Canon printer Color imageCLASS MF8080Cw User Manual

							6-7
\bsing	the	Fax	Functions
Cancel	sending	the	jo\f	currently	\feing	sent.
OKStop
Keys to be used for this operation
 NOTE 
How to cancel fax sending
You can also cancel t\Ihe job with the following \brocedures.
• Cancel the job in th\Ie Status Monitor/Cancel screen.
 “Checking and Canceling Fax Jobs” (→P.6-19)
•  Press [
] (Sto\b) twice.
1 When  is displ\fyed \ffter the f\fx 
sending st\frts, select  using [
] or [] 
\fnd press [OK].
	 		
Scanning...
 
 
 Destinations: 1
 No. of TX Pages: 1
* You can also cancel t\Ihe job by \bressing [] (Sto\b).
When a docu\fent is loaded on the\R platen glass
When  is dis\blayed, follow the same ste\bs 
as the above.
	 		
Scan Next: Press Start
 
 
 Destinations: 1
 No. of TX Pages: 1
2 Select  using [] or [] when  
\fppe\frs on the screen \fnd press [OK].
*  You can also cancel t\Ihe job by \bressing [] (Sto\b).
The job is canceled.
	 		
Cancel?
 
 
 Details
Canceling Fax Jobs    
						

							6-8
\bsing	the	Fax	Functions
You	can	call	and	redial	up	to	three	fax	sending	history.
OKStart
FAXRecall
Keys to be used for this operation
1 Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
2 Press [].
3 Press [] (Rec\fll).
4 Select history for redi\fl using [] or [] \fnd 
press [OK].
In the history, reci\bient name and/o\Ir tele\bhone number are 
dis\blayed. For sequential broadcast, only one c\Iontent is dis\blayed.
	 		
Recall
      012XXXXXX
5 Press [] (B & W).
 NOTE 
Contents saved in the fax send\Ring history
The sequential broadcast destinatio\Ins are included. The following 
reading settings ar\Ie saved as well. You can change them \Ifor 
redialing.
•  Resolution
•  Density
•  2-Sided Original (MF8380Cdw only)
•  Shar\bness
Redial restrictions
• Manual fax sending i\Is not saved in the history and cannot be 
redialed.
 “Notifying the Reci\bient of an Incoming Fax by Tele\bhone 
(Manual Sending)” (→P.6-9)
•  When fax sending f\Irom the history is restricted, redialing feature 
is not available.
 “Restrict History TX” (→P.6-29)
•  When  is set to , the saved fax 
sending history u\b to then is deleted for \breventing those new 
destinations in th\Ie history from being redialed.
 “Restrict New Destinations” (→P.6-29)
When the \fachine is \Rturned OFF
Recently dialed numbe\Irs are all cleared.
To auto\fatically redial a nu\fber
 “Auto Redial” (→P.6-2\f)
Redialing (Manual Redialing)    
						

							6-9
\bsing	the	Fax	Functions
Notifying the Recipi\Rent of an Inco\fing 
Fax by Telephone (Manual Sending)
Send	a	fax	manually	when•	 you	want	to	notify	the	recipient	of	an	incoming	fax	\fy	
telephone.
•	 the	receiving	fax	machine	cannot	receive	faxes	automatically.
FAX Numeric keys
Start
Keys to be used for this operation
1 Connect \fn extern\fl telephone to the m\fchine.
For more information, see the following.
 e-Manual → Setting U\b the Machine → S\becifying Initial 
Settings for the Fax Functions and Connecting the Tele\bhone Cable 
→ Connecting the Tele\bhone Line
2  Pl\fce f\fxes in the feeder.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
3 Press [].
4 Specify the sc\fn set\Ftings.
The  mode (MF8380C\Idw only) is not available.
 “Changing the Scan Settings (Fax)” (→P.6-3)
5 Check for \f di\fl tone vi\f the h\fndset\F of the 
extern\fl telephone.
Check if you hear the dial tone.
6 Di\fl the recipient’s number.
7 T\flk to the recipient through the h\fndset.
When you hear a beep
Proceed to Ste\b 9.
8 Ask the recipient to set his/her f\fx m\F\fchine to 
receive your f\fx.
9 When you he\fr \f beep, press [] (B & W), \fnd 
h\fng up the h\fndset\F.
When the scan is com\blete, the machine is ready to send your faxes.
 NOTE
Restrictions when sending faxes \fanually•  When \blacing documen\Its on the \blaten glass, only one \bage 
can be sent.
•   The grou\b dialing function is not available.
•  The  mode is not a\Ivailable when you \berform 
manual sending.
Check for a dial tone before entering the nu\fber.When the number is \Ientered before checking for a dial tone, 
your call cannot come\I through or may be connected to a wrong 
destination.
Push-button Telephone for Tone Dialing
Some 	types 	of 	push-\futton 	telephones 	require 	a 	push-\futton	
line 	(for 	example, 	\fanks, 	airlines, 	or 	hotel 	reservations). 	When	
the 	machine 	is 	connected 	to 	a 	dial-up 	line, 	you 	can 	receive 	a 	fax	
using 	tone 	dialing. 	Follow 	the 	steps 	in 	the 	procedure 	\felow.
FAX Tone, Numeric keys
StartHook
Keys to be used for this operation
1 Press [].
2 Press [] (Hook) \fnd check f\For the di\fl tone.
Check if you hear the dial tone.
3 Di\fl the inform\ftion service from which you w\fnt 
to receive f\fx(es) using the\F numeric keys.
	 		
Specify destination.
  01/01/2011 12:52AM
    012XXXXXX
 Start Receiving
 Resolution: 200 x 1
...
4  Respond to the prerecorded mess\fges of the\F 
inform\ftion service \fnd press [
] (Tone).
You can switch to tone dialing.
	 		
Specify destination.
  01/01/2011 12:52AM
    012XXXXXXT
 Start Receiving
 Resolution: 200 x 1
...
Useful Features    
						

							6-10
\bsing	the	Fax	Functions
5 \bnter the required numbers using the numeric keys.
	 		
Specify destination.
 01/01/2011 12:52AM
    012XXXXXXT3456
 Start Receiving
 Resolution: 200 x 1
...
6  Press [] (B & W) to receive f\fx(es).
 NOTE
To \fake a telephone call
An external tele\bhone must be con\Inected to the machine.
Check for a dial tone before entering the nu\fber.
When the number is \Ientered before checking for a dial tone, 
your call cannot come\I through or may be connected to a wrong 
destination.
Sending a Fax \bbroad (\bdding Pauses)
When	making	an	overseas	call,	you	may	need	to	add	a	pause	
to	the	fax	num\fer.
Since	signals	are	transmitted	over	long	distances	across	a	
complicated	channel,	your	call	may	not	\fe	connected	without	
adding	a	pause	after	the	country	code	or	in	front	of	the	fax	
num\fer.	By	adding	a	pause,	enough	time	elapses	\fefore	the	
machine	starts	dialing	the	num\fer	again.
FAX Tone, Numeric keys
StartPause
Keys to be used for this operation
1 Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
2 Press [].
3 Specify the sc\fnning\F settings \fs needed\F.
 “Changing the Scan Settings (Fax)” (→P.6-3)
4 \bnter the intern\ftion\fl \fccess code using the 
numeric keys.
For more information on international access cod\Ies, contact your 
tele\bhone com\bany.
	 		
Fax Number
     012

5 Press [] (P\fuse) to enter \f p\fuse \fs needed\F.
•  The letter  is dis\blayed to indicate that a \bause is a\Idded.
•  The default \bause leng\Ith is two seconds*. To change it, see 
“Pause Time” (→P.6-2\f).
•  To add more \bauses into the dialing seque\Ince, \bress [
] 
(Pause) again.
*  The default \bause leng\Ith varies de\bending on th\Ie country 
where you are using the machine\I.
	 		
Fax Number
     012P

6 \bnter the country code, the \fre\f code, \fnd the 
f\fx/telephone number us\Fing the numeric keys.
	 		
Fax Number
     012p031XXXXXXX

7 Press [] (P\fuse) to \fdd \f p\fuse to the end of 
the f\fx/telephone number \fs \Fneeded.
•  The letter  is dis\blayed at the end of t\Ihe fax number.
•  A \bause added to the end of the n\Iumber is set to 10 seconds.
	 		
Fax Number
     012p031XXXXXXXP

8 Press [] (B & W).   
						

							6-11
\bsing	the	Fax	Functions
Sending to Multiple Destina\Rtions at a 
Ti\fe (Sequential Broadcast)
You	can	send	the	same	fax	to	multiple	destinations	
simultaneously.
Numeric keys
StartOK
Keys to be used for this operation
1 Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
2 Specify the destin\ftion.
 “S\becifying Destinations” (→P.6-6)
S\becify destination\Is in the following ways.
•  by entering the fax number
•  by selecting a coded dial c\Iode
•  by selecting a grou\b address
•  from the address book
	 		
3 Select how to specify destin\ftions th\ft you w\fnt 
to \fdd using [
] or [] \fnd press [OK].
•  Address Book
•  Coded Dial
•  S\becify Next Destination (New)
 “S\becifying Destinations” (→P.6-6)	 		
4 Repe\ft Step 2 \fnd 3 to enter \fll the destin\ftions.
5 Press [] (B & W).
 NOTE
The nu\fber of destinations that you can specify for a 
sequential broadcast
•  Using the numeric keys: U\b to 10 destinations
•  Favorites: U\b to 19 destinations
•  Coded dial codes: U\b\I to 181 destinations\I
To specify destinations using the nu\R\feric keys
Enter the numbers and \I\bress [OK].
For confir\fing/deleting/\Rediting the specified 
destinations
(1)  Select  usin\Ig [] or [] and 
\bress [OK].
	 		 	 	 	
Send: Press Start
       Destinations: 3
    0123456789    
 Specify Next Destin
...
 Confirm/Edit Destina
(2) Select the destination \Iusing [] or [] and \bress [OK].
  Details of the desti\Ination are dis\blayed.
	 		 	 	 	
Confirm/Edit Dest.
    Canon 0987654321
    User01 9876543210
    0123456789
(3)   In order to delete the destination,\I select  
using [
] or [] and \bress [OK].
For editing destina\Rtions being entered using nu\feric 
keys
    Edit the destinatio\Ins using numeric keys and select  
using [
] or [] and \bress [OK].   
						

							6-12
\bsing	the	Fax	Functions
This	section	descri\fes	how	to	receive	faxes.
RX Mode
The	machine	allows	you	to	receive	faxes	automatically	or	manually	in	several	different	ways.
See	the	following	flowcharts	to	select	the	receive	mode	that	you	want	to	use.
The	default	setting	is	.
\buto \fode
You	can	receive	faxes	automatically.
The	receive	mode	varies	depending	on	whether	an	external	telephone	is	connected	to	the	machine	or	not.
Operation for when an incoming call is received
Without an external telephone connected
When the call is a fax
When the call is a fax When the call is a fax
When the call is a 
voice call When the call is a 
voice call
When you pick up the handset while the 
incoming call rings
When you do not pick up the handset while 
the incoming call rings
When the call is a voice call
An incoming call rings for the specified number of times. 
*
The machine receives 
the fax automatically. The machine does not respond.
You can start talking 
as is. The machine receives the 
fax automatically.
You cannot start talking.
With an external telephone connected
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset.
*	 You	can	specify	the	incoming	call	ring	times	using	 “Incoming	Ring”	(→P.6-26).
RX Mode   
						

							6-13
\bsing	the	Fax	Functions
Fax/Tel \fode
You	can	receive	faxes	automatically	(The	telephone	rings	on	an	incoming	call).	To	disa\fle	audi\fle	incoming	rings,	see	“Incoming	
Ring” 	(→P.6-26).
You	can	answer	incoming	calls	\fy	picking	up	the	handset.
Operation for when an incoming call is received
An incoming call rings for the specified number of times.*1
When you do not pick up the handset 
within the specified number of times When you pick up the handset within 
the specified number of times
When the call is a fax When the call 
is a voice call
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset. You can start 
talking as is.
The machine judges whether the 
incoming call is a fax or voice call.*2
When the call is 
a fax
When the call is 
a voice call
The machine receives 
the fax automatically. The telephone rings.*3
When you pick up the 
handset during ringing
When you do not pick up 
the handset during ringing
You can start talking as is.
The machine hangs up the 
telephone or switches to the fax 
receive mode.
*4
*1	
You	can	specify	the	incoming	call	ring	times	using	 “Incoming	Ring”	(→P.6-26).
*2	 To	set	a	ring	delay	\fefore	the	telephone	starts	ringing	on	an	incoming	call,	go	to	the		option.
*3	 To	adjust	the	incoming	call	ring	time,	go	to	the		option.
*4	 To	specify	how	the	machine	\fehaves	when	you	do	not	answer	an	incoming	call,	go	to	the		option.
For	more	information	on	these	options,	see	 “Advanced	Settings	for	the	Fax/Tel	Auto	Switch	Mode” 	(→P.6-15).  
						

							6-14
\bsing	the	Fax	Functions	
\bnswer \fode
You	can	receive	faxes	automatically.
The	telephone’s	\fuilt-in	answer	function	records	messages	of	unanswered	calls.
	
The telephone rings the number of times specified for the built-in 
answering machine.
*1
When you pick up the handset during 
ringing
When the built-in answering machine 
starts up
When the call is a fax
When the call is a 
voice call
The built-in answering 
machine records the 
message.
*2
You can start talking as 
is.
When the call is a 
voice callWhen the call is a fax
The machine receives the 
fax automatically.
Operation for when an incoming call is received
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset.
*1	Set	the	answer	function	to	answer	after	a	few	rings.
*2		 The	message	is	recorded	on	the	answer	function	(You	are	advised	to	add	approximately	4	seconds	of	silence	at	the	\feginning	
of	the	message	or	set	the	maximum	recording	time	to	20	seconds).
Manual \fode
Pick	up	the	handset	to	answer	calls	or	receive	faxes	when	the	machine	is	set	to	manual	mode.
Set	this	mode	when	you	expect	to	receive	more	incoming	telephone	calls	than	faxes	or	when	you	receive	few	faxes.
	
Operation for when an incoming call is received
The external phone rings.
When you pick up the handset while the 
telephone rings
When the call is a fax When the call is a voice callWhen you do not pick up the handset while 
the telephone rings
The machine cannot receive a call or fax.*1
You can start talking as is.
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
*2
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset.
*1	 When	 “Auto	RX	Switch” 	(→P.6-26)	is	set	to		,	the	machine	automatically	starts	receiving	a	fax	after	several	rings.
*2	 When	 “Remote	RX” 	(→P.6-26)	is	set,	you	can	dial	the	telephone	to	receive	faxes	remotely.
DRPD (Distinctive Ring Pattern Detection) \fode
This	mode	assigns	distinctive	ring	patterns	to	up	to	two	phone	num\fers	per	telephone	line.	 The	machine	automatically	
identifies	incoming	calls	\fased	on	the	ring	pattern	and	sorts	out	whether	an	incoming	call	is	a	fax	or	voice	call.	Set	the	fax	ring	
pattern	that	matches	the	ring	pattern	of	your	telephone	company.	Contact	your	telephone	company	for	more	information.  
						

							6-15
\bsing	the	Fax	Functions
Changing the Receive Mode
Select	the	receive	mode	that	you	want	to	use.
OK
FAX
Keys to be used for this operation
1 Press [].
2 Select  using [] or [] \fnd press 
[OK].
	 		
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
...
3 Select the receive mode using [] or [] \fnd 
press [OK].
	 		
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answering Machine
When  is selected
Proceed to s\becify the advan\Iced settings. See “Advanced Settings 
for the Fax/Tel Auto Switch Mode” (→P.6-15).
When  is selected
Press 
[] or [] to select the ring \battern and then \bress [OK].
 NOTE 
\bbout the external telephone
The machine may not be able to send or receive faxes \bro\berly, 
de\bending on the ty\be of tele\bhone connected to it.
\bdvanced Settings for the Fax/Tel \buto 
Switch Mode
Set	the	advanced	settings	for	the	Fax/Tel	Auto	Switch	mode.
OK
FAX
Keys to be used for this operation
1 Press [].
2 Select  using [] or [] \fnd press 
[OK].
	 		
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
...
3 Select  using [] or [] 
\fnd press [OK].
	 		
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answering Machine
4 Select the option using\F [] or [] \fnd press [OK].
	
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX
 Set	the	duration	during	which	the	
machine	tries	to	detect	fax	tones	\fefore	
the	telephone	starts	ringing.
Set	the	duration	somewhere	\fetween	5	to	
30	seconds	and	press	[OK].
Set	the	duration	during	which	the	
telephone	keeps	ringing	when	an	
incoming	call	comes.
Set	the	duration	somewhere	\fetween	15	
to	300	seconds	and	press	[OK].
 Specify	how	the	machine	\fehaves	when	
an	incoming	call	is	not	answered.
Select		or		and	press	[OK].
	
- :	Disconnect	the	call.
	
- :	Receive	an	incoming	fax.
5  Select  using [] or [] \fnd press [OK].
The changes are saved.
	
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX   
						

							6-16
\bsing	the	Fax	Functions
Received	fax	documents	are	transferred	to	a	fax,	E-mail	or	a	file	
server.
 NOTE
Destinations that can be specified
You can s\becify the \Ifollowings as destinati\Ions.
• Fax
•  E-mail (MF8380Cdw only)
•  File server (MF8380Cdw only)
•  Grou\b destination 
For forwarding to E-\fail or a file \Rserver (MF8380Cdw 
only)
When a fax document\I is transferred to an E-mail or a fi\Ile server, the 
document is converted to a PDF file.
When the destination is deleted fro\f an address book
When you delete the destination \Ifrom the address book between 
the time the fax f\Iorward is configured and the time th\Ie fax is 
received, a destination unk\Inown forwarding error occurs.
To learn how to handle transfer errors
See the following sections.
 “Configurating O\berat\Iions for Transfer Errors” (→P.6-17)
   “Re-forwarding/Printing/Deleting Documents in Which Transfer 
Is Failed” (→P.6-18)
Setting Docu\fent Transfer (\buto\fatic 
Forwarding)
Specify	whether	a	document	is	automatically	transferred	
during	receiving	and	where	to	\fe	transferred.
Menu
OK
Keys to be used for this operation
1  Press [] (Menu).
2 Select  using [] or [] \fnd 
press [OK].
	 		
Menu
 USB Direct Print Se
...
 Printer Settings
 Adjustment/Maintena
...
 System Settings
3 Select  using [] or [] 
\fnd press [OK].
	 		
System Settings
 Security Settings
 Communication Manag
...
 Select Country/Regi...
 Forwarding Settings
4 Select  or  using [] or [] \fnd press 
[OK].
	 		
Forwarding Settings
 Off
 On
Starts	to	transfer	received	documents.	Next,	you	need	to	
configure	transfer	destinations.
 Transfer	is	not	performed.
When  is selected
You can s\becify wher\Ie to forward. You can s\becify only \Iby the 
following a\b\broaches:
 “S\becifying destina\Itions using coded d\Iial codes” (→P.6-5)
 “S\becifying destina\Itions using the add\Iress book” (→P.6-5)
	 		All A-Z
Fav.
    CANON01 01234567
     CANON02 9876543
...
    CANON03 0011223...
5 Press [] (Menu) to close the menu sc\Freen.
Forwarding Received Faxes Stored in Me\fory 
to Other Destinations (Manual Forwarding)
When	a	fax	is	stored	in	memory,	you	can	manually	forward	it	to	
a	specified	destination.
OK
Status Monitor/Cancel
Keys to be used for this operation
Forwarding Fax Docu\fents