercom. Next to a Direct Station Select (DSS)/ Busy Lamp Field (BLF) button: Steadyred=stationisinuse,orinDoNotDisturb. Flashing red = station is receiving a call or station is calling you. Fluttering red = station-to-station messaging has been set. Next to a line button: Steady green = line is in use at your station. Steady red = line is in use at another station. Flashingred=acalliscominginonthisline. Flashing orange = your line is ringing and will be answered when you take the telephone off hook. Winking green = line is on hold at your station. Winking red = line is on hold at another station. Fluttering green = line has recalled from hold at your station. Fluttering red = line has recalled from hold at another station Next to a fixed feature or programmable feature button: Steady red = the feature is on. Steady off = the feature is off. Above/Next to an INTERCOM button: Steady red with a quick flash = you are using your intercom. Fluttering red = auto redial is in use, or system is in night mode (station 10). Winking red = an LCD message is set on your telephone for others to receive when calling. Flashing red = another station is calling you. Above/Next to the HOLD button: Flashing red = message awaits pick up. Fluttering red = automatic station relocation has been set. Introducing The Telephone GCA70–244 1–10 Non-LCDReferenceManual
Next to the MESSAGE button: (8212S and 8212N only) Flashing red = message awaits pick up. Above/Next to theSPEAKER button: On steady (with telephone on hook and busy) = speakerphone mode active. On steady (with telephone on hook and idle) = background music turned on. On steady (with telephone off hook and busy) = group listen is active. Above/Next to the MUTE button: On steady = called party cannot hear your conversation. Above/Next to the SHIFT button: One steady = shift mode is activated to allow access to second level autodial numbers programmed at DSS button locations. 1.6 Understanding What the Rings Mean •Two short rings = intercom call. •Single longer ring = outside call. •One short ring burst = voice announce. •Three short ring bursts = ring back from a held call, callback from a queued call. You can vary the ringing tone of your telephone, choosing from one of six different rings. This way, you can identify your ring even though you may not be close to your telephone. Additionally, so you won’t be disturbed when you’re busy on a call and another call rings at your station, the ring volume is Subdued automatically. GCA70–244 Introducing The Telephone Non-LCD Reference Manual 1 – 11
1.7 Adusting Your Telephone’s Pedestal (Models 8212N and 8212S only) An adjustable pedestal is provided on your telephone to allow you to select the most comfortable viewing angle. When you receive your telephone, it will be in its lowest position — down flush against the pedestal. You can raise your telephone to one of three higher positions as follows: 1. Grasp the rear of the pedestal base firmly with one hand while lifting the rear portion of the telephone upward with your other hand. 2. While pivoting the telephone upward with one hand, pivot the telephone supporting arms upward with your other hand while feeling for the notches under the telephone. Notice that there are three sets of notches under the telephone corresponding to the three positions available. 3. When the telephone is at your desired height, find the closest pair of notches corresponding to that height, and engage the supporting arms with the notches. Press down slightly on the telephone until you feel the supporting arms snap into place. Te l e p h o n e Pedestal Base Supporting Arm PED01 First Notch Second Notch Third Notch (For Highest Position) Introducing The Telephone GCA70–244 1–12 Non-LCDReferenceManual
Answering Calls 2.1 Answering Outside Calls •To answer an outside call, 1. Press button of ringing line (flashing red light). 2. Lift handset to talk. NOTE: Pressing a button is not necessary if your ringing line is your prime line, or your telephone has ringing line preference (flashing orange light). 2.2 Answering Intercom Calls •To answer a voice call, 1. Speak toward the telephone. 2. Lift handset if privacy is desired. NOTE: Voice calls can be blocked. See the discussion titled Voice Announce Blocking for details. •To answer a tone call, 1. Lift handset to talk. 2 GCA70–244 Answering Calls Non-LCD Reference Manual 2 – 1
2.3 Using Call Pickup Often, several telephones are arranged together in a user group by the system installer. If your telephone is so arranged, you can answer calls that are ringing at other stations within your particular group. Also, you can answer a call that is ringing at any telephone in the system if you know the telephone’s extension number. •To answer a call that is ringing within your group, 1. Lift handset. 2. PressINTERCOM. 3. Dial#4. 4. Talk. •To answer a call that is ringing at any telephone in the system, 1. Lift handset. 2. PressINTERCOM. 3. DialS4. 4. Dial extension number of ringing telephone. 2.4 Using Night Transfer After the attendant sets up the night transfer feature, an outside call can be answered from any station within the system: When you hear ringing, 1. PressINTERCOM. 2. Dial80. 3. Answer call. Answering Calls GCA70–244 2 – 2 Non-LCD Reference Manual